Attch 1 - Performance Work Statement (6.17.20).pdf

PERFORMANCE WORK STATEMENT

FOR

COMPRESSOR PREVENTIVE MAINTENANCE

AND ASSOCIATED ANCILLARY EQUIPMENT

AND REPAIR SERVICES

(HIGH and LOW PRESSURE)

Eielson Air Force Base Eielson AFB, Alaska

Mar 20

PERFORMANCE WORK STATEMENT

1.0. Description of Services. The contractor shall provide all management, labor, material, parts, equipment, transportation, certifications, and tools necessary to maintain, service, calibrate, and repair breathing air and shop air compressors and associated ancillary equipment at Eielson AFB, AK to ensure the sustained mission capability. A list of the systems currently requiring maintenance and repair are located in Appendix A.

1.1. Basic Services

1.1.1. The contractor shall inspect, service, test, calibrate, and maintain the complete breathing air and shop air compressors and ancillary equipment in accordance with the most current editions of 29 CFR 1910 and 1926, and the manufacturer’s recommendations and service bulletins.

1.1.2. Services not included. Repair and parts necessitated by accident, fire, abuse, and/or misuse by government personnel, as determined by the Contracting Officer (CO). The contractor shall commence repair work only after notification from the contracting officer.

1.2. Maintenance and Inspection Program

1.2.1. A positive Preventive Maintenance and Inspection (PMI) program shall be implemented in accordance with the equipment manufacturer’s recommendations and Appendices B & C.

Inspections shall be coordinated with facility shop supervisors and the government Project Manager. Contractors Field Service Technician (FST) will be physically present, have proper test equipment, parts, and tools, and be ready to begin work.

1.2.2. All troubleshooting and or minor repairs that can be made at the time of the PMI shall be conducted at the time the problem was found. Minor repairs and /or adjustments would be defined as something requiring less than 90 minutes of labor and consumable items/parts. If the contractor doesn’t have the consumable items/parts or manpower to make repairs (includes diagnosis), no additional charges (labor, trip, and parts) shall be billed to the government for associated subsequent trips to repair that minor deficiency.

1.2.2.1. The Contractor at no additional cost to the government shall supply consumable items such as grease, minor parts and/or materials under $50.00, etc. as may be needed.

1.2.3. Billable “Repairs” are not to be initiated during a PMI Service. Present the project manager with a separate price quote for other than minor repairs as listed in paragraph 1.2.1.

This type of repair service shall be rescheduled at a later time. Exceptions are if the unit is nonfunctional during a PMI, in which case the CO must be notified of such before the repairs are initiated.

1.2.4. The contractor shall develop and submit all reports to the Government project manager, summarizing all maintenance performed. Type or hand written reports (legible) shall be submitted within 5 business days after inspections are completed. The reports shall identify maintenance tasks performed during inspections, and identify maintenance and repair discrepancies noted during the inspection that have not yet been repaired.

1.2.5. The CO/project manager shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available all operational and technical documentation which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the CO.

1.2.6. Contractor must have an established business and appropriate Alaska Registrar of Contractors Commercial License, with an office and full time staff. The staff includes “fully qualified" FST’s.

1.2.7. The contractor shall be fully staffed on the first day of work under the contract. Individuals who are performing the work must be experienced, fully qualified, speak and understand English, and a regular employee of the contractor; day laborers are not acceptable. "Fully Qualified" is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program on the type of equipment to be serviced and receive up to date bulletins on the newest methods of correctly maintaining Eielson AFB compressors. For field experience, employees must have as a minimum 2 years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and intervening repair maintenance of equipment listed in this contract.

1.2.8. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any Eielson AFB equipment.

1.2.9. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

1.2.10. Prior to commencement of work on this contract, the PM shall provide the KTR with a copy of the current calibration certification of all test equipment (if applicable), which is to be used by the Contractor on Eielson AFB equipment. This certification shall also be provided on a periodic basis when requested by the project manager or CO. Test equipment calibration shall be traceable to a national standard.

1.2.11. Inspection, maintenance and/ or repair to compressors added to, or deleted from, the itemized list contained in this PWS during the life of the contract shall be negotiated through the CO and authorized through a contract modification for any applicable additional or deleted service.

1.3. Intervening Repairs

1.3.1. Will be on an as required basis, with response time not to exceed 8 hours during normal operations, (Monday-Friday 7:00AM- 4:00 PM), excluding weekends and federal holidays (e.g., since an 8-hour response time is required, and the operating hours are 7:00 a.m. to 4:00 p.m., then a call to the maintenance contractor at 2:00 p.m. would require a physical response from the maintenance contractor no later than 1:00 p.m. the following workday). FST will be physically present, have proper test equipment, parts, and tools, and be ready to begin work within the time specified above.

1.3.2. Contractor shall have a point of contact available during Eielson AFB normal business operations with an initial call back response time not to exceed 1 hour after government notification of a repair call. Repair calls shall only be accepted by the contractor from authorized individuals (the CO or COR).

1.3.3. When the service is completed, the FST shall document services rendered on a legible service report and submit it to the COR. If the COR is unavailable, a signed authorized copy of the service report will be sent to the CO.

1.3.4. Labor rates for services start/stop when the FST arrives to/leaves the job site.

1.4. Replacement Parts

1.4.1. Parts Reimbursement. Contractor shall be reimbursed for parts and materials purchased to complete repair work for repair service calls at market prices as established by suppliers paid invoices. The Contractor will provide by e-mail, a cost proposal to complete the entire call including all parts and labor and trip within two (2) workdays after initial service call. Upon government approval, the Contractor will commence repair work. When equipment rental has been approved in advance by the project manager, Contractor shall be reimbursed for rental of equipment necessary to perform work at market prices as established by supplier paid invoices, with an allowable mark up by the Contractor not to exceed 10%. The Contractor will submit original receipts and supporting documents to the project manager prior to reimbursement.

Applicable shipping or freight fee is to be included for parts ordered for all service calls.

Suppliers paid invoices shall be submitted to the CO/project manager prior to electronic invoice submission for payment. Failure to furnish suppliers paid invoices may result in non-payment on invoice.

1.4.3. Only new parts or parts of equal quality that are specified by the equipment manufacturer will be used in affecting repairs and PMI’s.

1.4.4. Warranty. All work performed shall be covered by a contractor warranty. All parts replaced shall carry manufacturer’s warranty.

1.5. Trip charges

1.5.1. A trip charge is defined as the cost of transportation from the contractor’s place of business to Eielson AFB and return. Trip charges shall be for service calls only (cost is included in PMI cost). Contractor shall not charge for additional labor time during travel.

1.5.2. If an additional service call placed by the CO/project manager pushes the contractors scheduled work into an additional day, an additional trip charge is authorized. Contractor will make determination at time of call, whether the schedule permits the additional call at no cost.

1.6. Replacement or Overhaul of Air Compressor Systems

1.6.1. Air compressor units that have reached obsolescence or are in need of an overhaul shall be evaluated by the Contractor and present a written price quote to the project manager. Units replaced shall be new and require pre-approval from the CO. Air compressor unit is defined as the compressor, the motor, and any industry standard ancillary component. If only a part of the unit needs replacing, such as the compressor or the motor only, these items may be rebuilt.

Dependant on budgets and priority needs, the government may or may not approve the work.

1.6.2. The government reserves the right to utilize its own sources for purchasing of new units, either as a complete air compressor, or the compressor only, or the motor. If the government exercises this right, the Contractor shall be given the opportunity to install the new unit or the individual components as time and materials.

2.0 SERVICE SUMMARY (SS The contract service requirements are summarized in performance objective that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of contract performance and the expected method of government surveillance and confirmation of services provided. The thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed to identify normal phase-in problems.

Performance Objective PWS Para

Performance Threshold

Full and Quarterly Preventive Maintenance. Maintenance and repairs are made IAW manufacturer’s current recommendations and specifications. Perform PMI within the specified time.

1.2 Preventive maintenance is

performed within the specified time 100% of the time.

Intervening Repairs. Response time not to exceed 8 hours during normal operations, (Monday-Friday 7:00AM- 4:00 PM), excluding weekends and federal holidays

1.3 Response of service calls

are timely 100% of the time.

Parts Reimbursement. Estimated cost proposals received within 2 workdays for service calls including parts and labor.

1.4 All cost proposals are

timely 100% of the time

2.1. Quality Control. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel. The government may inspect and examine equipment without notice. CORs may increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality assurance inspections or because of repeated customer complaints.

Likewise, CORs may decrease the number of quality assurance inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

2.3. Surveillance Methods

2.3.1. 100% Surveillances. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

2.3.1.1. Receiving two or more unsatisfactory 100% surveillances within a 12 month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 100% surveillances during the contract period shall constitute a negative trend and the CO may take any appropriate action in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.2. Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the schedule provided to the Contractor by the COR. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. The PMI schedule or modified version thereof shall be used for COR scheduled inspections and results documented. Inspections will be done to random locations but not all locations will be inspected during the contract performance period.

2.3.3. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR.

2.3.4. Failing to meet the performance measure as outlined in the SDS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

2.3.5. Failing to meet the performance measure as outlined in the SDS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the KTR, CO, and COR. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. Periodic Progress Meetings. As a minimum, the CO, project manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.1. The minutes of these meetings will be recorded/signed by the CO, and given to the contractor within 30 days. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution. The minutes will become a part of the contract file. Any and all discussions with the KTR about performance needs will be documented (who, what, when, where, discussion and results) and used to support the CPAR.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Utilities. The government will furnish utilities to include telephone, electricity, and water. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.2. Refuse Collection. The Contractor shall provide bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS.

3.3. Police and Fire Protection and Medical Care. The government will provide police and fire protection. In the event of an emergency (life or limb), Eielson Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

3.4. Damages to Government buildings, equipment, are addressed in clause 52.237-2 “Protection of Government Buildings, Equipment, and Vegetation.”

4.0. Environmental and hazardous Materials Handling

3.1. The CO shall approve all hazardous materials brought on-site by the contractor prior to use.

The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically at:

http://static.e-publishing.af.mil/production/1/af_a4_7/form/af3952/af3952.xfdl

4.1.1. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.1.2. The Contractor shall furnish an AF Form 3952 or equivalent electronic worksheet to the Base HAZMAT office (HAZMO), through the CO, for anticipated quantities, application of use, and method of disposal for all materials to be used under this PWS. The listing shall include, but not be limited to, lubricants, spray cleaning solvents, and any known hazardous materials.

4.2. The Contractor's attention is directed to Hazardous Chemical Reporting (40 C.F.R. Part 370), Toxic Chemical Release Reporting: Community Right to Know (40 C.F.R. Part 372), which includes the following: Chemicals with special characteristics which in the opinion of the manufacturer can cause harm to people, plants, or animals when released by spilling, leaking, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping or disposing into the environment (including the abandonment or discarding of barrels, containers, and other receptacles).

4.3. Safety Data Sheets: The Contractor shall submit a copy to the CO or project manager of all hazardous safety data sheets (SDS) describing the hazards of any chemical used in the performance of this contract. This file shall be made available for review immediately upon request. The Contractor shall request from his supplier a SDS for each new material ordered.

These sheets will then be placed in the hazardous material data sheet file. This is in addition to the requirements of FAR clause 52.223-3, Hazardous Material Identification and Material Safety Data.

4.4. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.1. For any spills caused by or resulting from the Contractor's action or inaction, the Contractor shall provide all necessary manpower, equipment and material to implement all spill response, containment, cleanup and reports required by Federal, State, and local laws, regulations and standards. The Contractor shall be responsible for any damage resulting from Contractor caused spills. The Contractor shall report any spills to the CO immediately.

4.5. Material disposal: The contractor shall dispose of hazardous waste at an off base location in accordance with applicable federal, state, and local pollution laws and regulations.

5.0. General Information

5.1. Permits, Licenses, and Certifications. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

5.2. Hours of Operation. Perform maintenance services during normal duty hours which are 7:00AM - 4:00PM, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO

5.3. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.4. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

6.0. Security requirements

6.1. The Contractor shall promptly deliver to the CO a list of all employees and their social security numbers for all of the Contractor’s personnel requiring entry to Eielson AFB. The Contractor shall assure the Pass and Identification items required for contract performance access to Eielson AFB are obtained for Contractor’s personnel and non-government-owned vehicles necessary to complete the work of this contract. The Pass and Identification Section of the 354th Security Forces Squadron will provide base entry authorizations/passes to each Contractor principal and/or employee with proper credentials. In addition, Contractor principal(s) and/or personnel desiring to operate a privately owned or company owned vehicle on Eielson AFB, must comply with all base registration requirements. Entry authorizations and vehicle registrations must be maintained current and renewed as required by the Pass and Identification Section of the 354th Security Forces Squadron. The Contractor’s commercial vehicle(s) shall have the company name or logo, and address showing on the driver’s side of the vehicle, either painted or by use of a magnetic rubber mat sign, for ease of identification. The Contractor is cautioned that speed limits, seat belt regulations, parking regulations and traffic regulatory signage regulations are strictly enforced. Cell phone use other than hands-free operation is not authorized while driving on Eielson AFB, AK

6.2. Security Requirements. The contractor shall comply with Security and base access requirements as contained in FAR clause 5352.242-9000 “Contractor Access to Air Force Installations.”

7. APPENDICES.

A. Estimated Workload Data

B. Annual Schedules

C. Major/ Minor PM & Carbon Monoxide Monitor Tasks

APPENDIX A

BUILDING 1209 (F-16 AGE) EQUIPMENT

2- Quincy QR-25 Series Model 390 S/N 6052093 & 6086426

BUILDING 1232 EQUIPMENT

1- Ingersoll Rand - 2340 SN: 5002533

BUILDING 1335 EQUIPMENT

1 - Ingersoll Rand – R55N-X-TAS S/N: Unknown

BUILDING 1336 EQUIPMENT

1 – Ingersoll Rand – 2545; S/N: 997392

BUILDING 1338 EQUIPMENT

1 - Ingersoll Rand – R90N-W S/N: Unknown

BUILDING 1340 (WLT) EQUIPMENT

1 - Ingersoll Rand – RS22ie S/N: Unknown 1 - Ingersoll Rand – D180IN S/N: Unknown

BUILDING 1341 EQUIPMENT

1 – Kobalt – 0332041; S/N: 5212014 1 – Ingersoll Rand – 7100E15-V; S/N: CBV509722 1 – Coleman – VP0502010.01; S/N: U1240163

BUILDING 1342 (F-35 AGE) EQUIPMENT

1 – Ingersoll Rand – 2000 E 25; S/N: NAR10250959

BUILDING 1344 EQUIPMENT

1 – Rogers Machine Co – S/N: 257632

BUILDING 1346 EQUIPMENT

1 – Ingersoll Rand – 2-242D3; S/N: 30T 579433

BUILDING 1348 (ASM) EQUIPMENT

1 - Blaster- Aerospace Facilities Group/Model GEN-3 /Part # BC-10 S/N: 1241 1 - Walk in Blaster- Pauli Systems/Model RAM 11 S/N: 001028 2 - Air Compressors - Sullivan Palatek S/N: 07711-203

1 - Breathing air Tower- Model #25BD10WTR45 S/N: 5614

1 - Breathing Air Pump #2- Model # 10WTR45A S/N: WTR-a 5618

1 - Drying Tower- Model # PHL 520 S/N: 1801 CH

BUILDING 1353 EQUIPMENT

1- Champion – HRA15-12 S/N: R40A08733

BUILDING 1358 EQUIPMENT

1- Ingersoll Rand – R45N-TAS S/N: Unknown

BUILDING 1361 (LOASM) EQUIPMENT

1- Ingersoll Rand – R45N-TAS S/N: Unknown

BUILDING 1362 EQUIPMENT

1 – Ingersoll Rand - R75-TAS; S/N: Unknown

BUILDING 1364 EQUIPMENT

1 – Ingersoll Rand – R90N-X110; S/N: Unknown

APPENDIX B

Basic Year October 2020 thru September 2021

1st Visit in December- Quarterly Service PM 2nd Visit in March- Full Service PM on all equipment 3rd Visit in June- Quarterly Service PM 4th Visit in September Quarterly Service PM CO monitor calibration Monthly

Option Year One October 2021 thru September 2022

2nd Visit in March- Full Service PM on all equipment 3rd Visit in June- Quarterly Service PM

Carbon Monoxide monitor calibration Monthly

Option Year Two October 2022 thru September 2023

2nd Visit in March- Full Service PM on all equipment 3rd Visit in June- Quarterly Service PM

Option Year Three October 2023 thru September 2024

2nd Visit in March- Full Service PM on all equipment 3rd Visit in June- Quarterly Service PM

Option Year Four October 2024 thru September 2025

2nd Visit in March- Full Service PM on all equipment 3rd Visit in June- Quarterly Service PM

APPENDIX C

FULL SERVICE PM PROCEDURES INCLUDE:

Labor, travel time, EPA charges, truck charges, and parts required for changing all routine maintenance items as recommended by the manufacture on:

Air compressors (lubricant, primary filters, solenoid valves, control filters, etc)

Air dryer (desiccant to be changes every 2 years) Carbon tower (carbon to be changed annually)

Catalyst chamber (catalyst to be changes annually) Mist eliminator (element to be changed every 5 years)

All air line filter elements (except Mist eliminator, see above item) Automatic drains System clean-up

Adjustments per manufacture specifications

QUARTERLY PM PROCEDURES INCLUDE:

Labor, travel time, EPA charges, truck charges, and parts required for changing all routine maintenance items as recommended by the manufacture on:

Air compressors (oil and filters) System clean-up

Adjustments per manufacture specifications

CARBON MONOXIDE MONITOR CALIBRATION:

Labor, travel time, EPA charges, truck charges, and required “span gas” for monitor calibration