solt_PWS_17_Sep_13_FBO.pdf

ATTACHMENT 1 RFQ# FA5209-13-T-0151

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

(PWS)

FOR

COLLECTION, TRANSPORTATION AND

DISPOSAL SERVICES OF WASTE OIL, GREASE

AND SLUDGE

AT

HIROSHIMA AREA, JAPAN

Akizuki Sub Fac Engr (ASFE) 17 Sep 2013

(FEWR No. DF-00004-3J )

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 8

SECTION 2 Performance Objective Page 9

SECTION 3 Government Furnished Property and/or Services Page 9

SECTION 4 Appendices Page 10 - 15

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform collection, transportation and disposal services of waste oil, grease and sludge at the Hiroshima area, Japan. The contractor shall perform the subject service in accordance with PWS, Solid Waste of Japan Environmental Governing Standards (JEGS), Waste Management and Public Cleansing Law (Law No. 137 of 1970, Haikibutsu no shori oyobi seisou ni kansuru houritsu) and applicable regulations in Japan.

1.1. COLLECTION AND TRANSPORTATION. The contractor shall collect and transport waste oil (Haiyu), grease (Jyunkatsuyu) and sludge (Odei) to the contractor’s intermediate disposal facilities. The workload data is in Appendix A and maps of collection points are in Appendix B thru E.

1.1.1. During the performance of this service, extreme care shall be exercised to prevent spills and any flow of the waste into sanitary and storm-water drainage systems.

1.1.2. The contractor shall ensure their employees handling the waste will be provided with and shall use proper protective apparel/equipment such as gloves, coveralls, masks, and goggles to prevent exposure to the wastes.

1.1.3. VEHICLES. The contractor shall use standard pumping vehicle designed for grease and waste-oil transportation. This requirement is to accommodate the Government’s loading procedure and assure containment during transport.

1.2. CLEANING OF GREASE TRAP AND OIL WATER SEPARATOR. The contractor shall clean the entire inside of grease traps and oil water separator when collection service is performed. Any obstructions in the inlet and outlet pipes shall be removed. After removal of liquid content or completion of cleaning, the grease traps and oil water separators shall be filled with water to a level of at least six (6) inches above the outlet pipe prior to returning the unit to operation.

1.3. DISPOSAL. The contractor shall dispose of all collected waste at an off-base disposal site.

Disposal shall be performed in accordance with current local, Government of Japan (GOJ) local regulations and laws of Japan.

1.4. SUBMITTAL AND REPORTING.

1.4.1. ROUTE AND SCHEDULE SUBMITTALS. The contractor shall coordinate with the Government Representative (GR) to establish vehicle routes and collection schedules. The contractor shall submit them to the GR for approval ten (10) calendar days prior to the start of contract performance. No changes are allowed to the schedule or haul rout without GR approval.

1.4.2. LIST OF VEHICLES. The contractor shall submit a list of their vehicles to the GR including the license plate number, capacity and certificate of insurance for approval and entry to the U.S. Government premises NLT fifteen (15) calendar days prior to contract start date.

1.4.3. LICENSES. The contractor must possess following Industrial Waste (Sangyo Haikibutsu) valid licenses to collection, transportation, disposal and treatment of the waste covered under this contract in conformance with Japanese laws as well as jurisdictional regulations;

Waste Oil (Haiyu) Sludge (Odei)

If the contractor conveys wastes across multiple jurisdictions to the final disposal site, the contractor must possess all licenses, permits and/or authorization required from each jurisdiction.

The contractor shall submit all required licenses to the Contracting Officer (KO) prior to the award.

1.4.4. MANIFEST. The contractor shall prepare and provide the GR manifests in the format required by laws of the GOJ. The original of this manifest must be signed or officially stamped by both the GR and the contractor’s representative. The manifests shall be submitted to the GR with the contractor’s invoice. All records of the manifests shall be maintained by the contractor for a minimum of five (5) years and shall be available at anytime for review by the KO.

1.5. GENERAL INFORMATION.

1.5.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing the GR to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance through intermittent on-site inspections.

1.5.2. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.3. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

1.5.4. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.5.5. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.5.6. CONTRACTOR PERSONNEL

1.5.6.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.5.6.2. CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

1.5.6.3. REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.5.6.4. U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the United States Government and/or MLC (Master Labor Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Joint Ethics Regulation.

1.5.6.5. MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.5.6.6. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.5.7. INSTALLATION BASE PASSES. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.5.8. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains required pass and identification items for access to the base. These items are issued by the Security Forces Pass and Registration Section, located in Building 100, Kure Pier 6. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.5.9. INSTALLATION SAFETY/ FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.5.10. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the Directorate of Public Works (DPW) as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.5.11. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.5.12. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees / residents and minimize or eliminate environmental pollution.

1.5.13. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.5.14. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

1.5.15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.6. CONTRACTOR MANPOWER REPORTING (CMR). The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil/ The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

SECTION 2

PERFORMANCE OBJECTIVE

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. 1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the GR. The detailed reporting requirements are specified in paragraph 1.5.10. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.5.10. above.

SECTION 4

APPENDICES

4. APPENDICES

APPNEDIX A: Workload Data

APPNEDIX B: Location at Akizuki

APPNEDIX C: Location at Kawakami

APPNEDIX D: Location at Hiro

APPNEDIX E: Location at Kure

APPENDIX A

WORKLOAD DATA

Area Type Facility No. & Name Capacity/Gal Frequency /

Year Total

Gal/Year

Akizuki Oil Water Separator

203 North POL 232 2 464 203 South POL 299 2 598

216 POL 60 2 120

430 Tel ex 122 1 122 Front 439 Wash rack 156 6 936 Near 440 Equipment # 1 88 2 176 Near 440 Equipment # 2 112 2 224 444 Boiler 124 1 124 Near 444 Oil tank 95 1 95 445-1 Fire station 96 2 192 445-2 Fire station 156 2 312 218 Haz 145 1 145 142 Oil tank 114 1 114

Sub total 25 3,622

Kawakami

Oil Water Separator

2683 Boiler 114 1 114 2683-1 Oil tank 114 1 114

2694 POL 229 2 458

2705 Equipment 112 2 224 2716 Fire station 191 6 1,146 2718 Boiler 315 1 315 3800 Demil 119 1 119 2666-1 Oil tank 315 1 315 2714-1 Oil tank 114 1 114 2766 Haz 145 1 145

Grease Trap 2666 Oil admin 61 2 122 2773 Admin 6 6 36

Sub total 25 3,222

Hiro Oil Water Separator

1227 Equipment 238 3 714 1277 Generator 123 2 246 1285 Wash track 156 3 468

1299 POL 70 2 140

1291 Oil tank 77 1 77

Sub total 11 1,645

Kure

Oil Water Separator

330 Wash rack 178 6 1,068

Grease Trap 200 Kitchen 283 6 1,698 Sub total 12 2,766

Total 73 11,255