PWS-SewageKawakami solt.doc

ATTACHMENT 1

Solicitation # FA5209-10-T-0224

DEPERARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 FPO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

FOR

COLLECTION, CONVEYANCE AND DISPOSAL

SERVICES OF SEWAGE SLUDGE

AT

KAWAKAMI AMMUNITION DEPOT

29 MARCH 2010

(FF-00009-0J)

Table of Contents

SECTION 1

Description of Services/General Information Pages 3-8

SECTION 2

Performance Objectives

SECTION 3

Government Furnished Property and Services

SECTION 4

Appendices Pages 8 to 10

SECTION 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, licenses and permits and other items and services necessary to perform collection, conveyance and disposal of the sludge generated from septic tank(s) and the combined treatment facilities at Kawakami Ammunition Depot Japan. The contractor shall perform the work in accordance with this Performance-Based Statement, commercial standards and local requirements as detailed in this contract with the intent to comply with applicable local, and Government of Japan (GOJ) laws. Estimated workload factors are in Appendix A.

1.1 TYPES OF SERVICES REQUIRED. The contractor shall perform the following listed services.

1.1.1. The contractor shall remove all sludge and solids accumulated in the septic tank(s) and combined sewage treatment system(s) located in Kawakami Ammunition Depot.

1.1.2. The contractor will be notified the collection date at least one (1) week in advance by Government Representatives (GR).

1.1.3. Prior to performance of this services by the contractor, the GR shall verify the amount of liquid content and sludge to be removed from the combined septic tank, as listed in Appendix A.

1.1.4. During the performance of this service contract, extreme care shall be exercised to prevent spills and any flow of the wastes at the job site(s). Entry into storm-water drainage systems shall also be prevented.

1.1.5. The estimated quantities of sewage sludge to be removed is shown in Appendix A. Actual quantities removed by the contractor shall be mutually confirmed with the GR and the contractor. The contractor shall report to the GR the quantities and date of removal of the sewage sludge.

1.1.6. The contractor shall convey and dispose of all sludge at approved off-post disposal facilities in accordance with (IAW) jurisdictional regulation, Japanese laws as well as Japanese Environmental Governing Standards (JEGS).

1.2. SUBMITTAL AND REPORTING.

1.2.1. Licenses/Permits: The contractor shall posses the following valid licenses to perform this service under this contract IAW jurisdictional regulations as well as Japanese law. The contractor must not use sub-contractor to perform this service:

(a) General waste (Ippan Haikibutsu) for collection and transportation of the sludge issued by Higashi-Hiroshima City .

1.2.2. Receipt of Disposal Amount. The contractor shall provide documentation to include receipt of disposal amount issued by final disposal plant with the invoice to the GR.

1.2.3. Record Keeping. All records concerning the subject wastes must be maintained by the contractor for a minimum of five (5) years.

1.3. GENERAL INFORMATION

1.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The contractor shall also submit the name of the alternate(s) of the contract manager for his/her absence before performance start date. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He / She must be able to read and write English. The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

1.3.2. Contractor Employees. Personnel shall meet or exceed the following requirements:

1.3.2.1. Removal of Contractor Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor removes from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.3.2.2. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.3.2.3. U.S. Government or Master Labor Contract (MLC) Employees. The contractor shall not hire employees of the U. S. Government and /or MLC if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the department of the Army, either military or civilian, unless such person seeks and receives approval according to DODD 5500.7, Standards of Conduct.

1.3.2.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.3. Installation Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

1.3.4. List of Vehicles. The contractor shall submit a list of the vehicles to be used for this contract to the GR including license number, capacity and certificate of insurance for approval of entry to the U.S. Forces installation and / or to buildings.

1.3.5. Quality Control. The contractor shall develop and maintain a quality program to ensure subject services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.3.6. Quality Assurance. The government will periodically evaluate the contractor’s performance by appointing the GR to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance through intermittent on-site inspections.

1.3.7. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.8. Government Representative (GR). The Contractor shall coordinate all aspects of this project with the GR authorized/designated by the CO. The GR for this contract is Mr. Furomoto (DSN:315-256-2532 /email:yuji.furomoto@us.army.mil), Directorate of Public Works, USAG-J.

1.3.9. Security Requirements.

1.3.9.1. The contractor shall ensure each employee obtains required pass and identification items for access to Base. These items are issued by the Security Forces. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the CO within 24 hours of termination.

1.3.9.2. The contractor shall provide a complete roster of all personnel (includes contract manager and alternate contract manager) to CO no later than five (5) calendar days after award. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.10. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.3.11. Reports of Damages, Destruction, Injury, or Death.

1.3.11.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

1.3.11.2. The contractor shall submit these reports to the CO through the GR as follows: 1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile; and 2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.3.12. Environmental and Hazardous Material Handling. The contractor shall comply with municipal environmental laws, both of U.S.A. and Japan to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.13. Notification of Environmental Spills. The contractor shall immediately report spills or releases of hazardous materials to the CO and GR. The contractor shall be liable for containment and environmental clean up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current MSDS.

1.3.14. Hours of Operation. Kawakami Ammunition Depot will be available for performance of services each day between 0800 to 1645 hours, Monday thru Friday, except U.S. holidays.

1.3.15. U.S. Holidays. The following are the recognized US holidays for 2010:

U.S. Holidays

1st January New Year’s Day

18th January Martin Luther King Jr’s Birthday

15th February President’s Day

31st May Memorial Day

5th July* Independence Day (Observed)

6th September Labor Day

11th October Columbus Day

11th November Veterans Day

25th November Thanksgiving Day

24th December* Christmas Day (Observed)

31st December* New Year’s Day (Observed)

Other Designated Holidays

29, 30, & 31 December, 2010

1, 2, & 3 January, 2011

*If the holiday falls on a Saturday, the Friday preceding it will be observed/celebrated.

If the holiday falls on a Sunday, the Monday afterward will be observed/celebrated.

1.3.16. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. This provision is not applicable since no services are required during the crisis. CO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and SOW.

1.3.17. Contractor Manpower Reporting. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.3.18. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 15 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Utilities. Electricity (at existing outlet locations), hot and cold water as determined necessary to fulfill the needs of this contract will be furnished by the U.S. Government at no cost to the contractor.

SECTION 4

4. APPENDICES

A. Estimated Workload Data

B. Septic Tank Locations Map

Appendix A

ESTIMATED WORKLOAD DATA

3,000

3,000

1,230

1,230

1,850

1,850

1,400

1,400

1,790

1,790

2,010

3,000

Total

Average 28,290 liter/year

Appendix B

SEPTIC TANK LOCATIONS AT KAWAKAMI AMMUNITION DEPOT