00-2_Notice to Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

22 Jun 11

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-11-T-0092, Transport of International

Organization for Standardization (ISO) Containers and Government-owned/controlled Containers

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of a Firm-Fixed-Price Indefinite-Delivery Requirements Type contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the Exhibits.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offeror must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offeror certifies that the offeror does hold applicable authorization issued under the Trucking Business Law ("Kamotsu Jidosha Unso Jigyo Hou 貨物自動車運送事業法”) and/or the Freight Carrier-Using Transport Business Law ("Kamotsu Riyo Unso Jigyo Hou 貨物利用運送事業法") from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offeror shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 14 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Contracting Squadron, Bldg 620 (Conference Room 109), Yokota Air Base on 6 Jul 11 at 1330 hours, for the purpose of answering questions regarding this solicitation.(Any changes to Pre-proposal conference will be notified to the offerors.) Submit the names of all attendees (not to exceed 2 persons) to Ms Sonomi Yoshihashi by fax at 042-552-9846 or e-mail at sonomi.yoshihashi.jp@yokota.af.mil, prior to 1500 hours, 30 Jun 11. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 1500 hours, 30 Jun 11. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

f. Specific Proposal Preparation Instructions

(1) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to FAR 52.212-2, Evaluation – Commercial Items, prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR 52.212-1, Instruction to offerors – Commercial Items.

(2) Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation, in one original copy. The submission shall be made in sealed envelope, marked with the solicitation number, and the proposal submission due date and time specified in this solicitation. The offers shall be prepared to consist of the following two parts:

(a) PART I:

A. Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c of the SF 1449. By completing the SF 1449 in this manner, the offeror accepts to the contract terms and conditions as written in the solicitation.

B. Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item. SF1449, Exhibits: Pricing Schedule in support of CLINs for Supplies/Services shall be completed and submitted with SF 1449 Price Proposal.

C. Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked. The remittance address is used in the event the Government is unable to make the payment by Electronic Funds Transfer and sends a check to the Contractor.

D. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Complete all the necessary fill-ins and return in its entirety.

E. Acknowledgment of solicitation amendments when issued.

F. Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(b) PART II - Present/past Performance Information. Only references for the same or similar type contracts desired. Submit original plus one (1) copy. The response shall consist of (1) Present/Past Performance Reference List and (2) Present/Past Performance Survey.

(3) Facsimile Proposals. Offerors may respond to the subject solicitation via facsimile. Respond to this solicitation by fax is subject to the same rules as a response via postal mail or hand-carry. The number of receiving facsimile equipment is 042-552-9846 from inside Japan/81 (country code)-42-552-9846 from outside Japan. The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal. Please note that submission of an offer by e-mail is NOT authorized.

g. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,000). The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

h. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS). The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_AC135.asp

i. Central Contractor Registration (CCR). Unless exempted by an addendum to the contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov.

2. Point of contact on this solicitation is Ms Sonomi Yoshihashi, Contract Specialist, phone at 042-552-3010 from inside Japan/011-81-42-552-3010 from U.S., fax at 042-552-9846 from inside Japan/011-81-42-552- 9846 from U.S., or e-mail at sonomi.yoshihashi.jp@yokota.af.mil or Ms Maki Kodama, Contracting Officer, at the same phone number or e-mail at maki.kodama.jp@yokota.af.mil.