A-14 PWS.doc

Attachment 1 for FA5209-12-T-0071

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

TO

REPAIR STEAM HEATING SYSTEM,

PAINT BOOTH, BLDG 155-7,

SAGAMI GENERAL DEPOT (SGD), JAPAN

19 Mar 2012 (FEWR No. T5-00015-1J) The attached Performance-Based Work Statement is being provided IAW Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

Table of Contents

SECTION 1

Description of Services/General Information

Page 2 thru 9

SECTION 2

Services Summary

SECTION 3

Government Furnished Property and/or Services

SECTION 4

Appendices

Page 12 thru B1-2 Appendix A: Workload Data

A1.1. Paint Booth

A1-1

A1.2 Steam Heating System in The Paint Booth

A1-2

A2.1. Replacement Area of Steam Supply Pipe System A2-1

A2.2. Replacement of Stop Valve and Check Valve

A2-2

A2.3. Replacement of Steam Heating Coil

A2-3

A2.4. Overhaul Steam Trap

A2-4

A2.5. Heat Insulation

A2-5

Appendix B: Reference Data

B1. Operation Test Data

B1-1 & 2

SECTION 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supervision, management tools, equipment, transportation, materials and any other items and services necessary to repair steam heating system for the paint booth in Bldg 155-7, Sagami General Depot.

1.1. Repair Steam Heating System.

1.1.1. Typical Replacement Parts.

Steam Heating Coil

a. Overall Size:

2930 x 1000 x 200

b. Connection Size:

Supply (50A), Return (32A)

c. Heating Capacity:

195,500 kcal/hr

d. No. of Coil:

1 set

e. Working Steam Pressure:

3 kgf/cm²

f. Manufacturer:

Parkar Arrestor Modulated Steam Control Valve

a. 2-Way Valve:

V5064A6028

b. Valve Link Gauge:

Q455C

c. Modutrol Motor:

M904F

d. Size:

50A

e. No. of Valve:

1 set

f. Manufacturer:

Yamatake

Steam Pressure Reducing Valve

a. Type:

RP-6

b. Size:

50A

c. Inlet Pressure Max:

10 kgf/ cm²

d. Outlet Pressure:

0.3 ~ 8 kgf/ cm²

e. No. of Valve:

1 ea

f. Manufacturer:

Venn

Steam Pressure Gauge (Primary Side)

a. Full Gauge Scale:

2 MPa, 20 kgf/ cm²

b. No. of Gauge:

1 ea

Steam Pressure Gauge (Secondary Side)

a. Full Gauge Scale:

1 MPa, 10 kgf/ cm²

b. No. of Gauge:

1 ea

Stop Valve

a. Type:

Globe Valve

b. Material:

Ductile Iron

c. Size:

50 A

d. No. of Valve:

5 ea Strainer

a. Type:

Y-Type

b. Size:

50 A

c. Mesh Size:

60 or more small

d. No. of Strainer:

1 ea

Check Valve

a. Type of Valve::

Lift Type

b. Size:

32A

c. No. of Valve:

1 ea

1.1.2. Performance Schedule. The contractor shall provide a performance schedule to the Government Representative (GR) for approval within 15 days from awarded date of this contract. The performance schedule shall show the each detailed work elements, the start dates with times and the schedule date for completion of each element.

1.1.3. Preliminary Study. The contractor shall perform preliminary study for detail understanding of actual job site conditions such as diagram of steam heating systems, control of the paint booth heating system, actual dimensions of each equipment, parts and systems, etc.

1.1.4. Replacement of a steam heating coil. The contractor shall replace leaking steam coil(s) to new steam coil(s).

1.1.5. Steam Supply Pipe System. The contractor shall replace steam supply pipes with the steam pressure reducing valve system and temperature control system. Detailed replacement area is provided at appendix A.

1.1.6. Check valves. The contractor shall replace lift type check valves on steam return pipes to new valves. Detailed information picture is provided at Appendix A.

1.1.7. Overhaul Steam Trap. The contractor shall overhaul a steam trap for the heating system of the paint booth.

1.1.8. Pressure test. After completion of all above replacements, the contractor shall perform pressure test to new steam pipes and a coil. Test pressure should be 125% of the working pressure at least.

1.1.9. Heat Insulation. The contractor shall provide heat insulation on replaced steam supply pipe lines. Criteria of the heat insulation are specified in appendix A.

1.1.10. Flushing of steam supply and return pipes. After completion of all above works, the contractor shall flush steam supply and return pipes using actual steam supply. Flushing should be continued until completely removal of foreign substances from inside of pipes. Removal level of foreign substances should be checked by the contractor and the GR.

1.1.11. Disposal. The contractor shall dispose of all debris and unusable equipments/parts off-post in accordance with Japanese and local law/regulation.

1.1.12. Test / Inspection. Upon completion of above work, an inspection and operation test shall be conducted by the contractor and the GR. Results of the operation test when this paint booth was constructed by GOJ (Government of Japan) are attached in appendix B as a reference for the operation test. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required at no additional charge to the Government.

1.1.13. Performance Reports. The contractor shall provide two (2) sets of work performance reports in both English and Japanese and submitted to the GR within 30 calendar days after the completion date. Such reports shall be submitted in booklet-type form, which shall include necessary drawings, pictures for step-by-step performance works, assessment data and manifests.

1.2. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/login.aspx?ReturnUrl=%2fContracts%2fManageContract.asp. The required information includes: (1) Contracting Office, Contracting Officer (KO), Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.3. GENERAL INFORMATION.

1.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer.

1.3.1.1. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.2. The contract manager or alternate shall be proficient in English and a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives, written and oral, issued in English by the contracting officer or GR. If the contract manager or alternate do not meet this requirement, the contractor shall provide a translator for them.

1.3.2. Contractor Employees. The contractor is required to provide employees who have at least 3-year experience in the similar work of this requirement. The contractor personnel shall also possess the following listed certificates/licenses at all time while performing work. The required certificates/licenses shall be current and updated when changes occur.

· Plumbing Certified Technician (配管技能士)

· Electrician License, 2nd Class or Higher (電気工事士、2種以上)

· Heat Insulation Construction Certified Technician（熱絶縁施工技能士）

1.3.2.1. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO or GR may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.3.2.2. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.3.2.3. U.S. GOVERNMENT OR MASTER LABOR CONTRACT EMPLOYEES. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the Contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

1.3.2.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.2.5. Roster. The contractor shall provide a complete roster of all personnel (include contract manager and alternate contract manager) to the GR prior to start performance. Roster must include employee’s name, address, telephone number and certificate/license, and documentation certificate/license with the date obtained and validated. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.3. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure services are performed in accordance with the commonly accepted commercial practices.

1.3.4. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing the GR to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance through intermittent on-site inspections.

1.3.5. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.6. AVAILABILITY OF FACILITY.

1.3.6.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. Federal and other designated holidays listed below, during normal duty hours, 0800 - 1600 hours unless prior arrangements have been made with the GR.

1.3.6.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.3.7. SECURITY SAFETY REQUIREMENTS.

1.3.7.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 http://www.apd.army.mil/USAPA PUB pubrange P.asp for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 http://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.7.2. Security Requirements. The contractor shall ensure each employee obtains required pass and identification items for access to SGD. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.7.3. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.7.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Japanese Law, whichever is more stringent, to insure compliance by all subcontractors.

1.3.7.5. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 1 and 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.3.7.6. The contractor shall provide warning signs and barricades around the job site while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into job site areas when work is in progress.

1.3.7.7. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.3.7.8. Environmental and Hazardous Material Handling. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.7.9. Off Limits Signs. The contractor shall provide “OFF LIMITS” signs in both English and Japanese and post them at the entrances, as appropriate or required, and at the job site.

1.3.8. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.3.9. Cleanliness. The contractor is responsible for cleanliness of the service areas in the plant, immediately adjacent to the plants, and office space used. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.10. WARRANTY. The contractor shall provide to the government with their commercial warranty. The government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government.

1.3.11. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.12. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. GOVERNMENT FURNISHED FACILITIES: None

3.1.2. GOVERNMENT FURNISHED TOOLS AND EQUIPMENT: None

3.1.3. GOVERNMENT FURNISHED MATERIALS (GFM): None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. UTILITIES: The government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the GR.

3.2.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police:

Telephone 911 When the contractor uses the above services, the contract manager shall immediately report the details to the GR. The detailed reporting requirements are specified paragraph 1.2.7.3 above.

3.2.3. EMERGENCY MEDICAL. In the event of a medical emergency, accident, or injury involving the contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse to the Government for the emergency medical services at the prescribed rate. The contractor shall submit the report in accordance with paragraph 1.2.7.3 above.

SECTION 4

4. APPENDICES.

Appendix A: Workload Data

A1.1. Paint Booth

A1-1

A1.2 Steam Heating System in the Paint Booth

A1-2

A2.1. Replacement Area of Steam Supply Pipe System A2-1

A2.2. Replacement of Stop Valve and Check Valve

A2-2

A2.3. Replacement of Steam Heating Coil

A2-3

A2.4. Overhaul Steam Trap

A2-4

A2.5. Heat Insulation

A2-5

Appendix B: Reference Data

B1. Operation Test Data

B1-1 & 2 Appendix A1.1 Paint Booth

Appendix A1.2. Steam Heating System in the Paint Booth

Appendix A2.1. Replacement Area of Steam Supply Pipe System

Replacement Area

Appendix A2.2. Replacement of Stop Valve and Check Valve

· Stop Valve

· Check Valve

Appendix A2.3. Replacement of Steam Heating Coil

Appendix A2.4. Overhaul Steam Trap

Appendix A2.5. Heat Insulation

Exposed Steam Pipe

露出蒸気配管

Appendix B1. Operation Test Result

View from Outside of Air Duct

View from Inside of Chamber