Attach_3__SOW_19Apr18.pdf

Attachment 3 – SOW Architect-Engineering Services for Inspection Blair Lakes Tanks BL1 and BL2 3439858 API 653

STATEMENT OF WORK

SECTION 1

SPECIFIC A-E REQUIREMENTS FOR

3439858, API 653 IN-SERVICE INSPECTIONS OF BLAIR LAKES TANKS BL1 AND BL2

1.01. GENERAL:

A. The Architect-Engineer (A-E) shall perform the services as described in this Statement of Work.

B. The Air Force project manager for this project is Dave Wilson. Dave Wilson can be contacted in the

Eielson AFB Contract Engineering Flight office in bldg. 2258 (2310 Central Ave.), at 377-1736, or david.wilson.16@us.af.mil to discuss any questions concerning the project requirements.

C. The Eielson AFB liquid fuels maintenance foreman with whom the A-E shall coordinate details of the investigation site as well as many of the details of the work for this project is Dave Frey. Dave Frey can be contacted at 377-5917 or 377-2140, or david.frey.1@us.af.mil.

D. Besides the criteria listed in Section 2.04 this tank inspection effort shall conform to the requirements of the newest publications of the following:

American Petroleum Institute (API) Standard 653 Tank Inspection, Repair, Alteration, and

Reconstruction

API Standard 650 Welded Tanks for Oil Storage

American Society of Civil Engineers (ASCE) 7-05 Minimum Design Loads for Buildings and Other

Structures

Alaska Department of Environmental Conservation (ADEC) Regulation 18 AA 75 Oil and Other

Hazardous Substances Pollution Control

Unified Facilities Criteria (UFC) 3-460-01 Petroleum Fuel Facilities

UFC 03-460-03 Petroleum Fuels Systems Maintenance

Other pertinent industry standards

1.02. BACKGROUND: Blair Lakes Tank BL1 (facility # 00454) and Tank BL2 (facility # 00455) require API

653 In-Service Inspections (external inspections). Tank BL1 is a 125,000 gallon field erected vertical tank – it is

23 ft. high and has a diameter of 32 ft. Tank BL2 is a 125,000 gallon field erected vertical tank – it is 23 ft. high and has a diameter of 32 ft. Both tanks are located at the Blair Lakes Bombing Range facility which is about 45 miles SW of Eielson AFB, AK. Access to the Blair Lakes Bombing Range facility is limited to helicopter or small plane except every two years in the winter months when an ice bridge is built to allow vehicular traffic.

1.03. GENERAL SCOPE OF WORK : The work required under this contract includes API Standard 653 In-

Service (external) inspection of Blair Lakes tanks BL1 and BL2 by API Standard 653 certified tank inspector(s) as necessary to establish the tanks’ suitability for service and produce draft and final API Standard 653 In-Service

(external) inspection reports for those tanks.

1.04. TASKS:

mailto:david.frey.1@us.af.mil

SPECIFIC REQUIREMENTS FOR

3439858; API 653 IN-SERVICE INSPECTIONS OF BLAIR LAKES TANKS 1 AND 2

A. The work includes the following: attending a pre-inspection meeting via teleconference; coordination with the 354 Civil Engineer Squadron liquid fuels maintenance foreman, travel to and from the Blair Lakes

Bombing Range facility, performing the tank inspections, accomplishing an API 653 inspection out-briefing, writing the draft tank inspection reports, submitting the draft tank inspection reports for

Government review, attending a review meeting via teleconference, writing the final tank inspection reports, submitting the final tank inspection reports.

B. The work shall be divided into two tasks. The Contracting Officer will issue a Notice to Proceed for each task. The Government will neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has provided all of the listed

Contract Deliverable Items applicable to the task (except draft meeting minutes which may not yet be complete).

C. Pre-inspection and review meetings shall be scheduled by the Contracting Officer and be held by teleconference. They will be attended by the Government's project engineer, liquid fuels maintenance foreman, contracting representative, invited interested parties, and the A-E's necessary staff. Reviewers will submit written comments on the draft inspection reports. Comments will be provided to the A-E for response. The A-E may make a presentation at each meeting. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting

Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within three (3) working days following each meeting. (Note: The A-E shall set up the teleconference calls.)

D. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the

Contracting Officer at the same time. Approval from the Contracting Officer shall be obtained prior to the submission of contract deliverable items separately.

E. TASK I: Task I includes attending the Pre-Inspection Meeting via teleconference; submitting draft and final minutes of the meeting; coordination with the 354 CES liquid fuels maintenance foreman (for travel, logistics and site specific issues, etc.); making travel arrangements and traveling to the Blair Lakes

Bombing Range facility; performing API Standard 653 In-Service tank inspections on tanks BLR1 and

BLR2; emailing an API 653 inspection out-briefing; preparing and submitting the draft tank inspection reports (a separate report for each tank); attending a review meeting via teleconference; and submitting draft and final minutes of the review meeting.

1. Pre-Inspection Meeting: The A-E and Government representatives will meet (via teleconference) to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel. The A-E shall record the proceedings of the meeting, and submit a draft meeting minutes to the Contracting Officer within three (3) working days for approval.

2. Travel / Logistics: The A-E shall coordinate the timing of their inspection trip to Blair Lakes Bombing

Range facility with the Government to ensure there is room to accommodate them (due to overnight accommodations being limited the rooms might already be taken by other contractors or Government personnel). Depending on occupancy levels sleeping rooms may have to be shared.

a. The A-E shall plan and procure their own travel to the Blair Lakes Bombing Range facility. The

A-E shall accommodate room for one Government representative on the round trip from Fairbanks to the Blair Lakes facility. Note: Transportation for past inspection trips to the Blair Lakes facility during warm weather have been contracted (by the A-E) with local companies who operate small aircraft.

b. Historically the tank inspections have been executed as a two day trip. The A-E shall assume the

Government will provide ground transportation, sleeping accommodations (bunk beds, desk, wall locker and night stand, but does not include bed linens or pillows – A-E should bring their own bed linens or sleeping bag and pillow), bathroom / showers, full kitchen with cookware and dishes, drinking water, full laundry facilities with soap and two day-rooms - one with TV, and limited gym equipment at the Blair Lakes facility at no cost to the A-E. The A-E shall provide their own food for the trip (should bring enough food for an additional day in case of transportation delays).

Note: ALCOHOL AND PERSONAL WEAPONS ARE FORBIDDEN ON ANY OF EIELSON’S

RANGES.

c. The A-E shall bring the personal protective equipment (PPE) and any specialty tools needed to perform their job. There are some available, but call ahead to coordinate. The primary number at the Blair Lakes facility is (907) 377-3773.

3. Data Acquisition / Field Inspections: The A-E shall complete the necessary API Standard 653 in-service

(external) tank inspections for tanks BLR1 and BLR2.

a. The A-E shall email their inspection findings (typical API 653 out briefing) after their field survey completion. Email shall be sent to Contracting (354 CONS/PKA) with courtesy copy to David

Frey, 354 CES/CEOIU, david.frey.1@us.af.mil; David Wilson, 354 CES/CENMP, david.wilson.16@us.af.mil; and Todd Fitch, 354 CES/CEIEC, todd.fitch.1.ctr@us.af.mil.

4. Draft API Standard 653 Tank Inspection Reports: Evaluate all tank inspection findings in accordance with good engineering practices and principles of API Standard 653. Draft inspection reports (one per tank) shall include corrosion and settlement rates, UT testing results, mandatory repairs (if any), recommendations (maintenance, repair, etc.) and recommended inspection intervals. Inspection reports shall include AutoCAD drawings, photographs and a “Suitability for Service” certificate. The final reports shall be stamped by a professional engineer who is also API Standard 653 certified.

a. The A-E shall email the draft API 653 tank reports to Contracting (354 CONS/PKA) with courtesy copy to David Frey, 354 CES/CEOIU, david.frey.1@us.af.mil; David Wilson, 354

CES/CENMP, david.wilson.16@us.af.mil; and Todd Fitch, 354 CES/CEIEC, todd.fitch.1.ctr@us.af.mil.

5. Draft Inspection Reports Review Meeting: The meeting for discussing the inspection reports will be scheduled by the Contracting Officer following receipt of the Draft Inspection submittal, and will be held via teleconference. The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's necessary staff.

Reviewers will provide the A-E with written review comments regarding his report for his response and action. The A-E may make a presentation at the meeting. The A-E shall record the proceedings of the meeting and submit draft minutes to the Contracting Officer for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within three (3) working days following the meeting. (Note: The A-E shall set up the teleconference call-in system.)

6. Contract Deliverable Items: The following items are deliverable as part of Task I:

a. The Draft Pre-Inspection Meeting minutes shall be submitted to the Contracting Officer by email within three (3) working days after the Pre-Investigation meeting. Corrections to the meeting minutes may be required by the Government.

mailto:david.frey.1@us.af.mil mailto:david.wilson.16@us.af.mil mailto:todd.fitch.1.ctr@us.af.mil mailto:david.frey.1@us.af.mil mailto:david.wilson.16@us.af.mil mailto:todd.fitch.1.ctr@us.af.mil

b. The API 653 inspection out-briefing may be emailed (and it shall be discussed by teleconference).

c. The draft API 653 in-service inspection reports for tanks BLR1 and BLR2 (separate report for each tank) shall be emailed or AMRDEC’d to the Government. The draft reports shall be in .pdf format.

d. The draft API 653 inspection report review meeting minutes shall be submitted to the Contracting

Officer by email within three working days of the investigation review meeting. Corrections to the meeting minutes may be required by the Government.

E. TASK II: Task II includes producing the final tank inspection reports (a separate report on each tank that incorporates accepted / valid comments from the reviewers); and submitting the final tank inspection reports to the Contracting Officer.

1. Contract Deliverable Items: The following items are deliverable as part of Task II:

a. Three (3) hard copies of the stamped final inspection reports (one for each tank) shall be submitted to the Contracting Officer. The final inspection reports shall include all changes that were deemed appropriate during the review of the draft reports.

(1) The Final Inspection Reports shall be bound and shall be printed on double-sided 8-1/2 x 11 bond paper (except drawings shall be single sided, folded, 11x17). Drawings shall be bound with the report. All pages shall be numbered consecutively.

b. Five (5) digital copies of each stamped final report per tank (10 CDs total) on CD shall be submitted to the Contracting Officer.

(1) Provide the entire final inspection report in a single .pdf file (one file per report).

1.06. SCHEDULE

A. Pre-Inspection Meeting – within 7 calendar days after Date of Contract

B. Draft API 653 reports submitted to the Government – within 28 calendar days after receipt of Notice to

Proceed.

C. Draft API 653 Review Period – 14 calendar days after draft report is submitted.

D. Final API 653 report preparation - 14 calendar days after receipt of Notice to Proceed (shall be submitted prior to 30 Sep 2018)

END OF SECTION

SECTION 2

GENERAL A-E INVESTIGATION SERVICE REQUIREMENTS FOR

2.01 GENERAL SCOPE: The A-E shall perform professional engineering services, providing labor and materials to accomplish the work specified in this contract. The A-E shall be responsible for all travel arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include: API Standard 653 in-service tank inspection reports and other documents required under this contract to provide complete engineering investigation/inspection services for Eielson AFB, Alaska.

A. Refer to Section 1 of this Statement of Work for a detailed description of this specific project.

2.02 TYPE OF WORK: Work on the project may involve disciplines such as: A-E project management; structural, mechanical, electrical engineering; certified tank inspector / technician; drafting (AutoCAD); non-destructive examination (NDE) of tank components; and computer word processing.

2.03 ADMINISTRATION: The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract. No change shall be made in the terms and conditions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the performance of the A-E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to contractually bind the Government or modify the contract.

2.04 GENERAL CRITERIA: The Air Force requires investigation/inspection services that can be used to maintain and repair the subject tanks so they may remain within compliance and appropriate for the sub-arctic environment of interior Alaska. The investigation / inspection shall conform to the most recent issue of the following standards and publications. The following standards and standards of the agencies listed below are to be included in the requirements of the project.

A. EM 385-1-1 – Safety and Health Requirements Manual

B. Occupational Safety and Health Agency (OSHA)

C. Air Force Occupational Safety and Health Agency (AFOSHA)

D. 18 AAC

E. National Electric Code (NEC)

F. National Electrical Safety Code (NESC)

G. International Mechanical Code (IMC)

H. Uniform Mechanical Code (UMC)

I. Other applicable Air Force Engineering Technical Letters (AFETLs)

J. American Petroleum Institute (API) - Specifications and standards as applicable

K. American Society For Testing and Materials (ASTM) - Specifications and standards as applicable

L. American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

SECTION 2

GENERAL A-E INVESTIGATION SERVICE REQUIREMENTS FOR

M. Military Standard (MIL – STD) 130, Identification Marking of U.S. Military Property, Rev G, 1988

N. MIL – STD 161, Bulk Petroleum Products system Including Hydrocarbon Missile fuels, Rev F, Notice

O. Unified Facilities Criteria (UFC)

P. Underwriters Laboratories (UL) – All standards appropriate to project scope

Q. Engineering Technical Letters (ETLs)

R. Air Force Regulations, Technical Orders and Instructions

2.05 REFERENCES: All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization

Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The

Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The

A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson

AFB design guides are attached as appendices to this statement of work.

2.06 GOVERNMENT DOCUMENTATION: Because only the A-E can be expected to know exactly which record drawings will be useful for his investigation, the A-E should expect to spend some time in Eielson's Civil

Engineering drawing storage vault locating drawings he might need. The A-E should not expect Government personnel to perform a drawing search for him. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

2.07 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements of the inspection services of this project. See Section 1 of this Statement of Work.

B. Site Plan and Photos (attached to this statement of work).

C. The A-E’s inspection team will be supplied with sleeping quarters and bathroom/shower facilities.

http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

SECTION 3

ATACHMENTS FOR

1.0 Site Plan and Photos