PWS for Mop and Mat - 10 Jun solicit.doc

ATTACHMENT 1

Solicitation No. FA5209-11-T-0136

U.S. Army Medical Department Activity Japan

Unit 45011 APO AP 96338-5011

PERFORMANCE-BASED WORK STATEMENT

FOR

RENTAL, LAUNDERING AND DELIVERY SERVICE OF FLOOR MATS AND MOPS

AT BLDG 704 AND 543, FOR U.S. MEDICAL DEPARTMENT ACTIVITY

(USAMEDDAC-J) CAMP ZAMA, JAPAN

10 Jun 2011

TABLE OF CONTENTS

SECTION 1

Description of Services / General Information Page 3-7

SECTION 2

Services Summary

SECTION 3

Government Furnished Property and/or Services

SECTION 4

Appendices

Pages 8 - 11

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform rental floor mat and mop services in accordance with this Performance-based Work Statement (PWS), commercial standard and local requirements.

1.1 TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

1.1.1. The contractor shall provide rental services for the floor mats and mops for U.S. Army Medical Department Activity Japan (USAMEDDAC-J), building 704 and 543, Camp Zama. The contractor shall visit bldg 704 and bldg 543 to replace the dirty floor mats and mops with clean ones. The used floor mats and mops collected, shall be transported to an off-base facility for laundering. It is important to ensure that these collection and transportation actions are done in accordance with all applicable regulatory requirements. Sizes, quantities, location and schedule are shown in Appendix A.

1.1.2. The contractor shall coordinate all aspects of this project with the designated Government Representative (GR).

1.1.3. The contractor shall pick up and drop off replacement items based on the designation schedules of this PWS accordingly.

1.1.4. The contractor shall ensure the replacement floor mats and mops are in clean and serviceable condition.

1.2. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.3. GENERAL INFORMATION.

1.3.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure the services are performed in accordance with commonly accepted commercial practices.

1.3.2. QUALITY ASSURANCE. The government will evaluate the all contractors’ performance by appointing a GR to monitor performance and to ensure services are performed in accordance with the PWS.

1.3.3. GOVERNMENT REMEDIES. The Contracting Officer (KO) shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.4. GOVERNMENT REPRESENTATIVE (GR). Completed work shall be subject to inspection and acceptance by the authorized Government Representative (GR).

1.3.5. CONTRACTOR PERSONNEL.

1.3.5.1. CONTRACTOR MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. Within five days after contract award, the name of the person and alternates (s), who shall act for contractor when manager is absent, shall be designated in writing to KO. The contractor shall provide telephone numbers of the contract manager and alternates (s) for other than normal duty hours. He/She must be able to read and write English. The contract manager or alternates(s) shall have full authority to act for the contractor on contract matters relating to daily operations of the contract.

1.3.5.2. CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

1.3.5.3. REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continue employment under this contract is inconsistent with the interests of military security.

1.3.5.4. THIRD COUNTRY NATIONAL (TCN). The Security Forces on each base control entry into the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about a particular circumstance.

1.3.5.5. U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the United States Government and / or MLC (Master Labor Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standard of Conduct.

1.3.5.6. MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.3.6 INSTALLATION BASE PASSES. The U.S. Government will issue all require Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury – ￥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage-￥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

1.3.7. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Zama. These items are issued by the Security forces Pass and Registration Section, Located in Building 160, South Camp Zama. The contractors and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.8. WARRANTY. The contractor shall provide the government with their most favorable commercial warranty. The government shall receive the same warranty service as the contractor’s most favored customers. If the steel cages fail to adhere to any surface or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government.

1.3.9. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.10. HOURS OF OPERATION.

1.3.10.1. AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 07:30 to 16:30, Monday through Friday, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

1.3.10.2. U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

1.3.10.3. DELIVERY. If U.S and Japanese holidays fall on Tuesday or Wednesday, the contractor shall notify delivery date to GR or KO in advance. If difficulty to delivery due to weather condition or any other reasons, notification of change of delivery date to the contractor will be made by the GR or KO in advance.

1.3.11. SUBMITTALS. The contractor shall submit delivery receipts each time and proper invoice to the GR of U.S. Army MEDDAC-Japan.

1.3.12. CHANGE OF DELIVERY CONDITION. The GR will notify KO when any changes in the number of floor mats and in delivery schedule are required. The number of floor mats at each location could increase or decrease in accordance with mission requirement through coordination between KO and the contractor. The contractor shall not make any changes without coordination with GR and KO. Substantial increase in quantities or delivery schedule in this contract will be implemented by a modification issued by the KO.

1.3.13. APPLICABLE LAWS AND REGULATIONS: The contractor shall ensure that the required services are conducted in a manner that protects human health and the environment, and complies with the Japan Environmental Governing Standards, Department of Defense Directive 5500.07 (Standards of Conduct), U.S. Army Regulations 40-5 (Preventive Medicine), 200-1 (Environmental Protection and Enhancement), Army Pamphlet 385-61 (Toxic Chemical Agent Safety Standards), 420-1 (Utility Services), and USAG-J Regulation 190-13 (Installation Access and Control Procedures), and other applicable Japanese laws and regulations.

1.3.14. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. This provision is not applicable since no services are required during the crisis. KO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS

1.3.15. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

SECTION 2

SERVICES SUMMARY

THIS SECTION IS RESERVED

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. Water, electricity and sewage where available from existing works sites will be provided to the contractor without cost.

3.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on bases necessary;

(a) Provost Marshall

Telephone 263-3002

(b) Base Fire Department

Telephone 911

(c) Base Emergency

Telephone 911

SECTION 4

4. APPENDICES

A. Description and Delivery Schedule

B. Sample of Floor Mat and Mop Appendix A

DESCRIPTION AND DELIVERY SCHEDULE

Floor Mat: 90 x 150 x 1 cm/

Water & Oil Absorption Type

Floor Mat: 90 x 150 x 1 cm/

Water & Oil Absorption Type

Floor Mat: 120 x 180 x 1 cm/

Water & Oil Absorption Type

Floor Mat: 90 x 500 x 1 cm/

Standard Type

Mop: Minimum Length 60cm or more

Appendix B Sample of Floor Mat and Mop

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