A-14_-_PWS_Shredder.pdf

PERFORMANCE-BASED WORK STATEMENT

PREVENTIVE MAINTENANCE

OF

SEM 7051P, SEM 266-3 PAPER SHREDDER,

AND SEM 22HDS DISINTEGRATOR

AND

RE-SHARPENING SERVICE

OF

SEM 22HDS DISINTEGRATOR

YOKOTA AIR BASE, JAPAN

9 SEP 2013

PERFORMANCE-BASED WORK STATEMENT

PERVENTIVE MANINTENANCE OF SEM MODELS 7051P AND 266-3 PAPER SHREDDERS

AND MODEL SEM 22HDS DISINTEGRATOR AND

RE-SHARPENING SERVICE OF SEM 22HDS

1.1 DESCRIPTION OF SERVICES/GENERAL INFORMATION:

1.1.1 Contractor shall provide scheduled preventive maintenance inspections (PMIs) service in accordance with manufacture’s instruction and commercial practices, for the SEM Models 7051P and 266-3 paper shredders and

SEM Model 22HDS disintegrator.

1.1.2 Service shall include all travel, labor parts materials, individual tools required to service and maintain the equipment described in paragraph 1.1.1. All replacement shall meet or exceed manufacturer’s specifications, be it new or remanufactured. No equipment shall be removed from the 374th

Communications Squadron without prior written approval of the Contracting Officer or GR. Equipment, authorized for removal for repair, shall be done at no additional cost to the Government.

1.1.2.1 Replacement Parts: The Government may reimburse the replacement parts of preventive maintenance service procured at the net purchase cost through a Government Purchase Card. The total cost of replacement parts for one time purchase shall not exceed the yen equivalent of $3,000. The invoice for replacement parts shall be separated from the invoice for preventive maintenance and include the list of parts procured by description, quantity, unit, total purchase costs, and sales slip or other documentation of proof that the material was procured at the best market price.

1.1.3 Contractor shall ensure that the equipment functions in conformance with the equipment manufacturer’s specifications as listed in the technical literature.

1.1.4 Contractor shall provide annual re-sharpening service for SEM Model 22HDS Disintegrator. Contractor shall exchange the cutting parts with the replacement and send the parts to the manufacture for re-sharpening. The parts shall be sent back to the Government via contractor within two (2) months. The government shall store the re-sharped parts for the next maintenance inspections.

1.2. PREVENTIVE MAINTENANCE INSPECTIONS (PMIs):

1.2.1 PMIs are the care and servicing of the equipment (in accordance with manufacturer’s maintenance specifications) for the purpose of retaining the equipment in a serviceable condition. This inspection includes but is not limited to checking for proper operation, detection and correction of incipient failures either before they occur or before they develop into major defects; and includes, but is not limited to actions pertaining to periodic technical inspections, lubrications, adjustment, interior cleaning, and replacement of worn or deteriorated parts.

1.2.2 PMIs shall be scheduled as follows: PMIs for three areas shall be done within on trip unless both parties agree with other schedules.

ITEM BLDG FREQUENCY PM-CAL DUE

SEM Model 7051P Paper Shredder 410 Annually Coordinate with GP

SEM Model 266-3 Paper Shredder 650 Annually Coordinate with GP

SEM Model 22HDS Disintegrator 4350 Annually Coordinate with GP

1.2.3 Contractor shall coordinate PMI’s and calibrations 15 calendar days in advance with using activity. (If there is scheduling problem and the Government is at fault, the contractor must notify the Government

Representative (GR), referred to in paragraph 1.5. of Performance-based Work Statement (PWS) immediately. The contractor must provide documentation of this notification, including names, dates and times, if scheduled maintenance is not completed within the time parameters of this PWS. The scheduled service shall include a complete operational check of all components listed. Contractor shall provide the GR with a product certification on the unit, annually, which compares the unit’s accuracy to manufacturer specifications. PMI’s shall be performed annually on the time the contractor and GR agreed (normal duty hours are 9:00 a.m. to 4:30 p.m., Monday through

Friday, excluding U.S and Japanese National Holidays). Failure to accomplish PMIs by the first day of the month following the inspection due month, shall be resolved in accordance with FAR 52.212-4.

1.3. TECHNICAL DATE: The contractor shall maintain and make available a complete file of service manuals and technical documentation for the equipment being maintained. All operational and technical documentation (i.e. operational and service manuals, schematics, wiring diagrams, parts list, and troubleshooting guides) which are necessary to meet the performance requirements of this contract shall be available to the field service technician.

1.4. GOVERNMENT REPRESENTATIVES:

NAME CONTACT NUMBER ITEM

Postmaster 011-81-31175-53957 Paper Shredder, Bldg 410

NCOIC, Computer Security 011-81-31175-58555 Paper Shredder, Bldg 650

Chief, Records Management 011-81-31175-58644 Disintegrator, Bldg 4350

1.5. SPECIAL REQUIREMENTS:

1.5.1 The contractor must provide written evidence, by the Original Equipment Manufacturer (OEM), or by a company who manufactures parts to OEM specifications, of his ability to obtain the needed repair parts in the quantities, and with sufficient time, to meet the terms of the contract.

1.5.2 CONTRACT MANAGER (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work performed under this PWS. When the CM is absent, an alternate shall be designated. The name of CM and his/her alternate shall be submitted to the CO.

1.5.3 The CM and alternate shall be capable of conversing and comprehending in English. The CM or alternate shall be available while the work is being performed to coordinate the work schedules and, if required, to supervise the performance of work being accomplished under this PWS.

1.6. ADMINISTRATIVE CONTROL:

1.6.1 Contractor’s service technician shall prepare a service report for each service (scheduled or unscheduled) and obtain the signature of the user within the using activity, or the GR certifying the requested service was rendered and accepted. The service report shall include the following minimum information:

(1) Government contract number

(2) Call number (service calls only)

(3) Index number (equipment identification data).

(4) System nomenclature, room number, location, model and serial number.

(5) Purpose of service (scheduled service or unscheduled service call).

(6) Start date/time and completion date/time.

(7) Description of defect and corrective action taken.

(8) List parts and their cost – total cost of service, including labor and parts.

(9) Name of Service Technician.

(10) Signature of individual acknowledging services.

(11) Physically attach a contractor’s completed verification sticker to the unit after completion.

1.6.2 The contractor’s service technician shall submit a copy of the report to the GR.

1.7. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The Contractor is not required to perform all tasks listed in this PWS during crisis.

1.8. GOVERNMENT FURNISHED SERVICES: The government shall furnish the contractor all reasonable amounts of electric power and other utilities necessary to perform the above service.