A-14_PWS.pdf

Attachment 1 for FA5209-13-T-0069

DEPARTMENT OF THE DEFENSE

DEFENSE COMMISSARY AGENCY

KANTO PLAIN CDC, SAGAMI DEPOT, JAPAN

PERFORMANCE-BASED WORK STATEMENT

TO

PROVIDE TRANSPORTATION AND DISPOSAL

SERVICES OF EXPIRED MERCHANDISE FOR

THE KANTO PLAIN CDC, SAGAMI GENERAL

DEPOT, YOKOHAMA NORTH DOCK, AND

SAGAMIHARA COMMISSARY, SAGAMIHARA

FAMILY HOUSING AREA, JAPAN

Sagami General Depot, Yokohama North Dock

& Sagamihara Commissary, Japan

4 Sep 13

Table of Contents

SECTION 1 Description of Services/General Information Page 3 - 8

SECTION 2 Services Summary Page 8

SECTION 3 Government Furnished Property and/or Services Page 8 - 9

SECTION 4 Appendix A Page 10 - 11

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform transportation and disposal of non-hazardous expired merchandise for the Kanto Plain CDC, Sagami General Depot (SGD), Yokohama North Dock (YND), and Sagamihara Commissary, Sagamihara

Family Housing Area (SFHA), Japan. The contractor shall perform subject services in accordance with the Waste Management and Public Cleansing Law (Law No. 137 of 1970, Haikibutsu no shori oyobi seisou ni kansuru houritsu), applicable prefecture regulations, and any other laws/regulations applicable.

1.1. PICK-UP AND TRANSPORTATION. The contractor shall load and transport expired merchandise from SGD, YND and SFHA to the contractor’s intermediate treatment/disposal facilities in a manner that protects human health, the environment, and complies with Japanese laws and regulations.

The estimated annual amount of expired merchandise and pick up locations are listed in Appendix A.

The Contractor’s truck must be of such design to accommodate top loading of property.

1.2. WORK ORDERS. The COR will notify the contractor when a load is ready for pick up (minimum

10 pallets). The contractor shall pick up the pallets within five (5) working days after receiving notification from the COR and provide a pick up date/time to the COR within 24 hours after notification.

Once the COR approves the proposed date/time, the COR will issue a written notification to the contractor with the following information: performance start date, time, location and number of pallets picked up.

1.3. EXPIRED MERCHANDISE. Expired Merchandise will be palletized by the Government. Each pallet will have one category of expired merchandise as shown in Appendix A. The pallet size is 1.2 square meters (1 m x 1.2 m) and weighs approximately 1 ton per pallet. The expired merchandise will not exceed 2.0 meters in height from the surface for all pallets picked up from Kanto Plain CDC, SGD, and

YND and Sagamihara Commissary, SFHA. The contractor shall dispose of pallets along with expired merchandise. Health and beauty items will be packed on pallets or in cardboard boxes.

1.4. DESTRUCTION/DISPOSAL. The contractor shall comply with all applicable laws for the destruction/disposal and treatment of expired merchandise. Items cannot be reused for any purpose; the contractor shall destroy/dispose of all items. The contractor shall submit all Manifest Reports

(referenced to Para 1.5.3. below) to the COR to ensure all processes have been completed.

1.5. SUBMITTAL AND REPORTING.

1.5.1. License. The contractor shall possess valid licenses for (産業廃棄物収集運搬及び処分業許可

証), 1) collection and transportation of industrial waste issued by Sagamihara City as well as 2) collection and transportation and intermediate treatment of industrial waste issued by applicable local government where contractor’s intermediate treatment facility is located.

1.5.2. Type of Industrial Waste. The contractor’s license shall contain the following types of industrial waste for collection, transport and intermediate treatment:

Waste Acid (廃酸)

Waste Alkali (廃アルカリ)

Waste Glass (ガラスくず)

Sludge (汚泥)

Waste Metal (金属くず)

Organic Residue (動植物性残渣)

Waste Plastic (廃プラスチック)

Waste Wood (木くず)

1.5.3. Manifest. The contractor shall prepare and provide COR manifests in the format as required by law of the Government of Japan (GOJ). This manifest must include, but is not limited to, name of the contractor, name of contractor’s representative, type of material and amount, method of disposition including date of disposal, location of treatment and disposal, and treatment and disposal permit number.

The original manifest must be signed or officially stamped by both the COR and the contractor’s representative. The Government shall acknowledge the disposal transaction as complete upon receipt of

“Sheet D & E” of the manifest. The manifest shall be used to confirm that all wastes are properly disposed under this contract. The contractor shall bear the responsibility and liability for the wastes mentioned in the manifest. All records of the manifests shall be maintained by the contractor for a minimum of five (5) years.

1.6. SAFETY. The Contractor must perform all operations in a prudent, conscientious, safe and professional manner. The Contractor agrees that his personnel and equipment are subject to safety inspections by government personnel while on federal property.

1.7. INVOICING/PAYMENTS. The Contractor shall invoice monthly for actual services performed and include Japanese manifests with all invoices.

1.8. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may make such interference necessary, the contractor shall provide COR with a minimum of five (5) days advance notification of the proposed work.

1.9. CONTRACTOR MANPOWER REPORTING: The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be https://cmra.army.mil/ reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.10.GENERAL INFORMATION.

1.10.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.10.2 Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.10.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract

Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.10.4. CONTRACTING OFFICERS REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.10.5. CONTRACTING OFFICER AUTHORITY. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.10.6. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent

Contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new

Contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.11. CONTRACTOR PERSONNEL.

(a) CONTRACT MANAGER. Contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. Prior to commencement of performance, the name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to KO.

Contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read, write, speak and understand English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

(f) MILITARY PERSONNEL. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.12. INSTALLATION BASE PASSES. The U.S. Government will issue all required Installation/Base

Passes and Controlled Area Badges to contractor personnel at no cost to the Contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.13. SECURITY REQUIREMENTS. Contractor shall ensure each employee obtains required pass and identification items for access to Sagami General Depot, Yokohama North Dock and Sagamihara Family

Housing Area. These items are issued by the Security Forces Pass and Registration Section, located in

Building 235(Camp Zama Pass Office taking care for Sagami General Depot, Yokohama North Dock, and Sagamihara Family Housing Area). Contractor and employees shall return identification cards to

Security Forces within 24 hours of termination or completion of this contract.

1.14. PERSONNEL LIST. The contractor shall provide a complete roster of all personnel (includes contract manager and alternate contract manager) to COR no later than pre-performance conference.

Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.15. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the COR.

1.16. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term

“property” includes equipment, freight, or property of any type, whether

Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the

COR.

1.17. HAZARDOUS MATERIALS. Contractor shall immediately report spills or releases of hazardous materials to the KO and COR when it occurs. Contractor shall be liable for containment and environmental clean up of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.18. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.19. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S.

holidays. Access to the facilities outside of these hours may be authorized by the COR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below.

Holiday falling on a Saturday may be observed on the preceding Friday.

Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.20. CONSERVATION OF UTILITIES. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.21. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY SECRETARY OF

DEFENSE OR THE OVERSEES COMBATANT COMMANDER. This provision is not applicable since no services are required during the crisis. The KO or COR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

SECTION 2

SERVICE SUMMARY

Service Summary PWS Paragraph

Performance Threshold

Pick up and Transportation Para 1.1. One (1) Defect is allowed per year Disposal Para 1.4. One (1) Defect is allowed per year

Manifest Para 1.5.3. Zero (0) Defect is allowed for every pick up. 100% of the time.

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). Wooden Pallets and Plastic wrap.

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

COR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

COR. The detailed reporting requirements are specified in paragraph 1.16. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.16. above.

SECTION 4

APPENDIX A

Kanto Plain CDC, Sagami General Depot, Bldgs 129S-1 and 139S-1

Type of Expired Merchandise Annual Estimated Quantity

Cans (Juice, Soda, Mayonnaise, Dressing, Baby Foods, Sauce, Nuts) 65 Pallets

Glass (Juice, Mayonnaise, Dressing, Baby Foods, Sauce, Seasoning, Pickles) 20 Pallets

Plastic (Juice, Mayonnaise, Dressing, Baby Foods, Sauce, Jelly) 40 Pallets

Dairy (Milk, Cheese, Yogurt, Butter, Cream) 20 Pallets

Chilled/Frozen Food (Meat, Ice Cream, Quick Lunch/Dinner

Pack) 30 Pallets

Cartons (Chips, Cookies, Milk, Juice, Cream) 23 Pallets

Spray Can (Cream, Cheese ) 6 Pallets

Health & Beauty Items (no cosmetics or prescription medicines) 100 kg

Kanto Plain CDC, Yokohama North Dock, Bldg 100135

Can (Juice, Soda, Mayonnaise, Dressing, Baby Foods, Sauce, Nuts) 65 Pallets

Glass (Juice, Mayonnaise, Dressing, Baby Foods, Sauce, Seasoning, Pickles) 20 Pallets

Plastic (Juice, Mayonnaise, Dressing, Baby Foods, Sauce, Jelly) 40 Pallets

Dairy (Milk, Cheese, Yogurt, Butter, Cream) 20 Pallets

Chilled/Frozen Food (Meat, Ice Cream, Quick Lunch/Dinner

Pack) 30 Pallets

Cartons (Chips, Cookies, Milk, Juice, Cream) 23 Pallets

Sagamihara Commissary, Sagamihara Family Housing Area, Bldg S-104

Can (Juice, Soda, Mayonnaise, Dressing, Baby Foods, Sauce, Nuts) 40 Pallets

Glass (Juice, Mayonnaise, Dressing, Baby Foods, Sauce) 38 Pallets

Plastic (Juice, Mayonnaise, Dressing, Baby Foods, Sauce, Jelly) 2 Pallets

Cartons (Cardboard) ( Milk, Juice, Cream) 40 Pallets

Health & Beauty Items (no cosmetics or prescription medicines) 60 kg