PWS_18_Feb.pdf

FA5209-14-T-0046

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

GRASS AND WEED CUTTING SERVICE

FOR

DLA BUILDING

AT

SAGAMI GENERAL DEPOT

SAGAMI GENERAL DEPOT

18 Feb 14

(FEWR No. TA-00012-3J)

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 8

SECTION 2 Reserved

SECTION 3 Government Furnished Property and/or Services Pages 8 - 9

SECTION 4 Appendix Page 10 - 12

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform grass and weed cutting and trimming service for DLA buildings at

Sagami General Depot (SGD) in accordance with this Performance-based Work Statement (PWS) and with commercial and local standards.

1.1. GRASS/WEED CUTTING SERVICE.

(a) The contractor shall cut grass and weed approximately 53,522SF (4,817SM) around

DLA buildings at SGD. Estimated minimum frequency of grass and weed cutting is at least 12 times per year. Appendix 1 shows location of cutting area.

(b) Grass and weed cutting schedule is indicated as follows.

From 1st April to 30 November

(c) Grass and weeds shall be trimmed around buildings, trees, shrubs, fence, poles, fire hydrants, parking lot bumper blocks, boulders, concrete or asphalt edges and other fixed objects.

Trimming height shall match surrounding area grass heights. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 30 days of noticed damage.

(d) The height of the grass and weeds shall be maintained between the lower limits and the higher limits as indicated on the following;

Lower Limits Higher Limits

1.5 inches (3.81 centimeters) 5.0 inches (12.7 centimeters)

(e) EDGING: Sidewalks, driveways, curbs, and other concrete or asphalt edges in the located in the grounds areas shall be edged at each grass cutting. Removal may be accomplished manually and mechanically. This work involves approximately 3,946 linear feet (1,203 linear meters) DLA Sagami General Depot of sidewalks, driveways, and curbs in areas.

(f) The contractor shall provide a performance schedule to the Government

Representative (GR) for review and approval within five (5) working days after the contract award and each option. Any changes required due to potential conflicts shall be worked through the GR.

(g) After cutting grass, the contractor shall promptly collect and remove grass clippings to an off-post disposal site. No temporary accumulation on base is permitted without approval by the

GR. If any deficiencies are revealed during the work, the contractor shall corrected without addittional cost.

(h) When the contractor needs to be working close to road traffic, the contractor shall take all necessary actions to safeguard vehicles, cyclists, and pedestrians. The contractor shall provide safety materials such as a temporary traffic signal, flagmen, signs (sheet metal or plywood as required), etc. for smooth traffic flow. When the job requires portions of road closure, the contractor shall obtain an approval from the GR within minimum five (5) working days advance notification of the work. Portions of road closures shall be conducted by positioning two signalers at the end and beginning points of closure.

1.2. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become an interference, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.3. GENERAL INFORMATION.

1.3.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with the PWS and local commercial standards. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.3.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing GR(s) to each facility to monitor performance and to ensure service are received.

1.3.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.4. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of the project with the designated GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO. The GR shall NOT Advise the contractor HOW to perform but rather WHAT is required per this PWS and contract.

1.3.5. CONTRACTING OFFICER AUTHORITY. Only the Contracting Officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.6. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. Prior to start performance the name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to the KO. Contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read and write English.

Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. The contractor personnel shall have at least 3-years of experience in similar repair work as this requirement and be skilled mechanics and trades persons. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO require that the contractor remove from the Government job site any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense

Directive 5500.7-R, Joint Ethics Regulation.

(f) MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.7. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.8. SECURITY REQUIREMENTS. Contractor shall ensure each employee obtains required pass and identification items for access to Camp Zama. These items are issued by the Security

Forces Pass and Registration Section, located in Building 229. Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the

KO within 24 hours of termination.

1.3.9. PERSONNEL LIST. Contractor shall provide a complete roster of all personnel

(including contract manager and alternate contract manager) to the U.S. Government within 5 working days after award. Roster must include name, address and telephone number of employees. Contractor shall maintain a current listing of employees and provide updates as changes occur.

1.3.10. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.3.11. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all damage causing incidents, destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants and employees.

(b) The contractor shall submit these reports to the KO through the Directorate of Public

Works (DPW) as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.3.12. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety

Data Sheets (MSDS).

1.3.13. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.14. DISPOSAL OF MATERIALS: All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.3.15. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.16. OFF LIMITS SIGNS. The contractor shall provide “OFF LIMITS” signs in both English and Japanese and post them at the entrances, as appropriate or required, and at the job site.

Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the DPW.

1.3.17. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd

Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.3.18. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.4. CONTRACTOR MANPOWER REPORTING (CMR).

“The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/ The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor https://cmra.army.mil/ employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6)

Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

SECTION 2

THIS SCTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the GR. The detailed reporting requirements are specified in paragraph 1.3.11. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.11. above.

SECTION 4

APPENDIX

APPENDIX 1

Locations map 2 Pages

DLA

Appendix 1

Appendix 1

105-1

104-6

104-5

104-9