Attachment_2_Eccumencial_YOMS_PWS.docx

Attachment 2

PERFORMANCE-BASED WORK STATEMENT

FOR

ECUMENICAL YOUTH OUTREACH MINISTRY (EYOM) SERVICE AT

YOKOTA AIR BASE, JAPAN

2 JUL 14

YOKOTA AIR BASE, JAPAN

PERFORMANCE-BASED WORK STATEMENT (PWS)

ECUMENICAL YOUTH OUTREACH MINISTRY (EYOM) SERVICE AT YOKOTA AB

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work: The services to be rendered under this Performance-based Work Statement (PWS) shall consist of the development and implementation of religious youth ministries for the middle school and high school youth of the Yokota Air Base Community. The contractor shall provide all non-personal services and materials, except as otherwise provided for in this contract, and shall provide senior high (grades 9-12) and middle school (grades 7-8) youth outreach ministry organization and direction, adult volunteer development and training, parent support group coordination, planning meetings, reports, senior high and middle school leadership training retreats and camps in support of the Yokota Air Base Community. The contractor will provide all volunteer help and attending youth with religious events and worship activities during retreats. Sensitivity and respect for other faith groups will be maintained. The program shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The contractor will ensure all activities are coordinated with the Wing Chaplain and Deputy Wing Chaplain.

1.1.2. Location: Primary facilities for the services provided will be the Traditional Chapel Bldg 345 and the East Chapel Bldg 4314.

1.1.3. Workmanship: All work shall be accomplished within the guidelines of the Yokota Protestant and Catholic communities, Air Force Instructions, and the Wing Chaplain’s Policy Statements.

1.1.4. Work to be Accomplished: The Ecumenical Youth Outreach Ministry (EYOM) Service will:

1.1.4.1. Program development. The contractor shall develop a program that is designed to meet the community needs based on the Performance-based Work Statement requirements to ensure an effective youth ministry program. This program must address the following areas:

1.1.4.2. The contractor shall submit in writing all planning items listed above to the Wing Chaplain and Deputy Wing Chaplain for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, will be released until approved by the Wing and Deputy Wing Chaplains.

1.1.4.2. Typically, camps, humanitarian projects, and events will be conducted within Japan. All requests for deviation from this norm must be coordinated with the Wing Chaplain and Deputy Wing Chaplain and approved in writing by the Wing Chaplain no later than 30 days prior to the event or activity.

1.1.4.3. Senior High Youth Meetings: The contractor shall conduct 36 weekly senior high school (9-12th grades) youth meetings. These meetings will last at least one and one half (1 1/2) hours, and shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats.

1.1.4.4. Senior High Small Group Meetings: The contractor shall conduct at least 36 weekly small group meetings. These meetings will be with senior high students (9-12th grades) and will last least 1 ½ hours.

1.1.4.5. Senior High Day Events: The contractor shall conduct at least three (3) one day senior high day activity for senior high (9-12th grades).

1.1.4.6. Senior High Leadership Retreat: The contractor shall develop, coordinate, and implement one (1) annual weekend retreat that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Additional costs per participant shall be funded through the Yokota Air Base Chaplain Fund and must be coordinated as stated above.

1.1.4.7. Senior High Service Project: The contractor shall plan, coordinate, and conduct a service project that will benefit a community within Japan. An extended service project outside Japan may be considered upon the approval of the Wing Chaplain, Deputy Wing Chaplain and the Parent advisory board. The Wing and Deputy Wing Chaplains hold final authority. This extended project must be conducted within the PACAF region. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Additional costs per participant shall be funded through the Yokota Air Base Chaplain Fund and must be coordinated as stated above.

1.1.4.8. Junior High Youth Meetings: The contractor shall conduct at least 24 weekly junior high school (7-8th grades) youth meetings. These meetings will at least one and one half (1 1/2) hours, and shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats.

1.1.4.9. Junior High Small Group Meetings: The contractor shall conduct at least 24 weekly small group meetings. These meetings will be with junior high student (7-8thth grades) and will last at least 1 1/2 hours.

1.1.4.10. Junior High Day Events: The contractor will conduct at least three (3) one day junior high day activities for junior high (7-8th grades).

1.1.4.11. Junior High Leadership Retreat: The contractor shall develop, coordinate, and implement one (1) annual weekend retreat that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Additional costs per participant shall be funded through the Yokota Air Base Chaplain Fund and must be coordinated as stated above.

1.1.4.12. Junior High Service Project: The contractor shall plan, coordinate, and conduct a service project that will benefit a community within Japan. An extended service project outside Japan may be considered upon the approval of the Wing Chaplain, Deputy Wing Chaplain, and the Parent advisory board. The Wing Chaplain holds final authority. This extended project must be conducted within the PACAF region. All planning, advertising, and coordination for this shall be at no additional cost to the Government. Additional costs per participant shall be funded through the Yokota Air Base Chaplain Fund and must be coordinated as stated above.

1.1.4.13. Ministry of Presence: The contractor shall be present with the teens, on a variety of occasions, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the youth ministry program is accessible to all youth.

1.1.4.14. Volunteer Training Retreat: The contractor shall conduct one (1) overnight, two day training retreat designed to train adult volunteers in particular areas of youth ministry. The contractor is responsible for all planning, advertising, and coordination for this, which shall be at no additional cost to the Government.

1.1.4.15. Volunteer Training/Planning Sessions: The contractor shall conduct volunteer training and planning sessions, at least one and a half hours each, consisting of training in youth ministry principles, and planning for upcoming meetings and events.

1.1.4.16. Youth Ministry Reports: The contractor shall provide monthly Youth Reports of meetings and events to the Wing Chaplain and Deputy Wing Chaplain and to any other recipients deemed appropriate by the Wing Chaplain. These monthly reports will be both quantitative and qualitative in nature. The reports will include as a minimum:

a. An accounting of all meetings that took place, including the number in attendance, what took place, and the Contractor's evaluation of the effectiveness of the meetings.

b. A brief evaluation by the Contractor regarding important issues, goals, problems, etc.

1.1.4.17. Community Youth Ministry Publicity: The Contractor will provide sufficient publicity efforts prior to key youth activities in order to adequately keep parents and the general community informed. The contractor may use methods including, but not limited to, weekly bulletin announcements, the Intranet, yearly and monthly calendars, and verbal pulpit announcements.

1.1.4.18. Community Support Group: At least twice a year, the Contractor shall conduct Community Support Group meetings to provide guidance on how parents may assist the youth ministry staff. The Contractor shall seek to maintain a harmonious relationship with the Community Support Group and will provide monthly updates to them on youth ministry.

1.1.4.19. The contractor will attend all weekly chapel staff meetings, planning days, and Parish Advisory Council meetings or as directed by the Wing or Deputy Wing Chaplains.

1.1.4.20. Coordinate use of the following facilities as necessary in performance of duties: Traditional (West) Chapel, Building 345, Contemporary (East) Chapel, Building 4314, Yokota Middle School, Building 4155, Taiyo Community Center, Building 3260. Responsible for securing chapel facilities and equipment following programs and activities.

1.1.4.21. Recruit and train volunteers to serve as leaders in the program(s) developed. Contractor will maintain a master listing of volunteers.

1.1.4.22. Coordinates Background Investigations as required by Chapel Operating Instructions for volunteer teachers and aides. NCOIC, Chaplain Division will maintain completed Background Investigation records pursuant to Privacy Act standards.

1.1.4.23. Prepares an annual fiscal year Youth Ministry budget and coordinates requirements with the Deputy Wing Chaplain.

1.1.4.24. Complete, coordinate and submit the necessary forms for processing supply, equipment, and curriculum orders through the, Account Manager, and Chapel Tithes and Offering Fund (CTOF) office.

1.1.4.25. Coordinate and submit appropriated funds requirements at least 60 days in advance.

1.1.4.26. Safeguard all government/chapel equipment and supplies provided to fulfill the provision of this agreement.

1.1.4.27. The following must be accomplished by the contractor to obtain a security clearance. This process is necessary to obtain a Common Access Card (CAC). This will enable the contractor to use a government computer and have access to the Yokota Network.

1.1.4.27.1 Contractor will obtain AF IMT 2583, Request for Personnel Security Action, from chapel security.

1.1.4.27.2 Contractor will complete Standard Form 86 or Standard Form 85P using EPSQ.

1.1.4.27.3 Contractor will report to Bldg 305 for a final interview with and finger-printed by 374th SFS/SPAI.

1.1.4.27.4 Contractor will report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and PIN.

1.1.4.27.5 Contractor is not authorized access to classified equipment and classified information in the service of this agreement.

1.1.5. Competency of Contracted Personnel: The contractor must be able to speak, read and write English fluently. A test of Enlglish for International Communication (TOEIC) score of at least 860 or equivalent certificate is required for non-native English speakers. The contractor employee shall have earned a Bachelor’s degree and have a minimum of three (3) years of experience working directly with youth in established youth organizations, having been cleared and endorsed through necessary training and background clearance to work with youth. The contractor will have an in-depth working knowledge of American youth, ethical values, social issues, and American life styles. The contractor must be able to work within a military structure and environment. The contractor shall provide an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit the youth from sharing their faith, moral values, religion, or any other issues. However, the contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Although this is a Christ centered youth ministry, proper respect for all religious faith groups will be maintained. Provide all information necessary for background investigation to include an Installation Records Check (AF Form 2583), proof of a completed Child Care National Agency Check and Inquiries (CNACI), and/or completed. In addition, this includes the following: Personal/Security Questionnaire, National Security Agency Check Questionnaire, Background Check Permission Slip (Name, SSN, Signature) and fingerprinting. DODI 1402.5, 19 Jan 93. In accordance with DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.1.6. Contractor Points of Contact: The contractor shall provide the Contracting Officer and the Wing Chaplain with any changes to his current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.7. Performance: The services shall be performed in conjunction with scheduled parish and religious ministry activities and in cooperation with Wing Chaplain or Deputy Wing Chaplain. The contractor must maintain and post office hours to ensure availability to staff and parishioners during the work week. The work week is defined as Monday through Friday, from the hours of 0730-1630.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement or worker’s compensation. This is a Non-Personal Service Contract.

1.2.1.2. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph 1.1.5 of this PWS.

1.2.1.3. The contractor shall present a neat, well groomed appearance appropriate for chapel worship services during all times while he is performing services under this contract.

1.2.1.4. The contractor shall furnish his own transportation to and from Yokota Air Base.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The contractor shall document work performed and will present it to the Catholic Chaplain upon request. The contractor must present an invoice to receive payment for services rendered.

1.2.2.2. If desired, the contractor will be issued a base pass good for 7 day 24 hour entrance to Yokota Air Base.

1.2.3. Personal Property: The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1. Equipment: The Government shall furnish all materials to the contractor at the performance location and to be used only at said location for official business. This includes but is not limited to a computer with all AF approved software. Government-owned furnishings, computer systems, audiovisual aids, and administrative supplies are available in the chapel facilities. For those items not provided by the chapel, the Director will obtain items if he/she desires. The Director coordinates all support requirements with the Contracting Officer or his/her designee. Government-owned equipment/supplies will not be removed from the Chapel facilities without the permission of the Wing Chaplain or his/her designee.

2.2. Liability: The contractor shall be liable for loss, damage, or theft of Government property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.