SOW_Chemical - Boiler, Water, Sewage Plant.pdf

Attachment 1

RFP No. FA520520R0004

STATEMENT OF WORK

FOR

DELIVERY AND INJECTION

OF

WATER TREATMENT CHEMICALS

MISAWA AIR BASE, JAPAN

Prepared by the Base Civil Engineer

4 Dec 19

1. DESCRIPTION OF WORK. The contractor shall provide all management, tools, supplies, equipment, labor and transportation necessary to make delivery and injection of the water treatment chemicals to the location(s) designated by the government at Misawa AB, Japan, IAW this

Statement of Work (SOW).

1.2. ORDERING PROCEDURE. Individual delivery order(s) will be issued during the contract period, as need arises and funds become available. Under the delivery order, the Contracting Officer

(CO) place call(s) of the chemical(s), identifying delivery quantities, schedule, and place(s) during the period specified in the delivery order(s).

1.3. DELIVERY SCHEDULE. When the call is made, the contractor shall coordinate the schedule and the delivery and injection with the government representative(s). The contractor shall complete delivery and injection of the called item(s) not later than 2 calendar days (CD) from the date of call for emergency delivery, and 7 CD for regular delivery. Under the regular delivery, the

Government may request the delivery at a later date after 7 CD depending on the stock yard conditions but no later the completion date of the delivery order. Call(s) will be made from 0800 hours to 1700 hours, Monday thru Friday except for the U.S. legal holidays. The contractor shall complete delivery and injection as per the call during 0730 hours thru 1900 hours, Monday thru

Saturday except for the U.S. legal holidays.

1.4. ORDERING LIMITATION. The contractor shall track each and aggregate amount of calls made under individual delivery order. No delivery or injection shall be made if the aggregate amount exceeds in the total amount of individual delivery order or the call is made by the personnel who are not appointed/authorized by the CO. The contractor shall immediately report to the

Contracting Officer without delivery or injection if such call is received.

1.5. DELIVERY METHOD. The contractor shall make delivery and injection of the chemicals to the designated place(s) in a safe manner, in accordance with the commercial and industrial practices.

Available entry gate to Misawa AB for chemical delivery shall be checked in advance.

1.6. DELIVERY LOCATIONS. Delivery point(s) will be one or combination of the following buildings in Misawa Air Base, Japan.

a. Boiler Plants: (1) Central Boiler Plant, Bldg. 465

(2) South Boiler Plant, Bldg. 786

(3) West Boiler Plant, Bldg. 1337

(4) North Boiler Plant, Bldg. 1948

(5) East Boiler Plant, Bldg. 3322

(6) Security Hill Boiler Plant, Bldg 1536

b. Waste Water Treatment Plants: (1) Main Sewage Plant, Bldg. 1190

(2) North Water Plant, Bldg. 1950

(3) Security Hill Sewage Plant, Bldg. 1542

(4) Industrial Waste Plant, Bldg. 1386

c. Water Treatment Plants: (1) Main Water Plant, Bldg. 1360

(2) North Water Plant, Bldg. 1942

(3) Security Hill Water Plant, Bldg. 1541

(4) Swimming Pool, Bldg. 628

(5) Sand Basin, Bldg. Bldg 768

1.7. MATERIAL APPROVAL SUBMITTAL OF CHEMICALS. The contractor shall submit a copy of the Manufacturer’s Safety Data Sheet (MSDS) for each chemical with AF Form 3000, Material Approval Submittal to the CO for approval prior to initial delivery, unless the MSDS has been approved. None of unapproved or disapproved chemicals shall be delivered or injected.

1.8. TECHNICAL ADVISE. The government representatives may request the contractor’s technical advise in association with the chemicals and plant operations. Upon receipt of request, the contractor will be required to provide an advice in the technical aspects affiliating with the manufacturers as necessary.

1.9. LICENSE /CERTIFICATE. The contractor shall have all the licenses and certificates required for performance of work under the contract IAW all applicable laws of the Government of

Japan and local governments, and local laws where the contractor is registered. IAW the Poisonous and Deleterious Substances Control Law and Fire Defense Law, the contractor shall have the following personnel certified by the prefectural governor, at the office/branch making delivery or injection of the chemicals under the contract:

a. Certificate for responsible personnel handling poisonous and deleterious substances (Dokubutsu

Gekibutsu Toriatsukai Sekininsha); and

b. Certificate of dangerous object handler (Kikenbutsu Toriatsukaisha).

2. GENERAL INFORMATION

2.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the

Government shall be conducted in a manner consistent with commercial practice.

2.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to

Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security

Manager(s).

2.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa

AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

2.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

2.4 HOURS OF OPERATION

2.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0830-1630, except U.S. Federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

2.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

2.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

2.5.1 Lights shall be used only in areas where and when work is actually being performed.

2.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

2.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

2.5.4 Government telephones shall be used only for official government business.

2.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the

Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

2.7 ENVIRONMENTAL CONTROLS

2.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting

Officer pursuant to notice requirements and negotiate a modification to the contract.

2.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

2.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

2.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer

Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

2.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

2.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

2.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational

Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

2.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

2.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

2.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

2.9.6 Record and report promptly (within one hour) to the contracting officer or designated

Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

2.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

2.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

2.10 PUBLICATIONS

Compliance with all publications, regulations and operating instructions provided by the

Government is required when:

2.10.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

2.10.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

2.10.3 The contractor is required to acquire and work on the latest version of the publication.

2.11 CONTRACTOR PERSONNEL

2.11.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be able to read, write, speak, and understand English.

2.11.2 The contract manager/employee shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel to discuss problems. After normal duty hours the manager/Employee shall be available within four (4) hours.

2.11.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2.11.3.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

2.11.3.2 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics

Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

2.11.3.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military

Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2.12 JAPANESE ROAD LAWS

2.12.1 The contractor should have an international driver’s license and shall comply with Japanese

Road Laws while on US Military installations to specifically include: Article 43, The Road Law

(Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

2.12.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

2.12.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

2.12.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

2.13 REQUIRED INSURANCE by JAPANESE LAW

2.13.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2.13.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent

Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

2.13.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory

Insurance (JCI) requirements.

2.13.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the

Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.