PWS for Refuse at Akizuki.doc

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 FPO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

FOR

REFUSE COLLECTION

AND DISPOSAL SERVICES

AT

AKIZUKI AMMUNITION DEPOT, JAPAN

AKIZUKI SUB FAC ENGR

27 Nov 2007 (FEWR No. DF-00002-8J) Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 9

SECTION 2 Reserved

SECTION 3 Government Furnished Property and/or Services

SECTION 4

Appendices Appendix A Designated Third Country List Appendix B Estimated Workload Data Appendix C Refuse Collection Points

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Akizuki Ammunition Depot, Japan. The contractor shall perform to the standards in the contract as well as all local (Etajima-city), GOJ, and Federal Regulations. Estimated workload factors are in Appendix B and refuse collection points are in Appendix C.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services.

1.1.1. ROUTE / SCHEDULE SUBMITTALS. The contractor shall make detailed coordination with Akizuki Sub Facility Engineer (ASFE), IMPC-JA-PW-AFE, to establish vehicle routes and refuse collection schedules. The contractor shall submit them to the Contracting Officer (CO) for approval ten (10) calendar days prior to the start of contract performance. The contractor shall collect all municipal waste in accordance with the instruction manuals published by Etajima-city. No changes are allowed to the schedule or haul route without CO approval.

General municipal waste collection shall be performed twice a week for Akizuki Ammunition Depot. Large refuse collection shall be performed every 5~6 months according to the direction from the Government.

1.1.2. INCLEMENT WEATHER SCHEDULE. The contractor shall perform required service under this contract during periods of inclement weather. In case of severe weather, the Government Representative (GR) may authorize exceptions. When exceptions are granted, the contractor shall make up all missed performance within 24 hours after the severe weather has terminated, unless the GR authorizes additional time.

1.1.3. EQUIPMENT. The contractor shall use standard refuse trucks designed for solid waste transport such as the rear-loading compactor trucks, etc. This requirement is to accommodate the Government’s loading procedure and assure containment during transport.

1.1.4. COLLECTION POINTS. Collection points for refuse are shown in Appendix C. The contractor shall position refuse containers for customer ease in depositing refuse. This may require repositioning of containers occasionally. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.5. CUBIC METER CAPACITY. Present capacity of containers and number of containers at each locations are listed in Appendix B. The Government will make small changes of each container’s capacity and/or number of containers to comply with changes of local city’s requirements such as segregation requirements, etc. These changes do not increase the overall total cubic meter capacity requirement of this contract. The Government may also reduce/increase the frequency of collections. The contractor shall comply with above changes at no additional cost to the Government.

1.1.6. COLLECTION AND SEGREGATION. The generated municipal waste will be roughly segregated into burnable waste, non-burnable waste by the containers and large refuse. The contractor shall perform detailed segregation, when any non-segregated (mixed) municipal waste is found under the refuse collection work. The contractor shall check and segregate municipal waste to burnable waste or non-burnable waste or large refuse as required by Etajima-city. The exclusive bags shall be furnished by the contractor. The contractor shall not collect any non-municipal waste under this contract. The contractor shall notify ASFE immediately (by phone) with the following information when the contractor finds any non-municipal waste at collection points. The commercial direct in-dial number of ASFE is 0823-23-1192.

· The name of waste material.

· The quantity, size and approximate weight of waste material.

· The location of the collection point.

1.1.7. MAINTAINING CONTAINERS AND COLLECTION AREAS. After servicing, the contractor shall return the containers to their original location, in an upright position, with the lids securely in place (closed). The contractor shall also be responsible for immediately cleaning up any spills, debris, etc., which may occur during the servicing of containers. Cleaning should include thoroughly washing containers with steam, soap or detergents and water on at least a semiannual basis off-base. The contractor shall furnish to the Government Representative (GR) the annual schedule for cleaning of refuse containers not later than (NLT) 5 days prior to contract start date. The contractor shall provide an annual cleaning schedule NLT 15 days prior to the end of the current contract year for the following contract year. The Government shall furnish 10 containers for replacement from building #420 in Akizuki Ammunition Depot to allow removal and cleaning at one time. The 10 containers for replacement need to cover all installations in Hiroshima area therefore the contractor shall coordinate with the other refuse collection contractors for the refuse containers cleaning service. The contractor shall provide transportation for the Government Furnished containers for replacement from building # 420 at Akizuki Ammunition Depot to the respective sites in Akizuki Ammunition Depot. All municipal waste on the ground within ten feet of the container, whether spilled by the contractor or placed there by base personnel, shall be picked up by the contractor during collection. The contractor is responsible for the cleanliness of the collection areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition.

1.2. OFF BASE DISPOSAL. The contractor shall transport and dispose of all collected municipal waste at an off-base disposal site approved by Etajima-city. (burnable waste: Eno Kouiki Relay Center, non-burnable waste: Eno Kouiki Kankyo Center) Disposal shall be performed in accordance with current local (Etajima-city), GOJ, federal regulations and laws, and Eno Large-region Administration Association’s instructions. The contractor shall be responsible for any permits or fees associated with the use of off-base disposal locations/facilities.

1.3. EQUIPMENT MAINTENANCE. The contractor shall furnish plastic bags and install them inside of the Government Furnished refuse containers in order to keep the refuse containers in a clean and sanitary condition. The contractor shall ensure all Government Furnished containers are maintained free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable and sanitary condition. They must remain easily accessible to customers. Trucks used for transport shall be maintained to ensure they are free of odor, dirt, debris, leaks and pests. The contractor shall keep all equipment, vehicles and/or tools in clean and sanitary condition during the contract period. Transport responsibilities are solely the contractor’s.

1.4. REPORTS AND RECORDS. The contractor shall provide a performance report detailing the total cubic meters of municipal waste collected and disposed of on a monthly basis. This monthly report shall be included to confirm that all collected and disposed of solid municipal waste has been treated in compliance with the local (Etajima-city) regulations and Japanese laws.

1.5. GENERAL INFORMATION.

1.5.1. QUALITY CONTROL. The contractor shall develop procedures for refuse collection and disposal services to maintain a quality program to ensure service requirements are performed in accordance with commonly accepted commercial practices and Japanese law/Local regulations. This document will be submitted to the GR for coordination and approval prior to services start date. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall be responsible for any unsatisfactory performance and shall take actions at the earliest possible date to correct any deficiencies noted.

1.5.2. QUALITY ASSURANCE. The GR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed and decrease or increase the number of quality inspections by the result of inspections. The Government will also receive and investigate complaints from various customers located on the installation. The Government will validate any complaints received. The CO will resolve any disagreements concerning the validity of a complaint.

1.5.3. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.4. GOVERNMENT REPRESENTATIVE (GR). The authorized GR for this contract is Mr. Kazuo Hikida, Engineer, ASFE, DPW, Tel: 0823-23-1192.

1.5.5. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The contractor shall provide telephone numbers of contract manager and alternate(s) to the GR. He/She must be able to read and write English. The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

(c) Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances. See Appendix A.

(e) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the U. S. Government and/or MLC (Master Labor Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

(f) MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.5.6. INSTALLATION BASE PASSES. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance, and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 http://www.apd.army.mil/USAPA_PUB_pubrange_P.asp for personnel pass requirements.

The contractors are also required to comply with U.A. Army Garrison Japan Regulation 190-13 https://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.5.7. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains required pass and identification items for access to the base. These items are issued by the Security Forces Pass and Registration Section, located in Building 100, Kure Pier6. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the CO within 24 hours of termination.

The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the CO or his duly designed representative. The contractor is responsible for reviewing EM 385-1-1 http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm , the US Army Corps of Engineers’ Safety and Health Requirements Manual. The confined space exists in this construction site.

1.5.8. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S. Government.

1.5.9. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the CO through the Directorate of Public Works (DPW) as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.5.10. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.5.11. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.5.12. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.5.13. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

1.5.15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during the crisis. The CO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.6.

LICENCE. The contractor must have the license for municipal waste collection and transportation certified by Etajima-city.

1.7. CONTRACTOR MANPOWER REPORTING (CMR).

“The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

NOTE: XML = Extensible Markup Language

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. REFUSE CONTAINERS. The Government will furnish refuse containers for burnable solid waste and non-burnable solid waste. The number of containers is listed in Appendix B and their locations are shown in Appendix C.

3.2. UTILITIES. The Government shall furnish available water, electricity and heat at existing outlets as may be required for the work to be performed under this contract, without cost to the contractor.

3.3 SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

Base Emergency Telephone 911

SECTION 4

APPENDICES

4. APPENDICES

4.1. APPENDIX A: Designated Third Country List

4.2. APPENDIX B: Estimated Workload Data

4.3. APPENDIX C: Refuse Collection Points

APPENDIX A

Designated Third Country List

Note : Citizens from these countries require prior approval from installation commander.

AFGHANISTAN LIBYA

ALABANIA MACEDONIA (FYROM)

ALGERIA MALAYSIA

AZERBAIJAN MOROCCO

BAHRAIN NICARAGUA

BANGLADESH NIGERIA

BOSNIA-HERZEGOVINA OMAN

CAMBODIA PAKISTAN

CHAD PEOPLE’S REPUBLIC OF CHINA

COLOMBIA PERU

CROATIA QATAR

CUBA RUSSIA

DJIBOUTI SAUDI ARABIA

EGYPT SERBIA/MONTENEGRO

ERITREA SOMALIA

ETHIOPIA SRI LANKA

GEORGIA SUDAN

INDIA SYRIA

INDONESIA TAIWAN

IRAN TAJIKISTAN

IRAQ TUNISIA

JORDAN TURKMENISTAN

KAZAKHSTAN UNITED ARAB EMIRATES

KOREA, NORTH UZBEKISTAN

KUWAIT VIETNAM

KYRGYZSTAN YEMEN

LAOS YUGOSLAVIA

LEBANON

HQ USFJINST 31-204 30 Jun 2003

Fig 4.4.1-2

Fig 4.4.1-3

Fig 4.4.2-2

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