Offeror Q A.doc

Yokota Medical Facilities Solicitation Questions/Comments

1. Para 1.1.3.1 and 1.1.3.2 – How can Functional Area I and II costs be derived? As part of bid price? No estimated workload data provided. Para 1.1.3.3.2 says submit requests, but this is a procedure used during contract implementation, not contract bidding.

A. Appendix A, Estimated Workload, A.1.1. Service Call/Work Request History shows quantitative data on the requirements and A.1.2. Example of Routine Maintenance and Repair Activities gives the offeror general idea o f what type of services need to be performed by Functional Area II.

2. Para 1.1.4.1 – Automated Maintenance and Repair Database for the DMLSS, is it up and running, ready to be provided to the Contractor?

A. Yes.

3. Para 1.1.4.11 – Are all the pubs an applicable documents listed in Appendix C available in the Technical Library?

A. Yes

4. Para 1.1.5.1.2.2.1 – (Should either the Contractor's or the Hospital's experience with any specific unit(s) indicate that additional work or shorter frequencies between preventive maintenance inspections are required, that experience should be the basis for a revised preventive maintenance requirement for the specific unit(s). The Preventive Maintenance plan should also be changed to reflect this revision. ) In the case of either a reduction or increase in the requirement, will the contract be amended to reflect the difference? No mention of that.

A. Changes to frequency will not be made during contract—PM is based on manufacturer recommendations. Government personnel may do inspections and if found that contractor is not meeting the required technical specs in accordance with guidelines would equate to additional PM work accomplished by the offeror (TSgt Bussie/16 Aug 08).

5. Para 1.1.5.1.5.2.1.3 – Is food service equipment and other equipment US or Japanese? Appendix E does not list manufacturers. Appendix E also indicates all equipment is in bldg 4145. What about the other buildings?

A. Food service equipment is mostly manufactured by US vendor, such as Hobart, Champion, ICE-o’matick and etc. Other buildings are also included in Appendix E.

6. Para 1.1.5.2.8.1 – Requires an EPA trained individual. Can this cost be included in the bid price?

A. Yes. However, the training cost is not subject to any adjustment, separate payment or reimbursement from CLIN X003. The Contractor may also employ EPA trained individual by subcontract if necessary.

7. Para 1.2.1 - (The Quality Control System shall encompass all tasks described herein and those contained in the Contractor's proposal as a substitute for Government inspection and testing before tender for acceptance.) What does this mean????

A. The contractor’s quality assurance systems shall enable the Government to rely on the contractor to accomplish all inspection and testing needed to ensure that supplies or services conform to the requirements of this contract, although the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

8. Phase-in/Phase-Out Procedures, Para 1.2.3.6.2, Para 1.2.3.6.2.2, and Para 1.2.3.6.2.2.1 – Are these paragraphs in the current contract?

A. Yes.

9. Para 1.2.11.15 – How is PMI lump sum price bid calculated? No estimated workload data provided.

A. Appendix E contains list of real property installed equipment and system with frequency of PMI and other technical data. An offeror shall include all costs for the services other than supplies, parts, or materials payable at net purchase cost from CLIN X003.

10. Can you also provide us with some concrete data and scope of work to be performed under the term “New Work”. We need to know such information so we can logically plan on how many extra personnel we will need to support this requirement…

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1.1.3.2.2. Selected New Work may also be performed under Functional Area II. New Work addresses non-recurring maintenance or repair actions, or a variety of incidental services or new needs that requires the technical expertise necessary to rectify or improve environment of hospital operations.

The Facility Manager or QAP will determine what New Work is to be performed by Functional Area II.

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1.2.11.9. NEW WORK: New work addresses new needs. It is not repair or repair by replacement. New work includes labor and materials necessary to perform a variety of operational projects not included in preventive maintenance.

A. “New Work” involves services to be provided with the existing structure, system or equipment of the composite medical facilities for the purposes other than repair, replacement or alteration of those properties. Some examples of the new work issued under the current contract are listed below, but is inclusive of Functional Area II, Routine Repair or Replacement. Therefore, the estimated work load or exact scope of work for the new work is not distinctively available:

Performance Period