Amendment 0001 ERHS Back 40 Generator COMBO.pdf

Combined Synopsis/Request for Quote: FA5025-26-Q-A004 Amendment 0001 – 29 April 2026

CUI

ERHS Back 40 Caterpillar Generator (The quote shall remain valid until 30 September 2026)

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in RFO

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation FA5025-26-Q-A004 is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote.

2. Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. The North American Industry Classification System (NAICS) code is 335312 (Motor and Generator

Manufacturing). This requirement will be a total small business set aside. Small business size standards are applicable to this acquisition.

4. Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

5. For information regarding the service acceptor or point of acceptance, please refer to DFARS 252.232-7006

(incorporated by full text) in provisions and clauses attachment.

6. Brand Name. This is a brand name requirement; no equal item will be accepted.

7. Except for what’s listed within this Combined Synopsis/Solicitation, there are no other additional terms and conditions that the Contracting Officer has considered to be necessary for this acquisition and consistent with commercial practices.

8. This notice is a request for competitive quotations. Therefore, all quotations received prior to the RFQ close date will be considered. All yellow highlighted fields must be filled out.

9. Please respond to this RFQ by emailing response to: SrA Emily Rubino

E-mail: emily.rubino@us.af.mil no later than 11:00am, Chamorro Standard Time (JST), 13 May 2026.

Questions will be accepted until 4:00pm (ChST), 5 May 2026. Answers will be posted 8 May 2026. It is the vendor’s responsibility to monitor the SAM (https://sam.gov) system for amendments issued in reference to this requirement. Any potential amendments will be posted in the same fashion as the solicitation. All Contractors who provide goods/services to the DoD must be registered in the System for Award Management (SAM) Found at https://www.sam.gov/SAM/pages/public/index.jsf. Failure to comply with SAM registration will deem the Offeror ineligible for award. Please email SrA Emily Rubino with additional questions at the above noted email address.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 mailto:emily.rubino@us.af.mil https://sam.gov/

Please provide a quote for the line items listed below. Failure to quote on all CLINS and provide all required information will render the quote unacceptable and ineligible for award consideration in the absence of discussions.

ITEM DESCRIPTION QT Y Unit Unit Price Extended Amount

CATERPILLAR XQ570 Diesel Generator

It is the contractor’s responsibility to ensure all costs related to delivery and shipping are included in the total price. (Delivery & Shipping cost includes fees such as the following but is not limited to what is listed: any coordination for shipping to ports, sea or air transportation, delivery from Port to Andersen Air Base, customs and clearance fees, and indicating the item is Property of the US Government for shipping purposes).

Delivery Required: 45 days from Date of Award

EA

TOTAL PRICE

10. DELIVERY:

Offerors must provide an accurate, firm delivery date for the required items. The Government requires delivery no later than the date specified in the offer. Timely delivery is essential to prevent operational impacts.

Delivery Required: 45 days from Date of Award

Delivery & Inspection:

FA5025

513 ERHS

North West Field Andersen Air Base, Guam

APO, AP 96543

11. Salient Characteristics

Qty. (1) 500kW XQ570 Caterpillar Generator Set Approximate Generator Dimensions: 282”L x 96”W x 150”H

General Information

Model: XQ570 Rating: 500kW/625kVA (Standby) 455kW/568kVA Voltage: 480/277VAC, 240/139VAC, 208/120VAC (Adjustable) Engine: Diesel, 1800 RPM, ADEM A4 Electronic Engine Controller Certifications: EPA Tier 4, UL2200 Provided on Trailer

Only new equipment will be accepted. Used, refurbished, or remanufactured items will not be considered for award.

12. Please provide the following information:

FOB ESTIMATED

DELIVERY

DATE

PAYMENT TERMS WARRANTY

F.A.S. Vessel, Port of Shipment

COMPANY

NAME

ADDRESS UNIQUE ENTITY ID CAGE CODE

TAX ID NUMBER E-MAIL ADDRESS PHONE NUMBER POINT OF CONTACT

# Pieces Package Type (Example:

Box, Container, Create, Skid/Wood Pallet, etc.)

Dimensions Weight of Each Individual Piece

13. Please see below attachments list for further information.

Attachment 1 - Clauses and Provisions Attachment 2 - Brand Name Justification and Approval

14. CLAUSES AND PROVISIONS

The following DAFFARS provisions and clauses are applicable to this solicitation: It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at: https://www.acquisition.gov/content/regulations (For full text references, go to the link above).

See attached “Provisions and Clauses” document for FAR and DFARS clauses.

PROVISIONS/ CLAUSES INCORPORATED BY FULL TEXT (FT)

5352.201-9101 OMBUDSMAN PACAF (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUL 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

https://www.acquisition.gov/content/regulations

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO THE DEPARTMENT OF THE AIR FORCE

INSTALLATIONS (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

ALMAZAN, MARTIN A SrA USAF PACAF 18 CONS/PKB Good job on recognizing this clause and its necessity here

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)