RFQ_FA5205-16-Q-B041_Amend_0004_Extension.pdf

RFQ No: FA5205-16-Q-B041-0002

Ecumenical Youth Outreach Ministry

35th Contracting Squadron

Bldg. 656, Misawa Air Base, Japan

Unit 5201, APO AP 96319-5201

REQUEST FOR QUOTE (RFQ)

No. FA5205-16-Q-B041 Amendment 0002

8 Sep 16

This amendment is issued to extend the RFQ closing date to 20 Sep 16 @ 15:00 (JST).

Notice to Quoter: This is a REQUEST FOR QUOTATION (NOT A PURCHASE ORDER). The

Government reserves the right to make award to the vendor whose offer conforming to this RFQ represents the overall “Best Value” in terms of price and technical capability. Award will be made to single offeror. Incomplete quotes will be considered nonresponsive. Please respond to this RFQ by providing the following information, not later than the RFQ closing date/time specified below. Offerors may use another format for submission of quotes. However, all quotes must contain the minimum information required.

POC: Michiko Yoshizawa

Phone: 0176-77-3895 / Fax: 0176-52-4793

E-mail: Michiko.Yoshizawa.jp@us.af.mil

Offeror Name:

POC (Name and Title):

Email:

Address:

Phone No.:

Item

No.

Description of Service Units

Unit of

Issue Unit Price Total Amount

Ecumenical Youth Outreach Ministry Coord.

12 Months See attached PWS

Base Year: 24 Sep 2016 – 23 Sep 2017

Ecumenical Youth Outreach Ministry Coord.

12 Months Option Year 1: 24 Sep 2017 – 23 Sep 2018

Ecumenical Youth Outreach Ministry Coord.

12 Months Option Year 2: 24 Sep 2018 – 23 Sep 2019

Aggregate Amount:

* Prompt payment discount terms, if other than NET 30: _______________

(N)CAGE Code: _____________ DUNS#: ________________

System for Award Management (SAM) registration valid until: ________________

RFQ Closing:

20 Sep 16 @ 15:00 (JST)

*In order to do business with the Government above the micro-purchase threshold ($3,500.00), vendors are required to be registered in the SAM database. Lack of registration in the SAM database will cause a vendor to be considered ineligible for a contract award. The contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete. Registration and confirmation of SAM status can be accomplished at http://www.sam.gov/.

INSTRUCTIONS TO OFFERORS:

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein.

(a) Complete page 1/10 of this RFQ for the offeror information and the price.

(b) Prepare a resume and a copy of PCS orders (if applicable) to demonstrate qualification requirements per paragraph 1.10. of the PWS.

(c) Submit above items to below POC by 16 Sep 16 @ 15:00 local time by Email.

Lt Geoffrey Bender/Contracting Officer Email: geoffrey.bender.1@us.af.mil

Ms. Michiko Yoshizawa/Buyer E-mail: michiko.yoshizawa.jp@us.af.mil

DSN: 226-3895 / Comm: 0176-77-3895

(End of Instrucions to Offerors)

Clauses incorporated by full text:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

Technical Acceptability and Price

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

http://www.sam.gov/ mailto:geoffrey.bender.1@us.af.mil

ADDENDA TO FAR 52.212-2

The following paragraphs are added.

(d) Award will be made to the Lowest Priced offer that meets the Technical Acceptability.

Technical Acceptability. The government will evaluate technical acceptability of each offer through a review of resume per paragraph 1.10. of the PWS, on a pass/fail basis and assign an Acceptable or

Unacceptable rating as described in Table 1 below.

Table 1. Technical Acceptable/Unacceptable Rating Definition

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation. Offer(s) with unacceptable rating are not eligible for award.

Price. The government will rank and evaluate and all quotes by total price including all option prices.

Offerors are reminded that evaluating the option prices does not obligate the government to exercise the

Options.

(End of Provision)

ADDENDA TO FAR 52.212-4

FAR 52.212-4 is tailored as follows:

Paragraph (k), Taxes, is changed to read “Exemption from Japanese customs duties and taxes. Resulting contract shall be exempt from customs duties and taxes of Japan, in accordance with article XI and XII of the status of Forces Agreement between Japan and the United States.

This is applicable to Japanese contractors only.

(End of Addenda)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi)

_X_ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter

67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause

52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor no later than thirty (30) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice: 2-in-1 (Service)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection: Destination, Acceptance: Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F68800

Issue By DoDAAC FA5205

Admin DoDAAC FA5205

Inspect By DoDAAC FA5205 / F3D0A1

Ship To Code FA5205 / F3D0A1

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) FA5205 / F3D0A1

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

david.day.10@us.af.mil stenya.mendoza@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

michiko.yoshizawa.jp@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the mailto:david.day.10@us.af.mil adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Air Force Installation Contracting Agency (AFICA)/KP Director

1940 Allbrook Drive, Building 1

Wright-Patterson AFB OH 45433

Phone: (937)257-5529

Fax: (937)656-0919

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary

(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security

Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and

35FW Form 54, Application for Vehicle Registration to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security

Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Clauses incorporated by reference:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984

52.232-18

52.232-33

Availability of Funds

Payment by Electronic Funds Transfer--System for Award Management

APR 1984

JUL 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DEC 2015

252.204-7012

252.204-7015

Safeguarding Covered Defense Information and Cyber Incident Reporting

Notice of Authorized Disclosure of Information for Litigation Support

DEC 2015

MAY 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

Attachments:

1. Performance-based Work Statement (PWS) dated 19 Jul 2016 http://farsite.hill.af.mil/