Notice_to_Offeror_(Aug_2013)_Emission.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

20 August 2013

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-13-T-0079, Boiler Emissions Monitoring at Camp

Zama, Sagamihara Family Housing Area, and Sagami Depot

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, SSgt Brittany N. Johnson at Commercial:

042-551-6120, 042-552-2511 Ext. 5-7588 or e-mail brittany.johnson@us.af.mil. The Contracting

Officer, Ms. Naomi Chiba, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-7613 or e-mail naomi.chiba.jp@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the time specified in this solicitation. Offers may be sent via email to brittany.johnson@us.af.mil or Fax 042-551-0973 and the Contracting Officer, Ms. Naomi Chiba to e-mail naomi.chiba.jp@us.af.mil or Fax 042-551-0973 at or before the time specified in this solicitation. The proposal can be handcarried by the offeror in a sealed envelope, marked with the solicitation number, and the proposal submission due date and time specified in this solicitation. The offers shall provide the following information:

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and

30c of the SF 1449. By completing the SF 1449, the offeror accepts the terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item.

(3) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked.

(4) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Complete all the necessary fill-ins and return in its entirety.

(5) Acknowledgment of solicitation amendments by signature when issued.

(6) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(7) Past Performance Information. Offerors shall comply with the instructions at

“FAR 52.212-2, Evaluation – Commercial Items”.

mailto:brittany.johnson@us.af.mil mailto:naomi.chiba.jp@us.af.mil mailto:naomi.chiba.jp@us.af.mil

(8) DUNS Number; refer to paragraph 1-g.

c. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

d. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Bldg 642, 2F

Conference Room, Camp Zama, Kanagawa-ken at 1000 hours on 04 September 2013, Japan Standard

Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Site Visit. Following the pre-proposal conference, a site visit will be conducted at Camp

Zama. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(3) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to SSgt Brittany N. Johnson, Contracting Specialist, at

042-551-6120 (Fax 042-551-0973) or brittany.johnson@us.af.mil prior to 28 August 2013. This information must be provided one (1) week prior to the conference to ensure that the access to the military base/conference site is approved and adequate seating for the conference attendees is available.

(4) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted from entering the US installation. Escorting takes approximately 15 minutes therefore the offerors must be 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the pre-proposal conference start time.

(5) Offerors are requested to submit questions to the contract specialist noted above not later than

30 August 2013. Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance-Based Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

e. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a

CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information

Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

f. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet

TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.tsr-net.co.jp/service/research/overseas/dnb_report/

English: http://www.tsr-net.co.jp/english/

g. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

h. Electronic Funds Transfer (EFT): Any offeror who receives award of the subject requirement will be required to sign up for electronic funds transfer (EFT) to receive payment. When the applicable bank receives payment, a transaction fee of ¥735 shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee;

therefore, the offeror must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact SSgt Brittany N. Johnson, Contract Specialist, by phone at

042-551-6120/fax at 042-551-0973/e-mail at brittany.johnson@us.af.mil.

NAOMI CHIBA

Contracting Officer

Attachment:

Gate Pass Request Form https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.tsr-net.co.jp/service/research/overseas/dnb_report/ http://www.tsr-net.co.jp/english/ https://www.sam.gov/