DRAFT_PWS_Painting_Vehicle-Equip.pdf

DRAFT PWS

Vehicle and Equipment Painting Services

PERFORMANCE WORK STATEMENT

For

VEHICLE AND EQUIPMENT PAINTING SERVICES

AT

673D LOGISTICS READINESS SQUADRON (673 LRS)

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

2 January 2018

Table of Contents

1.0 SECTION I – DESCRIPTION OF SERVICES

1.1 General Overview Page 4

1.2 Mission/Location Page 4

1.3 Background Page 4

1.4 Scope Page 4

1.5 Inherently Governmental Functions Page 5

1.6 Basic Services Page 5

1.7 Project Policy Page 5

1.8 Delivery Schedule Page 6

2.0 SECTION II – SERVICE SUMMARY

2.1 Performance Evaluation Page 7

2.2 Service Summary (SS) Page 7

2.3 Quality Control (QC) Page 8

2.4 Quality Assurance (QA) Page 8

2.5 Surveillance Methods Page 8

3.0 SECTION III – GOVERNMENT FURNISHED SERVICES

3.1 Government Furnished Services Page 9

3.2 Government-Furnished Facilities/Real Property Page 9

3.3 Government Furnished Equipment Page 9

3.4 Government Furnished Materials Page 9

4.0 SECTION IV – GENERAL INFORMATION

4.1 Scheduling Concerns Page 10

4.2 Contract Performance Page 10

4.3 Emergency Operations/Mission Essential Personnel Page 11

4.4 Organizational Conflict of Interest Page 11

4.5 Contractor Access to Air Force Installations Page 11

4.6 Manpower Reporting Page 12

4.7 Quality Control Page 12

4.8 Miscellaneous Paragraphs Page 12

5.0 SECTION V – APPENDICES

APPENDIX 1 Definitions, Abbreviations, and Acronyms Page 15 APPENDIX 2 Applicable Publications and Forms Page 17 APPENDIX 3 Extended Vehicle & Equipment Inventory Listing Page 18

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General Overview. This is a non-personal services contract to provide painting of vehicles and equipment at Joint Base Elmendorf-Richardson (JBER).

1.1.1 Description of Services/Introduction. The Contractors shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform painting services of JBER vehicles and equipment as defined in this Performance Work Statement (PWS) except for those items specified in Section III. The Contractor shall perform to the standards as specified in the resultant contract and PWS. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all taskings under the contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Mission/Location. The mission of JBER is to train and equip its forces to deploy rapidly in support of combat operations and other operations worldwide and provide installation support for JBER. JBER is located in South Central Alaska and has contiguous boundaries with both the Municipality of Anchorage and Cook Inlet/Knik Arm. JBER is accessible via Ted Stevens International Airport located approximately 20 miles from the main gate on JBER. In addition, JBER is located near the Port of Anchorage, is accessible via the Alaska Railroad and may be reached via the Glenn Highway and Seward Highway.

1.2.1 Climate. JBER, Alaska is considered a sub-Arctic environment. Temperatures begin to fall in September with snow becoming more frequent in October. Winter conditions exist from October to April when streams and lakes are frozen. Temperatures steadily decrease into January when the highs are -10 to 20 degrees Fahrenheit and lows are near -20 degrees Fahrenheit with associated wind chills. The coldest weather is normally in January, when very cold days have high temperatures below zero. Cold days generally have clear skies and calm winds. Mild days do occur with temperatures in the 30s, but with mild weather comes the possibility of very strong winds with wind speeds up to 120 miles per hour. Most winter precipitation comes in the form of snow, but rain may occur and may cause icing issues. Annual snowfall averages vary from about 70 inches to about 90 inches. Freezing rain and ice fog is common. Daylight varies from about 19 hours in late June to six (6) hours in late December with 12 hours of daylight occurring in late September and late March.

1.3 Background. Services provided under this contract shall be performed in accordance with (IAW) Technical Order (TO) 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance with particular concern for Chapter 2.

1.4 Scope. The contractor shall perform corrosion control and painting services of JBER vehicles and equipment. The estimated quantities of work are listed in Appendix 3, Workload Data. The contractor shall provide and maintain a quality control program that shall assure all services conform to the standards and specifications in this PWS. The contractor shall perform all planning, coordination, surveillance and inspections of the activities necessary to ensure disciplined work performance and timely resources to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communications with Contracting Officer (CO) and the Contracting Officer Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract.

1.5 Inherently Governmental Functions. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.6 Basic Services. The contractor shall perform corrosion control and painting services on JBER vehicles and equipment (see Appendix 3, Workload Data—Extended Vehicle and Equipment Inventory).

1.6.1 The State of Alaska has granted 673 LRS/LGRV an annual permit to transport oversized vehicles/equipment over the Alaska within 2 miles from JBER’s Post Gate on Post Road and Whitney Road. The contractor will be responsible for pickup and delivery of all vehicles and equipment to and from the requiring activity (673 LRS/LGRV), if they are located outside of the two (2) mile corridor from JBER’s Post Road Gate and/or are not located on Post Road or Whitney Road. The contractor shall obtain all needed permits to transport oversized vehicles/equipment on the State of Alaska Highways/roadways. The contractor’s driver shall have a valid driver’s license for the class of vehicle being transported.

1.6.2 Prepare vehicle or equipment for painting to include sanding, scrapping, grinding, sandblasting or applying paint remover to ensure asset is rust free (see 1.6.4. for broom and blower head special instructions).

1.6.3 Contractor must have a painting booth/facility to accommodate the largest vehicle/equipment.

Vehicles or equipment shall be repainted to match existing color schemes. Paint thickness shall be 6-8 mils. Upon completion, vehicles or equipment shall have a glossy, polished appearance. Before government acceptance and delivery of finish product, an inspection will take place to identify notable defects such as paint drip, orange peel, or missed spots. Any discrepancies found shall be fixed before acceptance of vehicle/equipment.

1.6.4 Broom heads special instructions. On broom heads, the plastic sheets covering the top of the broom head and the plastic tips of the snow deflector will be masked off to prevent painting (by the contractor).

The broom cores, the large hoses coming from the left and right motors, the large group of hoses coming from the truck to the center of the broom head, the castor wheel brake disk, all hydraulic cylinder rams and all manufacture's data plates will also be masked off by the contractor upon receipt. The contractor will remove all stickers, reflective tape, or warning decals from the broom head prior to painting. Broom heads will be painted with a yellow urethane (Yellow #33) and will match current paint as close as possible. At no time will the broom heads be removed from the vehicle.

NOTE: The Contractor is required to contact the COR 24 hours in advance for inspection after all work has been completed.

1.6.5 Blower Heads special instructions On the blower heads, the plastic sheet and the rubber deflector along the front of the head will be masked off by the contractor to prevent paint from contacting surface.

All hydraulic cylinder rams, and the large hoses on the right hand side will also be masked off by the contractor prior to painting. Blower heads, ribbons and spokes will be painted with a black urethane (black gloss) and will match current paint as close as possible. The contractor will remove all stickers, reflective tape or warning decals from the blower head prior to painting. The contractor will be given five (5) days to paint a blower head. The only preparation that will be required is to pressure wash the blower heads to ensure they are clean before applying paint. At no time will the blower heads be removed from the vehicle.

NOTE: The Contractor is required to contact the COR 24 hours in advance for inspection after all work has been completed.

1.7 Project Policy. The contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

1.8 Delivery Schedule. The contractor will retrieve and deliver each vehicle and/or equipment, from and to the requiring activity (673 LRS/LGRV) if they are located outside of the two (2) mile corridor from JBER’s Post Road Gate and/or are not located on Post Road or Whitney Road (Pick-up address for vehicles is located at 8288 Gott Avenue, JBER. Pick up address for equipment (trailers) is located at 6211 Arctic Warrior Drive, JBER). Each task order shall be completed within 6 days of receipt of equipment. If more time is required the contractor shall request an extension in writing from the COR and courtesy copy the Contracting Officer. No contractor shall have more than 4 pieces of Government equipment in their possession at one time. However, the contractor may request additional pieces of equipment for preparation and painting in addition to the 4 piece minimum as long as time requirements are still met.

SECTION II

2.0 SERVICE SUMMARY

2.1 Performance Evaluation. The purpose of the Services Summary is to define performance evaluation.

The Performance Objective (column 1) describes what the Government will inspect. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT requirements are not met, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and forward these documents to the Contracting Officer for his determination if further action is necessary.

2.1.1 The Government will periodically evaluate the contractor’s performance throughout the life of the contract by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through inspections of the prep work, painted vehicles and equipment.

2.1.2 If the service does not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements (How/warranty?) at no increase in contract amount. When the defects in the service cannot be corrected by re-performance, the Government may:

2.1.2.1 By contract or otherwise, perform the services and charge to the contractor any cost incurred by the Government that is directly related to the performance of such service, or

2.1.2.2 Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; or

2.1.2.3 Reduce the contract price to reflect the reduced value of the services performed; or

2.1.2.4 Terminate the contract for default.

2.2 Service Summary (SS). The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The SS and the contractor’s Quality

Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. All inspections performed by the COR shall be rated “Acceptable or Unacceptable”. The results of the total number of inspections, accomplished during the month shall be assigned one of the following five tier ratings based on number of inspections passed versus completed.

For example, COR inspects 10 vehicles/pieces of equipment with the following results: 8 “acceptable” and 2 “unacceptable”. Divide the total “Acceptable” by the total inspections (8/10=0.80) 80% for a “Satisfactory” rating. This will be the monthly rating and should be reflected in the monthly QA reports and directly influence future past performance feedback.

Exceptional 95-100% Very Good 90-94.99% Satisfactory 80-89.99% Marginal 75-79.99% Unsatisfactory 0-74.99%

Performance Objective

PWS

Paragraph

Performance Threshold

Method of Surveillance

Remedy

SS-1 Painting Services:

Provide Painting Services IAW PWS

Section I, para 1.6

95% pass rate during QA/COR acceptance inspection

100% Inspection

Re-perform within 14 calendar days

SS-2 Corrosion Control:

Provide Corrosion Control Services

IAW PWS

Section I, para 1.6

95% during QA/COR acceptance and periodic inspection at the contractor facility

100% Inspection and periodic inspection

Re-perform within 14 calendar days

2.3 Quality Control (QC). The contractor shall develop and maintain a quality control program to ensure corrosion control and painting services are performed in accordance with commonly accepted commercial practices and services identified in this PWS and Technical Order (TO) 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance with particular concern for Chapter 2. The QC program shall be documented in a written Quality Control Plan (QCP). The program/plan shall identify a quality control inspector and telephone number with whom the Government can discuss quality issues. A written QCP shall be submitted to the Contracting Officer for review and feedback. The plan shall be submitted no later than 10 working days after contract award. Once reviewed and accepted, the QCP shall not be changed without prior review by the CO/COR. The contractor shall develop and implement procedures to identify and prevent defective service and non-performance. As a minimum, the contractor shall develop quality control procedures addressing the Performance Objectives identified in this Services Summary section. The QCP shall specifically address the contractor’s strategy to provide quality workmanship and continual process improvement for preventing and correcting deficiencies as required. The contractor shall ensure that the following issues are addressed in its QCP:

2.3.1 A description of the methods to be used for identifying and preventing defects in the quality of service performed. Records must document all inspections and corrective or preventive actions taken and be submitted to the COR via email (PDF) within 15 days of COR acceptance upon delivery. (Update throughout)

2.3.2 A description of how the records will be kept.

2.4 Quality Assurance (QA). The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The COR will inspect by inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the contractor.

2.4.1 Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period may result in a warning or letter of concern from the CO.

2.4.2 All remedies for service not meeting the thresholds in the service summary, above, will be in accordance with FAR clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance. In the event that the Contractor does not meet the performance threshold for the items in the services summary, the CO will use the following information to reduce the invoiced amount to reflect the reduced value of the services performed (in accordance with FAR 52.246-4).

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

2.5 Surveillance Methods. The contractor shall perform jobs IAW the SS which lists the service outputs and performance requirements of the listed outputs. Re-performance required by inadequate services shall be performed within 14 calendar days.

2.5.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillance will be conducted and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result will be recorded, and the contractor shall re-perform the service after notification by the COR within 14 calendar days.

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY OR SERVICES

3.1 Government Furnished Services. The Government will provide the following limited services:

emergency medical, security, and access to information.

3.1.1 Security Police and Fire Protection. Phone number for 673d Security Forces Squadron non-emergency 552-3421, Helping Hand JBER wide 552-4444, Fire Protection non-emergency 552-2801, Emergency dial 911. In the event of a medical emergency, base ambulance services can transport an injured employee to a local hospital is available on a cost reimbursement basis.

3.2 Government-Furnished Facilities/Real Property. The Government will not provide any facilities or real property for the performance of this contract.

3.3 Government Furnished Equipment. The Government will not provide any equipment for the performance of this contract.

3.4 Government Furnished Materials. The Government will provide the following information: access to relevant Government organizations, information and documentation, manuals, texts, briefs, and associated materials as required (e.g., Technical Orders (TO), Standard Operating Procedures and Policies, Government Publications).

SECTION IV

4.0 GENERAL INFORMATION

4.1 Scheduling Concerns.

4.1.1 Recognized Holidays

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.1.2. Hours of Operation. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.2 Contract Performance. All contractor personnel shall abide by all rules, regulations, and guidelines of JBER.

4.2.1 Contract Point of Contact (POC). The contractor shall provide a POC and alternate(s) who are knowledgeable about services and base operations. The contractor shall submit the name, business address, and telephone number of the POC and alternates to the CO two (2) business days after the contract start date. The list shall be kept current throughout the life of the contract; both the CO and COR must be notified of any changes within 24 hours of their occurrence. The contractor POC and alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract, shall be available within two (2) hours to meet in person on the installation with Government personnel designated by the CO to discuss problem areas, and shall be able to read, write, and speak English.

4.2.2 Contractor Employees. The contractor shall be responsible for the performance and conduct of contractor personnel at all times. All personnel shall be legally authorized to work in the United States and shall be able to read, write, and speak English. The contractor shall not employ any foreign citizen who is not lawfully employable in the United States. Personnel absences at any time shall not constitute an excuse for non-performance under this contract.

4.2.3 Alcohol/ Drug Use/Smoking. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. The contractor shall immediately remove any employee who is under the influence of alcohol or illegal drugs. Smoking shall be allowed in designated areas only.

Smokers shall follow all rules/procedures/guidelines of JBER.

4.2.4 Contractor Qualifications/Certifications. The contractor shall utilize employees possessing adequate training, skills, knowledge, and certifications to perform the requirements of this contract. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the contractor's expense. Certifications will be provided upon request of government. All work shall be performed by competent skilled technicians, experienced and qualified to work on the specific areas as listed in the Contract. The contractor shall provide at least a minimum number of journeyman level positions in each trade as needed to accomplish work performed in this contract. There shall be, at a minimum, one journeyman for each trade providing supervision and training. All work shall be performed by competent skilled technicians, experienced and qualified to work on the specific areas as listed in the Contract. The contractor shall ensure that all personnel who routinely handle Hazardous Materials (HAZMAT) or wastes have Hazardous Waste (HAZWASTE) Operator (HAZWOPER) spill response, awareness certification to the qualified technician level IAW the provisions of 40 CFR, Parts 260-266.

4.3 Emergency Operations/Mission Essential Personnel.

4.3.1. Continuation of Essential Contractor Services During Crisis. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237- 7023, “Continuation of Essential Contractor Services.”

4.4 Organizational Conflict of Interest. If the contractor discovers an organizational conflict of interest or potential conflict of interest as contemplated by FAR 9.5 before or after award, a prompt and full disclosure shall immediately be made in writing (before award if applicable) to the Contracting Officer.

This disclosure shall include a description of the action the contractor has taken or proposes to take in order to avoid or mitigate such conflicts.

4.5 Contractor Access to Air Force Installations.

4.5.1 The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

4.5.2 The Contractor shall submit a written request on company letterhead to the Contracting Officer listing the following: contract number, location of work site, start and stop dates, and names of employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Contracting Officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized Contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

4.5.3 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management.

Upon completion or termination of the contract or expiration of the identification passes, the prime Contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

4.6 Manpower Reporting. The contractor shall report ALL contractor labor hours required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. The contractor is required to report inputs for labor executed during the period of performance during each Government fiscal year (FY), which runs from 1 October through 30 September. While inputs may be reported at any time during the FY, all data for the FY shall be reported no later than 31 October of the following fiscal year.

4.7 Quality Control.

4.7.1 Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met;

however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

4.7.2 Contract Discrepancies. The Government will periodically evaluate the Contractor’s performance using the methods of surveillance listed in Section 2 – Service Summary of the PWS. Government personnel will record all surveillance observations. When an observation indicates defective performance, the Government representative conducting the surveillance will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. If the Contractor challenges the validity of any observation, and the Government representative and Contract Manager cannot come to an agreement, the complaint in question shall be forwarded to the Contracting Officer for resolution. The preferred method of dealing with any valid observation is re-performance, if possible, and at no additional cost to the Government. Repeat observations or an incident that violates safety or environmental regulations shall require the Government Representative to initiate a Corrective Action Report (CAR) through the Contracting Officer. The Contractor shall be given three (3) business days to respond to the CAR with either an explanation on why it disagrees with the CAR or with its concurrence with the CAR, any disciplinary action taken, and a mitigation plan to avoid repeat occurrences.

4.8 Miscellaneous Paragraphs.

4.8.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the PACAF FOIA Manager to ensure proper processing and compliance with the Act.

4.8.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

4.8.4 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

4.8.5 Safety Concerns. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The POC shall ensure that contractor personnel comply with specific safety requirements in AFOSH standards and Air Force technical orders when non-compliance would clearly present the potential to harm or damage Government resources.

4.8.6 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the Contracting Officer in the event of being suspended, debarred or declared ineligible by the Air Force or any other Federal Department or agency, or upon receipt of a notice of proposed debarment from the Air Force or another DoD Agency, during the performance of this contract.

4.8.7 Official Correspondence. The Government identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

SECTION V

5.0 APPENDICES & EXHIBITS

The Government will make all publications, forms, references and report formats listed available.

Publications can be accessed online at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor after notice of change from the COR, shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the Contracting Officer a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions—Commercial Items clause.

Failure of the contractor to submit a price proposal within 15 calendar days from the date of receipt of any change shall entitle the Government to performance in accordance with such change, at no increase in contract price.

APPENDIX 1

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

DEFINITIONS & ABBREVIATIONS:

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer Representative (COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the contractor's use by the Government.

Major discrepancy. A major discrepancy is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight when vehicle/equipment is utilized on the flightline, or warrant discontinuing the process or equipment operation.

Minor discrepancy. A minor discrepancy is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator. A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management. The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome associated with successful contract performance in a specific area.

This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure.

Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Quality Assurance Program Coordinator (QAPC). The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC). Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in Contractor performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS:

AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health CO Contracting Officer COR Contracting Officer Representative FC Functional Commander GFP Government-Furnished Property IAW In Accordance With JBER Joint Base Elmendorf-Richardson Installation OPM Office of Personnel Management POC Point of Contact

APPENDIX 2

APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory) or "A" (Advisory). The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of the PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement. The appropriate web sites are listed below to obtain all publications and forms listed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications. DoD Directives, Instructions, and Forms may be located at http://www.dtic.mil/whs/directives. Air Force publications and forms may be accessed at http://www.e-publishing.af.mil.

PUBLICATION DATE TITLE CODE

TO 36-1-191 12 Jan 2012, Change 7 - 31 Jan 2016

Technical and Managerial Reference for Motor Vehicle Maintenance

M

5 U.S.C. 552

Current as amended and detailed on justice.gov

Freedom of Information Act Program M

DoD 5400.7-R 25 Jan 2017 Freedom of Information Act Program M

AFMAN 33-302 21 Oct 10 incorporating Change 2, 22 Jan 15

Freedom of Information Act Program M

AFI 31-101,

Volume 1

8 Oct 2009 The Air Force Installation Security Program M

AFI 31-501 27 Jan 2005 Personnel Security Program Management M

Note: All current OSHA Laws and Regulations are mandatory to be followed as well as applicable other Federal, State and Local laws and codes.

APPENDIX 3

WORKLOAD DATA

See the Extended Vehicle and Equipment Inventory Listing for the purposes of developing workload estimates. Please note that ancillary equipment is not included in these tables. The length, width, height and weight are approximate. Length, width, and height are in inches and weight is in pounds.