Attachment_1_SoW.pdf

Attachment 1 – Statement of Work

STATEMENT OF WORK (SOW)

FOR

ASSET TRACKING INCURSION MANAGEMENT SYSTEM (ATIMS)

MISAWA AIR BASE, JAPAN

August 2019

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION 2

2 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3

3 GENERAL INFORMATION 3

4 APPENDICES 10

1. DESCRIPTION:

This contract is required by 35 CES to maintain visibility on assets utilized during snow removal operations and grounds maintenance, optimize asset operations, reduce redundant application of de-icing chemicals, and maintain accountability of operators conducting work in hazardous weather conditions.

1.1 BASIC REQUIREMENTS.

The contractor will provide all hardware equipment, software, installation, trouble shooting, and customer support for an Asset Tracking and Incursion Management System (ATIMS™) or equal and Runway Incursion Warning System (RIWS).

1.2 SPECIAL REQUIREMENTS.

All systems must comply with the following requirements:

System shall provide notification of potential hazards, such as impending incursions as defined.

Road/runway condition situational awareness is greatly improved through GIS/GPS visualization The system is fully configurable for roadway, airfield, and runway geometry System will provide historical playback functionality System will provide tailored reports The system allows for creation of various zones, including, but not limited to, construction and speed limit zones System provides a high resolution geo-referenced photo map image. Map provides tracking of vehicle locations throughout the entire route for easy tracking of locations that have already received snow removal services.

System can be configured to provide a networked solution across multiple snow removal vehicles.

System allows for the identification of each snow removal vehicle independently System must not interfere with the signal approval authorized

20 Each: ATIMS™ LITE mobile, all in one, audible and visual cue based device or equal.

“or equal” products must provide the following:

• Sound/Light bar (no moving map capability)

• In-built standard GPS unit (10x per second up to 3m accuracy)

• Protective housing box

• LTE/Wi-Fi internal modem and antenna

• Wiring and mounting hardware kits

• Vehicle software

Overall, these units shall provide audible and visual cues regarding vehicle position, speed, heading as it relates to user defined zones such as runway safety areas, hold lines, apron areas and or hotspots as identified by management.

1 each: ATIMS™ supervisor mobile workstation/software “or equal”

“or equal” products must provide the following:

• User friendly tablet with keyboard and touchscreen/moving map capability

• Internal standard GPS (10 per second, up to 3 m accuracy)

• LTE/Wi-Fi internal modem and external antennae

• RAM mount and docking station

• Power supply and battery saver shutdown timer

• Wiring and mounting hardware kit

• Appropriate mobile desktop software

1 Each: Desktop Workstation

Desktop loaded with Airport IT software (one-time software purchase – 1 concurrent license)

Provides ability to set zones, rules, user privileges etc. track real-time vehicle movement and, query historical data (i.e. show me all vehicle incursion reports YTD)

Customer Support:

Provide project management approach and included ongoing support for solutions (24/7/365) during warranty period and extended warranty period (if purchased)

1 Each: Extended warranty option (to be funded at the discretion on the Government)

Contractor shall provide an extended warranty policy for 5 years. This warranty will be included in the contract as an option, and will be at the discretion of the Government to exercise the purchase of this warranty at the end of the standard warranty period.

Upon initial deployment of the system and in cases where a solution to an issue is required, the contractor shall provide proactive clarity and oversight for all projects including weekly reports, telecom meetings, and program management until all issues have been resolved or as required by 35

CES

Future Upgrade Capability:

The system provided shall allow for future upgrades to allow for additional services to include:

Ice accumulation data De-icing chemical volume tracking

The primary purpose is to allow for additional services in the future if the software capabilities of the company expands. i.e. equipment should be able to handle additional upgrades. Allows for expansion and or alteration of deployment with no hidden/unnecessary fees

1.2.3 INSTALLATION TIMELINES

1.2.3.1. EQUIPMENT.

1.2.3.2 MOBILIZATION.

The contractor must mobilize all personnel required for the installation of this requirement upon coordination with the Contracting Officer and 35 CES POC.

1.2.3.3 INSTALLATION.

The contractor is required to initiate coordination of installation with the Contracting Officer and the 35 CES POC within 10 days of award. Upon completion of the install, the contractor must remain in place and accessible while the first 72-hour testing period is conducted. The contractor shall provide one-year comprehensive warranty on hardware and software, as well as one-year technical support.

Ongoing support and upgrades after the first year may be purchased at the discretion of the Government per the extended warranty Contract Line Item Number (CLIN).

1.3. MANUAL. The Contractor shall provide user manuals and reach back center information prior to Final Inspection. The Contractor shall provide all the approved material catalog cuts and maintenance manuals in binders for the Government.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

No Government Furnished Property will be provided.

3. GENERAL INFORMATION

3.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

3.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

3.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

3.4 HOURS OF OPERATION

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0730-1630, except federal holidays and PACAF Family days. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government. Work schedule will be discussed upon initial coordination to discuss all federal holidays and PACAF authorized family days prior to contractor starting the work on Misawa AB.

3.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

3.5.1 Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones shall be used only for official government business.

3.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel shall not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

3.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.10 TRAINING Refer to Appendix E.

3.11 CONTRACTOR PERSONNEL

3.11.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the installation. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be able to read, write, speak, and understand English.

3.11.2 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.11.2.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.11.2.2 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

3.12 JAPANESE ROAD LAWS

3.12.1 The contractor should have an international drivers license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.12.2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.12.3. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.12.4. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.13 REQUIRED INSURANCE by JAPANESE LAW

3.13.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.13.2. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.13.3 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.13.4 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. APPENDICES

A. Acronyms & Abbreviations List B. Estimated Workload Data C. Maps and/or Site Plans D. Publications/Forms

APPENDIX A

Acronyms & Abbreviations List

Acronym & Abbreviation

Definition

AF Air Force AB Air Base CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer Representative DEPT Department GIS Global Position System

GPS

GR Government Representative JCI Japanese Compulsory Insurance JEGS Japan Environmental Governing Standards IDS Intrusion Detection System OSHA Occupational Safety and Health Act PACAF Pacific Air Force POC Person of Contact RIWS Runway Incursion Warning System SOW Statement of Work USAF United States Air Force SOW Statement of Work USAF United States Air Force YTD Year to Date

APPENDIX B

Site Plans

Desktop System: Bldg 910

APPENDIX D

Publications/Forms

USFJ instructions are available at:

www.usfj.mil under the USFJ Portal.

Publications Name USFJ 64-102 United States Official Contractors and Their Employees, 01 Jul