PWS-rag -RFQ.doc

FA5209-08-T-0274

Attachment 1

FA5209-08-T-0274

Attachment 1

STATEMENT OF WORK

FOR

SHOP RAGS RENTAL AND LAUNDRY SERVICES

AT

YOKOTA AIR BASE, OWADA COMMUNICATION SITE, TOKOROZAWA TRANSMITTER SITE, JAPAN

5 Aug 2008

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform the rental and laundry services for shop rags at Yokota AB, Owada Communication sites and Tokorozawa Transmitter site in accordance with this PWS and the commercial practice. The total estimated annual workload of each shop is listed in Appendix A.

1.1 RAG.

1.1.1. The Contractor shall deliver clean rags in a set of 50 to the designated shops in accordance with Appendix A, Workload and Delivery Locations/Schedule.

1.1.2. The size of rags is more than 35 x 35 cm (13.8 x 13.8 inch) or 1,225 cm2 (1.32 ft2), and the weight is more than 34 g (1.2 oz). The rag shall contain cotton at least 85% and made of soft laid string.

1.1.3. The rags shall be appropriate to wipe grease, oil, cleaning solvent, other maintenance chemicals and metal particles, and WILL NOT be used for paint, ink, glue, vegetable/animal oils, or any corrosive chemicals that may damage the rags under discretion of the Contractor. Also, the rags WILL NOT be used for heavy metals, which exceed hazardous waste standards under Japan Environmental Governing Standard, Chap 6, Hazardous Waste.

1.1.4. Proper rags shall be provided for wiping metal particles. Users at each shop are responsible not to mix rags used for metal particles with the other used rags to prevent from metal contamination. The Contractor shall coordinate with the Government Representative (GR) for any method in order to sort the used rags for contamination prevention.

1.1.5. New rags shall be provided to Tokorozawa site in avoidance of damaging radio tuner coil insulation.

1.2 CONTAINERS.

1.2.1. The Contractor shall furnish metal containers for new/used rags dispensing and collection. A container shall have a lid and two separated areas for clean and used rags. The container lid shall be self-close. More than one container may be needed at a shop depend on the needs of each shop.

1.2.2. A label indicating the rag service’s instruction and caution shall be placed on each container in English and Japanese. The Contractor shall coordinate with GR for the label.

1.3. DELIVERY.

1.3.1. The Contractor shall deliver clean rags and collect used rags in every one, two, four, eight week(s) according to the schedule indicated in Appendix A. Normal work hour is 0730 thru 1615 hrs on Thursday for Yokota AB and Owada site and on Monday for Tokorozawa site, excluding U.S. and Japanese holidays. Recognized US legal holidays are listed below:

1 January

New Year’s Day.

3rd Monday of January

Martin Luther King, Jr.’s Birthday

3rd Monday of February

President’s Day

Last Monday of May

Memorial Day

4 July

Independence Day

1st Monday of September

Labor Day

2nd Monday of October

Columbus Day

11 November

Veterans Day

4th Thursday of November

Thanksgiving Day

25 December

Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday.

* Holidays falling on a Sunday will be observed on the following Monday.

1.3.2. If US and Japanese holidays fall on Thursday or Monday, the Contractor shall provide the service next day. If the Contractor could not perform the delivery service on Thursday or Monday, the Contractor shall notify alternate delivery date to GR in advance. In case of difficulty to access shops due to exercise or any other reasons, the Government will notify the Contractor in advance.

1.4. REQUIREMETN OF ENVIRONMENTAL STANDATD. The Contractor shall comply with Japanese standards for the treatment and handling of potentially hazardous wastes generated from cleaning the shop rags and disposal of worn out rags. The standards are listed below:

Japanese Sewerage Law and local Sewerage Ordinance for wastewater treatment

Japanese Waste Disposal and Public Cleansing Law for transporting, disposing or recycling waste oil and sludge from wastewater treatment, ash from incineration, etc.

Air Pollution Control Law for incinerating unuseful potentially hazardous shop rags, sludge from wastewater treatment, etc.

1.5. SUMITTALS.

1.5.1. Receipt/ Invoice. The Contractor shall submit a delivery receipt to each shop at each delivery and an invoice to GR every month.

1.5.2. License/Certification. The Contractor shall provide a copy of license/certifications or the sub-Contractor’s license/certifications necessary for the performance.

1.5.3. Sampling Results. The Contractor shall submit Wastewater and air emission sampling results at the Contractor’s plant to GR prior to contract award and annually thereafter. The sampling item and method shall follow Japanese governing standards. The Contractor shall allow GR to observe its or its sub-Contractor’s wastewater treatment and incinerating procedures to ensure compliance with Japanese governing standards after the contract is awarded.

1.6. FREE TRAIL. Upon request, the Contractor shall provide free trial for two weeks with requested rag amount to any shop, which is interested in joining this contract. The aim of this trial is to determine delivery interval and rag amount.

1.7. MISSING RAGS. The Contractor shall notify GR in writing when any missing rags are identified. The notice shall include name of shop (location), date of pick-up and number of missing rags. If GR determine missing rags are caused by defaults of Government personnel at each shop, the Government will pay for any rags that are lost or missing under this contract. Charge of one lost rag shall be 50 yen.

1.8. CHANGE OF DELIVERY CONDITION. The shop representative will notify GR when any changes in the number of rags and in delivery schedule are required. The number of rags at a shop could increase or decrease in accordance with mission requirement through coordination between GR and the Contractor. Substantial increase in quantities or delivery schedule in this contract will be implemented by a modification issued by the Contracting Officer (CO). The Contractor shall not make any changes without a written notice from the Government.

1.9. GENERAL INFORMATION

2.1. PROJCT MANAGER. The Contractor shall designate the Project Manager (PM), who shall be authorized and empowered to act fully on behalf of the Contractor on all matters to this contract, who shall serve as the main point of contract with the Government, and who shall conduct overall monument coordination with the Government.

2.1.1. The Contractor shall designate an Assistant Project Manager (APM) who shall be authorized to act on behalf of the Contractor in the absence of the PM.

2.1.2. The PM and APM must be able to read, write, speak and understand English, or provide translator.

2.2. CONTRACTOR EMPLOYEE. The Contractor shall not employ persons for work on this contract, if such employees are identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation.

2.2.1. The Contractor’s personnel shall present a neat appearance and be easily recognized as the Contractor employee.

2.2.2. The Contractor shall not employ any person who is an employee of the Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any individual who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to The Joint Ethics Regulation.

3. APPENDIX

A. Estimated Workload and Delivery Locations/Schedule B. Table 6-1, Chapter 6, Hazardous Waste, Japan Environmental Governing Standards (JEGS)