FA5209-13-R-0009 _Japan-wide_Nursing_Services.doc

Section SF 1449 - CONTINUATION SHEET

RN, Case Manager - Kadena

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

SIGNAL CODE: A

NET AMT

LPN, Utilization Manager - Kadena

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

NET AMT

Social Worker-Case Manager - Kadena

Non-Personal Service. The Contractor shall provide one (1) Social Worker - Case Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.4 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

NET AMT

RN, Case Manager - Misawa

Non-Personal Service. The Contractor shall provide one (1) Registered Nurse Case Manager for the 35th Medical Group, Misawa Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Misawa Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

NET AMT

RN, Case Manager - Yokota

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

NET AMT

LPN, Utilization Manager - Yokota

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2013 - 27 Nov 2014

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Social Worker - Case Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.4 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Registered Nurse Case Manager for the 35th Medical Group, Misawa Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Misawa Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2014 - 27 Nov 2015

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Social Worker - Case Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.4 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Registered Nurse Case Manager for the 35th Medical Group, Misawa Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Misawa Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2015 - 27 Nov 2016

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Social Worker - Case Manager for the 18th Medical Group, Kadena Air Base, Japan in accordance with Paragraph 3.4 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Kadena Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Registered Nurse Case Manager for the 35th Medical Group, Misawa Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Misawa Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

FFP

Non-Personal Service. The Contractor shall provide two (2) Registered Nurses Case Managers for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.3 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

FFP

Non-Personal Service. The Contractor shall provide one (1) Licensed Practical Nurse, Utilization Manager for the 374th Medical Group, Yokota Air Base, Japan in accordance with Paragraph 3.2 of the PWS. The contractor shall provide all labor, materials, tools, equipment, and transportation necessary to recruit, qualify and retain individuals at Yokota Air Base for a 1-year period. Period of Performance: 28 Nov 2016 - 27 Nov 2017

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

27-NOV-2014

UNIT 5225 BLDG 4408

YOKOTA AB

FUSSA-SHI, TOKYO 197-0001 JAPAN

225-2983

FOB: Destination F4G4A3

27-NOV-2014

F4G4A3

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CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (FEB 2012)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(k), Central Contractor Registration. The paragraph is tailored as follows:

(k) System for Award Management Registration.

(1) Definitions. As used in this section-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(i) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(ii) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this

4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(i) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(ii) The Contractor's CAGE code is in the SAM database; and

(iii) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validations to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(i) Data collected from prospective federal awardees required for the conduct of business with the Government;

(ii) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(iii) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations , or by the Government

Accountability Office.

(2)

(i) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(ii) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(iii) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(3) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(i) A contractor may obtain a DUNS number-

(A) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at1-866-705-5711 if located within the United States; or

(B) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(ii) The Contractor should be prepared to provide the following information:

(A) Company legal business name.

(B) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(C) Company physical street address, city, state and Zip Code.

(D) Company mailing address, city, state and Zip Code (if separate from physical).

(E) Company telephone number.

(F) Date the company was started.

(G) Number of employees at your location.

(H) Chief executive officer/key manager.

(I) Line of business (industry).

(J) Company Headquarters name and address (reporting relationship within your entity).

(4) Reserved.

(5) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(6) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(7)

(i)

(A) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(aa) Change the name in the SAM database;

(bb) Comply with the requirements of subpart 42.12 of the FAR; and

(cc) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(B) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(ii) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(8) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

ADDENDA TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts; Part I – Technical Acceptability (Four (4) Subfactors), Part II – Past Performance Information, and Part III – Price Proposal.

B. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase, restate or merely parrot back the contractual requirements, but rather must provide convincing documentary evidence in support of any conclusionary statements relating to promised performance. Offerors shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their operations and experience, and will base its evaluation on the information presented in the offerors proposal. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

C. Specific Instructions:

1. PART I – TECHNICAL Submit one (1) copy of proof (Diploma, Certificate, or Transcript) for each applicant for each location.

Subfactor I – Education

a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Must have graduated from a State Board of Nursing approved LPN/LVN training program or completion of equivalent United States military training that permits sitting for a state licensure examination.

b) Registered Nurse Case Manager: Must have graduated from an associate degree (AD) or a baccalaureate degree program in nursing (BSN) accredited by a national nursing accrediting agency recognized by the US Department of Education.

c) Social Worker Case Manager: Master of Social Work (MSW) degree from a Council on Social Work Education (CSWE) accredited school. Please provide a copy of proof of completion.

Subfactor II – License/certification

a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Nurse applicants must be a current U.S. LPN/LVN. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements. License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

b) Registered Nurse Case Manager: Nurse applicants must be a current U.S. licensed Registered Nurse. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements. License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

c) Social Worker Case Manager: Must possess a current social worker license/certification by a U.S. jurisdiction at a level that allows practice of clinical social work without supervision. License/certification cannot be under investigation nor have any adverse action pending from any state or national licensing/certification agency. Substitute or related degrees are not acceptable.

Subfactor III – Experience

a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Four (4) years of clinical nursing experience is required. LPN/LVN shall have held full time employment in a nursing field for twelve (12) out of the last twenty-four (24) months (mandatory) from the date of reciept of proposal. Equivalent combinations of education and experience may be qualifying if the experience is directly related to utilization management. Equivalency combinations must be acceptable to the MTF and approved by the Contracting Officer.

b) Registered Nurse Case Manager: RN must have at least five (5) years of licensed nursing practice. Two (2) years experience in Discharge Planning or Case Management is required. Certification in case management from the American Case Management Association, the American Academy of Case Management or the American Nurses Credentialing Center issued within the last two years from the date of reciept of proposal may be substituted for direct case management experience.

c) Social Worker Case Manager: A minimum of two (2) years of full-time post-Master’s Degree experience within the last four (4) years from the date of reciept of proposal working a professional case management or discharge planning program with adults, children, families, seniors and groups.

Subfactor IV – Letter Of Intent:

(a) All interested and qualified providers shall submit a Letter of Intent with their complete packet for consideration (see Attachment 4).

(b) The Letter of Intent shall provide a straightforward, concise description of capabilities to satisfy the PWS requirements. Emphasis should be concentrated on conformance to the Letter of Intent instructions, responsiveness to the requirements, and completeness and clarity of content.

(c) The Letter of Intent must be complete in all respects as indicated in Attachment 4. Incomplete Letter of Intent will not be considered.

(d) The Letter of Intent must be received no later than 15 Jul 2013, 12:00 pm Japan Standard Time(JST). LATE LETTERS OF INTENT WITH THEIR ADDITIONAL MATERIALS WILL BE REJECTED REGARDLESS OF THE REASON.

2. PART II - PRESENT/PAST PERFORMANCE INFORMATION - Only references for relevant contracts are desired. Submit original and one (1) copy. The present/past performance information shall consist of (1) Present/Past Performance Reference List and (2) Present/Past Performance Survey.

(a) Present/Past Performance Reference List: The offeror shall prepare the Past Performance Reference List in the same format to Solicitation Attachment 2 and submit to 374 CONS/LGCBB, by either e-mail (mark.caesar@us.af.mil) (maria.hartsfield@us.af.mil) or FAX (042-530-3319 or 011-81-42-530-3319 from the United States), not later than 15 Jul 2013, 12:00 pm Japan Standard Time (JST) to match the information of Past Performance Survey as required in below paragraph (b). The reference list shall contain no more than three (3) contracts performed (on-going or completed) as prime contractor, subcontractor, joint ventures and/or teaming partners of the most relevant contracts (similar in scope, size and complexity) for US Government agencies, Government of Japan or its political subdivisions, or commercial customers within the last three (3) years of this solicitation release date. See below for “Relevant Contracts.” Furnish the following information for each reference on the reference list.

(1) Name of contracting activity (e.g. Government Agency/Company name)

(2) Point of Contact (POC), Contracting Officer and/or Contract Administrator’s phone/FAX number, and e-mail address (if available)

(3) Contract number and project title

(4) Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type)

(5) Total contract value

(6) Performance period (e.g. Date/month/year through date/month/year)

(7) Description of contract work performed

(8) Contracting Officer’s name and phone number

(9) Government Inspector/commercial project manager and phone number

(10) List of major subcontractors if applicable

In addition, the offeror may provide information on problems encountered on the contracts identified above and corrective actions taken to resolve these problems. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Relevant Contracts. Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. Relevant contracts include performance efforts that are similar in scope, magnitude and complexity descriped in the solicitation. The government will use the relevancy definitions and ratings described in Table 2 of the Addendum to FAR 52.212-2 (See page 45 for details).

(b) Present/Past Performance Survey: The Government requires the Present/Past Performance Information of the contracts identified in Present/Past Performance Reference List from each contracting activity or commercial activities. The offeror shall send out the Present/Past Performance Survey (See Solicitation Attachment 3) to respective Points of Contact (POCs) of contracting activity identified in Present/Past Performance Reference List. The responsibility to send out the Present/Past Performance Survey rests solely with the offeror – i.e., it shall not be delegated to any other entity. Once the Present/Past Performance Survey is completed by your POCs, the information contained therein shall be considered sensitive and shall not be releasable. Present/Past Performance Survey shall be sent directly back to 374 CONS/LGCBB from evaluating agencies/companies, not later than 15 Jul 2013, 12:00 pm Japan Standard Time (JST) by either e-mail (mark.caesar@us.af.mil) (maria.hartsfield@us.af.mil) FAX (042-530-3319 or 011-81-42-530-3319 from the United States). Offerors are responsible for ensuring that their reference sources receive the Present/Past Performance Survey in time to complete and return the Present/Past Performance Survey to 374th Contracting Squadron. No Present/Past Performance Survey will be accepted directly from the offeror being evaluated. The Government will evaluate the quality and extent of offeror’s experience deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess experience.

(c) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

(d) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(a) Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(b) Evaluation Factors for Award.

3. PART III – PRICE PROPOSAL - Submit original and one (1) copy

(a) Standard Form (SF) 1449. Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF1449 and Pricing Exhibit attached to this solicitation). Insert proposed unit and extended prices in the Pricing Schedules. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus three (3) Option Years.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with Alternate I and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items shall be returned along with the proposal.

(d) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked. The remittance address is used in the event the Government is unable to make the payment by Electronic Funds Transfer and sends a check to the Contractor.

(e) Acknowledgment of solicitation amendments when issued.

4. General Information

(a) INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be deposited in the bid depository located at 374th Contracting Squadron, Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, #197-0001. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

(b) Offerors are cautioned that Yokota AB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

(c) U.S. HOLIDAYS: The following U.S. Holidays are observed by this base:

New Year’s Day:

1 January

Martin Luther King’s Birthday:

3rd Monday in January

Presidents Day:

3rd Monday in February

Memorial Day:

Last Monday in May

Independence Day:

4 July

Labor Day:

1st Monday in September

Columbus Day:

2nd Monday in October

Veterans Day:

11 November

Thanksgiving Day:

4th Thursday in November

Christmas Day:

25 December

Note: No Japanese Holidays will be observed.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) TECHNICAL

(2) PRESENT/PAST PERFORMANCE

(3) PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2:

This is a competitive Lowest Price Technically Acceptable (LPTA) source selection in accordance with the Federal Acquisition Regulation (FAR) Part 12 and Part 15. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors (and its addendum), the offeror accedes to the terms of this model contract. All technically acceptable offers will be treated equally except for price and past performance record. Failure to meet a requirement may result in an offer being determined “Unacceptable.” The evaluation process will proceed as follows:

A. Technical Acceptability. Initially, the Government technical evaluation team will evaluate the technical proposals by assigning an Acceptable or Unacceptable rating (see Table 1 below). The offeror is required to submit one (1) copy of proof (Diploma, License/Certificate, or Transcript) for each applicant at each location for assessment of technical acceptability. License must be current on the date of receipt of proposal(s), and maintained throughout the life of the contract. The proposals will be evaluated against the following subfactors:

Subfactor 1 - Education:

(a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Must have graduated from a State Board of Nursing approved LPN/LVN training program or completion of equivalent United States military training that permits sitting for a state licensure examination.

(b) Registered Nurse Case Manager: Must have graduated from an associate degree (AD) or a baccalaureate degree program in nursing (BSN) accredited by a national nursing accrediting agency recognized by the US Department of Education.

(c) Social Worker Case Manager: Master of Social Work (MSW) degree from a Council on Social Work Education (CSWE) accredited school.

Subfactor 2 – License/Certification:

(a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Nurse applicants must be a current U.S. LPN/LVN. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements. License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

(b) Registered Nurse Case Manager: Nurse applicants must be a current U.S. licensed Registered Nurse. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements. License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

(c) Social Worker Case Manager: Must possess a current social worker license/certification by a U.S. jurisdiction at a level that allows practice of clinical social work without supervision. License/certification cannot be under investigation or have any adverse action pending from any state or national licensing/certification agency. Substitute or related degrees are not acceptable.

Subfactor 3 – Experience:

(a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager: Four (4) years of clinical nursing experience is required. LPN/LVN shall have held full time employment in a nursing field for twelve (12) out of the last twenty-four (24) months (mandatory) from the date of receipt of proposal. Equivalent combinations of education and experience may be qualifying if the experience is directly related to utilization management. Equivalency combinations must be acceptable to the Medical Treatment Facility and approved by the Contracting Officer.

(b) Registered Nurse Case Manager: RN must have at least five (5) years of licensed nursing practice. Two years’ experience in Discharge Planning or Case Management is required. Certification in case management from the American Case Management Association, the American Academy of Case Management or the American Nurses Credentialing Center issued within the last two years from the date of receipt of proposal may be substituted for direct case management experience.

(c) Social Worker Case Manager: A minimum of two years of full-time post-Master’s Degree experience within the last four (4) years from the date of receipt of proposal working a professional case management or discharge planning program with adults, children, families, seniors and groups.

Subfactor 4 – Letter of Intent:

(a) All interested and qualified providers shall submit a Letter of Intent with their complete packet for consideration (see Attachment 4).

(b) The Letter of Intent shall provide a straightforward, concise description of capabilities to satisfy the PWS requirements. Emphasis should be concentrated on conformance to the Letter of Intent instructions, responsiveness to the requirements, and completeness and clarity of content.

(c) The Letter of Intent must be complete in all respects as indicated in Attachment 4. Incomplete Letter of Intent will not be considered.

(d) The Letter of Intent must be received no later than 15 Jul 2013, 12:00 pm Japan Standard Time (JST). LATE LETTERS OF INTENT WITH THEIR ADDITIONAL MATERIALS WILL BE REJECTED REGARDLESS OF THE REASON.

Table 1, Technical Acceptability Ratings

Note: The technical proposal must “Pass” all of the subfactors to be determined “Acceptable.” There will be no point scores assigned, only “Pass” or “Fail.” In order to be considered “Acceptable,” there must be a “Pass” rating in every subfactor. Even if a proposal fails a subfactor, the evaluators will continue to assess the remaining portions of the proposal; the entire proposal must be evaluated. In order to be considered awardable, there must be a “Pass” rating in every subfactor. Only those proposals determined to be technically “Acceptable,” either initially or as a result of discussions, will be considered for award.

B. Past Performance. Next, using questionnaires, the Government will seek recent and relevant performance information on all technically acceptable offerors based on the references provided by the offeror and data independently obtained from other Government or commercial sources.

(i) Recent performance information includes relevant contracts performed for the Department of Defense, or Government of Japan, or US Government agencies, or commercial customers within the last three (3) years from the issuance date of the solicitation.

(ii) Relevant performance includes performance of efforts that is similar in scope, magnitude, and complexity described in this solicitation. The Government will use the relevancy definitions and ratings in Table 2 below when assessing for relevancy:

Table 2. Past Performance Relevancy Ratings

(iii) Performance Quality Assessment: The Government will consider the quality of recent and relevant efforts. For each of the recent and relevant past performance information reviewed, the performance quality of work will be assessed and assigned ratings based on the Quality Assessment Criteria evaluated under Paragraph 4 of Present/Past Performance Survey (Solicitation Attachment 3)

The Past Performance Evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. Offerors must receive a past performance rating of “Acceptable” to be eligible for award. Past performance information based on the experience of proposed key personnel and/or any subcontractors will not be considered as past performance information for the principle offeror. For joint ventures, the government may consider the relevant past performance history of the individual joint venture partner of the prime contractor. If at least one partner receives an “acceptable” rating, the teaming partners will receive an “acceptable” past performance rating overall.

The Past Performance factor will receive one of the ratings in Table 3 below:

Table 3, Past Performance Evaluation Ratings

Note: In the case of an offeror without record of relevant past performance or for whom information on past performance is not available or so sparse that meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have an unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered as “Acceptable.”

C. Price Evaluation. Lastly, the Government will evaluate all offers with acceptable technical and past performance ratings by price, including all option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Price Schedule by the proposed unit price for proposed unit for each Contract Line Item Number to confirm the extended amount for each. The price evaluation will document the reasonableness and completeness of the proposed total evaluated price. The Government reserves the right to perform price realism analysis.

In order to meet the requirements of FAR Part 6 and FAR Part 17, the price equivalent to the six (6) months extension of services authorized by FAR 52.217-8 will be evaluated separately, and will be factored as part of the total evaluated price for award. The Government will calculate prices for a quantity equivalent to 6 months by prorating prices offered for CLIN 0001 thru CLIN 0006 and all corresponding CLINs under Options of FAR 52.217-9 in order to evaluate the extension of services authorized by FAR 52.217-8.

D. Offerors are cautioned to submit sufficient information and in the format specified in the FAR 52.212-1 and/or its addendum. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

E. The Government intends to award a contract without discussions with respective offerors.