PWS_for_Medical_Animal_Waste-Completed_16_July_2014.pdf

Attachment 1 for FA5209-14-T-0126

UNITED STATES ARMY

MEDICAL DEPARTMENT ACTIVITY - JAPAN

LOGISTICS DIVISION (MCJP-LD)

UNIT 45011

APO AP 96343-5011

PERFORMANCE-BASED WORK STATEMENT

TO

MEDICAL AND ANIMAL WASTES COLLECTION,

TRANSPORTATION AND DISPOSAL SERVICES

AT

BLDG 1042-2(VETS) AND BLDG 704-1(MEDDAC-J)

CAMP ZAMA, JAPAN

Camp Zama 17 Jul 2014

Table of Contents

SECTION 1 Description of Services / General Information Pages 3-8

SECTION 2 Reserved

SECTION 3 Government Furnished Property and/or Services Page 9

SECTION 4 Reserved

SECTION 1

DESCRIPTION OF SERVICES / GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform medical and animal wastes collection, transportation and disposal services at Bldg 1042-2 (VETS) and Bldg 704-1 (MEDDAC-J) Camp Zama, Japan in accordance with applicable Waste Management and Public Cleansing Law (Law No. 137 of

1970, Haikibutsu no shori oyobi seisou ni kansuru houritsu), the Overseas Environmental

Baseline Guidance Document (OEBGD) or required to meet the standards in this contract as well as Chapters 8 of Japan Environmental Government Standards (JEGS), applicable prefecture’s regulations, and any other laws/regulations applicable to these services, and prefectural regulations. The contractor shall possess all applicable licenses as required paragraph 1.1.10.

1.1. DESCRIPTION OF SERVICES. Contractor shall pick up and transport medical wastes at building 704-1 U.S. Army Medical Department Activity Japan and animal wastes at building

1042-2 Veterinary Services Clinics at Camp Zama, and deliver to the contractor’s intermediate disposal facilities in a manner that protects human health, the environment, and complies with

Japanese laws and regulations. The Contractor’s truck must be of such design to accommodate top loading of property. The contractor is also responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing pickups of industrial wastes from each container.

1.1.1. Medical Wastes: Frequency of medical waste pickup must be once a week except U.S.

legal holidays. When one of the collection days falls on U.S, holidays, the collection must be made on the following week between Monday through Friday. The estimate annual amount is

3,120 Kg. Pick-up schedules require coordination with Logistics Department, U.S. Army

Medical Department Activity Japan.

1.1.2. Animal Wastes: The animal wastes are required to pick up monthly between Monday through Friday. The animal wastes will be stored at building 1042-2. The estimated annual amount is 840Kg.

1.1.3. Intermediate Treatment/Final Disposal: The contractor shall ensure that the intermediate treatment by the Contractor and the final disposal are performed, Japanese manifest for these disposals will be provided to the GR.

1.1.4. Vehicles: The contractor personnel shall be responsible for arranging and securing the loaded contents for transportation. The Contractor's vehicles must be proper type for transportation of medical waste materials under applicable regulations approved by the

Government of Japan.

1.1.5. Property Removal Authorization Form (AJ Form 800): Property Removal

Authorization Form (AJ Form 800) will be provided to the contractor from the GR at the time of pick up medical and animal wastes from building 704-1(USAMEDDAC-J) and 1042-2

Veterinary Services Clinic to their off base disposal facilities.

1.1.6. Spillage: The contractor shall immediate pick up and clean up spillage including transportation route. The contractor shall repackage all spillage of waste from containers.

1.1.7. Weighing of Waste: The contractor is required to prepare a scale for medical wastes at building 704-1 and animal wastes at building 1042-2. The contractor must weigh the medical wastes and the animal wastes by kilogram every time loading containers into the truck.

1.1.8. Safety Requirement: The contractor must be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

1.1.9. Containers: U.S Army MEDDAC-Japan furnishes new containers when the old ones are picked up. Medical waste containers shall meet the quality standards outlined in paragraph 8-3 of the Overseas Environmental Baseline Guidance Document. The containers shall have the following characteristics:

a. Sealable and must not leak.

b. Once the containers are sealed they may never be reopened.

c. Unbreakable and sharp objects shall not penetrate through it.

d. Labeled with a biohazard symbol.

1.1.10. Permits/License: The contractor shall possess valid licenses for collection, transportation and treatment (or collection, transportation, and disposal) of the Infectious Industrial Waste (感

染性産業廃棄物), to perform the duties specified herein in conformance with Japanese laws as well as other jurisdictional regulations.

1.1.11. Content of Medical and Animal Waste: Medical and animal waste at bldg 704-1 and

1042-2 contains the following infectious wastes.

Microbiological waste: 微生物学上の廃棄物

Pathological waste: 病理学上の廃棄物

Human blood: 血液

Potentially infectious materials: 感染の疑いのある物質

Sharp: 使用済注射針等

Infectious waste: 感染性廃棄物

Expired medication: 期限切れ薬剤

Animal waste/carcasses: 動物の死骸等

1.1.12. Manifest: The contractor shall prepare and provide manifest to the GR in the specific form required by GOJ for collection, transportation, treatment and disposal of the waste promptly after the completion of each service. This manifest must include, but not limited to, name of contractor, name of contractor’s representative, contract number, type of material and amount, method of disposition including date of disposition, method of treatment including date of treatment, method of disposal including date of disposal, location of treatment and disposal, and treatment and disposal permit number. The original of this manifest must be signed or officially stamped by both the GR and the contractor’s representative.

All records concerning the subject waste shall be maintained by the contractor for a minimum of five (5) years.

The manifest shall be used to confirm that the waste is properly disposed under this service contract and the contractor shall take all responsibilities and liabilities for the item(s) mentioned in the manifest.

1.1.13. Final Disposal: The contractor shall inform the GR in writing of the locations where the waste is transported for the treatment/disposal. If the contractor does not possess a license for final disposal, they shall present a proposed “final disposal site” (where the waste is transported after treatment) to the GR in writing prior to the initiation of this service contract.

The contractor shall inform the GR in writing of the capacities of their treatment/disposal facilities and the treatment/disposal methods applied.

1.2. GENERAL INFORMATION.

1.2.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.2.1.1. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the contracting officer or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.2.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.2.2.1. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.2.2.2. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.2.2.3. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.2.2.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.2.3. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.2.4. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.2.5. Government Representative (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.2.6. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.2.7. Availability of Facility.

1.2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1600 hours unless prior arrangements have been made with the GR.

1.2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

1.2.8. Security Safety Requirements.

1.2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.2.8.3. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.2.8.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.2.8.5. Environmental and Hazardous Material Handling. The contractor shall comply with the

Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.2.9 Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.2.10. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.2.11. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas

Combatant Commander. Services under this contract are not required during a crisis; therefore, no costs shall be paid by the Government to the contractor after notification has been made. The KO or

COR will notify the contractor, by any means of communication, of a crisis. The contractor shall stop all work immediately after notification. The contractor will be paid for all work performed prior to the notification IAW the contract terms and conditions and this PWS.

SECTION 2

This section is reserved.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). Plastic containers for medical wastes which shall meet the quality standards outlined in paragraph 8-3 of the Overseas Environmental Baseline Guidance

Document (OEBGD).

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

COR. The detailed reporting requirements are specified in paragraph 1.2.8.3. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.2.8.3. above.

SECTION 4

This section is reserved.