Notice_to_Offeror_(RFQ14T0029).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

17 Jan 2014

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-14-T-0029, Custodial Service for Commissaries at

Sagamihara Family Housing Area, Sagami General Depot & Camp Zama and the Kanto

Plain Central Distribution Center (CDC) at Sagami General Depot and Yokohama North

Dock, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Naomi Chiba at Commercial: 042-551-

6120, 042-552-2511 Ext. 5-9643 or e-mail naomi.chiba.jp@us.af.mil. The Contracting Officer, Mr. Ryan

Schneider, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-5426 or e-mail ryan.schneider.6@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the time specified in this solicitation. Offers may be sent via email to Ms. Naomi

Chiba, naomi.chiba.jp@us.af.mil or Fax 042-551-0973 and the Contracting Officer, Mr. Ryan Schneider to e-mail ryan.schneider.6@us.af.mil or Fax 042-551-0973 at or before the time specified in this solicitation. The proposal can be handcarried by the offeror in a sealed envelope, marked with the solicitation number, and the proposal submission due date and time specified in this solicitation. The offers shall provide the following information:

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and

30c of the SF 1449. By completing the SF 1449, the offeror accepts the terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item.

(3) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked.

(4) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Complete all the necessary fill-ins and return in its entirety.

(5) Acknowledgment of solicitation amendments by signature when issued.

(6) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(7) Past Performance Information. Offerors shall comply with the instructions at mailto:naomi.chiba.jp@us.af.mil mailto:ryan.schneider.6@us.af.mil mailto:kanae.yamamoto.jp@us.af.mil mailto:ryan.schneider.6@us.af.mil

“FAR 52.212-2, Evaluation – Commercial Items”.

(8) DUNS Number; refer to paragraph 1-g.

c. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

d. Notice of Site Visits:

(1) Site Visits. Site visits will be conducted per location as listed below schedule;

Camp Zama; 27 Jan 2014, 15:00 hours

Sagamihara Family Housing Area; 27 Jan 2014, 14:00 hours

Sagami General Depot: 27 Jan 2014, 10:00 hours

Yokohama North Dock: 29 Jan 2014, 10:00 hours

Notes:

1. Base pass holders need to be show up the time specified at above at the main gate of each

U.S. installation.

2. Non base pass holders need to be show up at the main gate of each U.S. installation 10 minutes earlier than the start time specified at above (details of escorting are described paragraph d (4)).

Offerors are urged and expected to inspect ALL sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(2) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to Ms. Naomi Chiba, Contract Specialist, at 042-551-

6120 (Fax 042-551-0973) or naomi.chiba.jp@us.af.milprior to 22 Jan 2014. This information must be provided to ensure that the access to the military base/conference site is approved and adequate seating for the conference attendees is available.

(4) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S.

installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the

U.S. installation. If the password is not provided to Security personnel, the individual will not be permitted from entering the US installation.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

(5) Offerors are requested to submit questions to the contract specialist noted above not later than

24 Jan 14. Information provided at this site visit shall not qualify the terms and conditions of the solicitation, Performance-Based Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

e. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a

CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information

Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

f. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet

TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.tsr-net.co.jp/service/research/overseas/dnb_report/

English: http://www.tsr-net.co.jp/english/

g. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

h. Electronic Funds Transfer (EFT): Any offeror who receives award of the subject requirement will be required to sign up for electronic funds transfer (EFT) to receive payment. When the applicable bank receives payment, a transaction fee of ¥735 shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee;

therefore, the offeror must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact Ms. Naomi Chiba, Contract Specialist, by phone at

042-551-6120/fax at 042-551-0973/e-mail at naomi.chiba.jp@us.af.mil.

/// Signed ///

RYAN SCHNEIDER

Contracting Officer

Attachment:

Gate Pass Request Form https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.tsr-net.co.jp/service/research/overseas/dnb_report/ http://www.tsr-net.co.jp/english/ https://www.sam.gov/