PWS_(Clean_Copy)_RFQ.pdf

Attachment 1 to RFQ FA5209-13-T-0002

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK

STATEMENT

FOR

COLLECTION, CONVEYANCE AND

DISPOSAL SERVICES OF SEWAGE SLUDGE

AT

KURE PIER #6, JAPAN

5 Oct 2012

(FEWR No. )

Table of Contents

SECTION 1 Description of Services/General Information Pages 2 - 8

SECTION 2 RESERVED Page 8

SECTION 3 Government Furnished Property and/or Services Page 8

SECTION 4 Appendices

Appendix A : Estimated Quantity of Sewage Sludge Page 8

Appendix B : Location Map Page 9

SECTION 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all labor, equipment, transportation, tools, supervision, and other items and services necessary to perform collection, conveyance and disposal of the sludge generated from septic tanks and the combined treatment facilities at Kure Pier 6, Japan. The contractor shall perform the work to commercial standards and in accordance with local requirements as detailed in the contract with the intent to comply with applicable local, and Government of Japan (GOJ) laws.

1.1. SCOPE OF SERVICE.

1.1.1. The contractor shall remove sludge and solids accumulated in the combined sewage treatment plant located at Bldg 310 and/or in the septic tank located at Bldg 360 in Kure Pier 6 once a year.

1.1.2. Wastes shall be conveyed and disposed of at approved off-post disposal facilities in accordance with all applicable regulatory requirements. The contractor shall maintain documentation and report transactions to the Government Representative (GR).

1.1.3. During the performance of this service contract, extreme care shall be exercised to prevent spills and any flows of the wastes at the job site. Entry into storm-water drainage systems shall also be prevented.

1.1.4. The estimated quantities of sewage sludge to be removed are about 90 cubic meters at

Kure Pier 6. Actual quantities removed by the contractor shall be mutually confirmed with the

GR and the contractor. The contractor shall report the quantities and date of removal for the sewage sludge to the GR.

1.1.5. Prior to performance of services by the contractor, the GR shall verify the amount of liquid content and sludge to be removed from the sewage plant.

1.1.6. The contractor shall coordinate with the GR for the establishment of a coordinated work performance schedule for the removal work. In case of emergency situations, KO may make a decision to stop scheduled work. The contractor shall comply with this decision, and re-schedule and make up all missed services at no additional charge to the Government.

1.1.7 INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.2. LICENSE. The contractor shall possess valid licenses, for collection and transportation of sewage sludge (called Ippan Haikibutsu no Syusyu Unpan, (し尿（一般廃棄物）の収集運搬 in Japanese) issued by the mayor of Kure city. The contractor shall not allow sub-contractors to perform the services required in this PWS. Therefore, the prime contractor shall be required to obtain the applicable licenses and eligibility of the required licenses shall apply to the prime contractor only, not sub-contractors.

1.3. GENERAL INFORMATION.

1.3.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure the services are performed in accordance with commonly accepted commercial practices.

1.3.2. QUALITY ASSURANCE. The Government will periodically evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance through intermittent on-site inspections.

1.3.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.4. GOVERNMENT REPRESENTATIVE(GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO. The GR shall NOT advise the contractor HOW to perform but rather

WHAT is required per this PWS and contract.

1.3.5. CONTRACTING OFFICER AUTHORITY. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized

Commitment and subject to Ratification Actions in accordance with the Federal Acquisition

Regulation part 1.602-3.

1.3.6. GOVERNMENT REPRESENTATIVE (GR). The authorized GR for this contract is

Mr. Morishita, Kazuki, DPW Akizuki at 0823-55-2524.

1.3.7. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. Contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. At the pre-performance conference the name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to KO. Contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read and write

English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. Contractor personnel shall have at least 3-years of experience in similar repair work as this requirement and be skilled persons. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The

KO may require that the remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. Contractor shall not hire employees of the United States Government and/or MLC (Master Labor

Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

(f) MILITARY PERSONNEL. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.8. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the

Contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 http://www.apd.army.mil/USAPA_PUB_pubrange_P.asp for personnel pass requirements.

Contractors are also required to comply with U.A. Army Garrison Japan Regulation 190-13 https://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

http://www.apd.army.mil/USAPA_PUB_pubrange_P.asp https://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf

1.3.9. SECURITY REQUIREMENTS. Contractor shall ensure each employee obtains required pass and identification items for access to Kure Pier #6. These items are issued by the Security

Forces Pass and Registration Section, located in Building 200 Kure Pier#6. Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

The contractor shall not commence work at the job site until an Accident Prevention Plan and a

Job Hazard Analysis are submitted for review and approved by the KO or his duly designed representative. The contractor is responsible for reviewing EM 385-1-1 http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm

, the US Army Corps of Engineers’ Safety and Health Requirements Manual. The confined space exists in this construction site.

1.3.10. PERSONNEL LIST. Contractor shall provide a complete roster of all personnel

(includes contract manager and alternate contract manager) to U.S. Government no later than pre-performance conference. Roster must include name, address and telephone number of employee. Contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.11. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.3.12. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the Directorate of Public

Works (DPW) as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.3.13. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. Contractor shall immediately report spills or releases of hazardous materials to the KO and GR. Contractor shall be liable for containment and environmental cleanup of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Contractor shall comply with environmental http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm and hazardous materials storage and handling requirements and maintain current Material Safety

Data Sheets (MSDS).

1.3.14. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.15. DISPOSAL OF MATERIALS: All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.3.16. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.17. OFF LIMITS SIGNS. The contractor shall provide “OFF LIMITS” signs in both

English and Japanese and post them at the entrances, as appropriate or required, and at the job site. Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the DPW.

1.3.18. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below.

Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a

Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd

Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.3.19. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.3.20. PHOTOGRAPHY PERMISSION. Photography permission shall be obtained prior to commencement of photographing work. The permission should be requested to the DES

Physical Security Office by the GR, however, the contractor shall work together with the GR to prepare USAG-J Form 1797 and necessary documents. The contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.4. CONTRACTOR MANPOWER REPORTING (CMR).

“The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical

Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours

(including sub-contractors); (6) Estimated direct labor dollars paid this reporting period

(including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant

Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12)

Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by

31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

https://contractormanpower.army.pentagon.mil/

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. The Government will furnish available water and electricity at existing outlets as may be required for the work to be performed under the contract at no cost to the Contractor.

The contractor shall provide and maintain, at its expense, any necessary service lines from existing Government outlets to the site of work. All temporary installations and connections made by the contractor shall comply with prevailing safety, fire and sanitary regulations, and applicable building codes. Temporary installations and connections shall be subject to periodic inspection by authorized GR and to restoration upon completion of work. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.2 SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services off- base as necessary:

Base Emergency Fire : Telephone 0823-55-2921

PMA (the gate at Kure Pier 6): Telephone 0823-55-2515

SECTION 4

APPENDIX A

Estimated Quantity of Sewage Sludge at Kure Pier 6

Basic: Estimated 90 Cubic Meters

Option 1: Estimated 20 Cubic Meters

Option 2: Estimated 20 Cubic Meters

Option 3: Estimated 20 Cubic Meters

Option 4: Estimated 20 Cubic Meters

APPENDIX B

Location Map

Kure Pier 6