COMBO_Catholic_Youth_Ministry_Coordinator.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Catholic Youth Ministry Coordinator

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-17-T-0104 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective 19 Jan 2017. The DFARS provisions and clauses are those in effect to DPN 20161222, effective 22 Dec 2016. The AFFARS provisions and clauses are those in effect to AFAC 2017-0127, effective 27 Jan 2017.

(iv) This requirement is solicited as a Total Small Business set-aside. The North American Industrial Classification System (NAICS) code associated with this procurement is 813110 with a small business size standard of $7.5M.

(v) The Pricing Schedule is incorporated as Attachment 1. Vendors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

(vi) The government intends to award a firm-fixed price contract for the following:

See Attachment 1, Pricing Schedule

(vii) Period of Performance. The Period of Performance will be 28 September 2017 to 27 Sep 2018 with two option years as follows:

Base Year: 28 September 2017 to 27 September 2018 Option Year 1: 28 September 2018 to 27 September 2019 Option Year 2: 28 September 2019 to 27 September 2020

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the quote, the vendors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of two (2) separate parts:

Part 1 – Technical Acceptability - Submit one (1) copy of technical acceptability narrative that responds to the requirements detailed in the Statement of Work, Attachment 2.

Part 2 – Price – Submit one (1) copy of price schedule and any pertinent additional information.

3. Award will be made to the vendor whose quote is conforming to the solicitation and is determined to be the lowest price technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria in the Statement of Work in Attachment 2. Price and technical acceptability will be considered.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Technical acceptability

a. Technical Acceptability will consist of meeting the criteria in the Statement of Work

(ii) Price

(b) The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable, the award will be made without further consideration. If found technically unacceptable, the government will evaluate the next lowest offer for technical acceptability until award can be made to vendor with the lowest priced technically acceptable quote.

(c) Price Evaluation: The price equivalent to the six (6) months extension of services authorized by 52.217-8 will be evaluated and factored as part of the total evaluated price (TEP) for award. The Government will calculate proposed prices for a quantity equivalent to six months by prorating proposed prices offered for each Contract Line Item Number (CLIN) including Option’s under FAR 52.217- 9, using the following formula:

Base Year Total amount = CLIN Extended Amount x 0.5* Option year 1 = CLIN Extended Amount x 0.5* Option Year 2 = CLIN Extended Amount x 0.5*

Note* 0.5 is the multiplicative factor used to derive the six months quantity value.

(d) This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum, is defined as meeting following criteria:

Minimum Qualifications: Contractor must be able to provide the services described in the Statement of Work (Attachment 2)

(e) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(f) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Each vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (Jan 2017), are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(xiii) The FAR clause FAR 52.217-8 Option to Extend Services (Nov 1999) is provided in fulltext below:

(a) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(xiv) The FAR clause FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) is provided in full-text below:

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

(xv) 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/.

FAR 52.204-7 System for Award Management Oct 2016

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Oct 2016

FAR 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

FAR 52.204-17 Ownership or Control of Offeror Jul 2016

FAR 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

FAR 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

FAR 52.204-20 Predecessor of Offeror Jul 2016

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations – Representation

Nov 2015

FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Oct 2015

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb 2016

FAR 52.217-5 Evaluation of Options Jul 1990 FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011 FAR 52.219-28 Post Award Small Business Program Representation Jul 2013 FAR 52.222-3 Convict Labor Jun 2003 FAR 52-222-19 Child Labor-Cooperation With Authorities and Remedies Oct 2016 FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015 FAR 52.222-26 Equal Opportunity Sep 2016 FAR 52.222-36 Affirmative Action for Workers with Disabilites Jul 2014 FAR 52.222-41 Service Contract Act of 1965 May 2014 FAR 52.222-42 Statement of Equivalent Rates For Federal Hire (Other: $10.20) May 2014 FAR 52.222-50 Combating Trafficking in Persons Mar 2015 FAR 52.223-6 Drug-Free Workplace May 2001 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representations and Certifications.

Oct 2015

FAR 52.232-33 Payment by Electronic Funds Transfer--System for Award Management

Jul 2013

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 FAR 52.233-1 Disputes May 2014 FAR 52.233-3 Protest after Award Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD Officials Sep 2011 DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013 DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov 2011 DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct 2016 DFARS 252.204-7011 Alternative Line Item Structure Sep 2011 DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting Oct 2016

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May 2016 DFARS 252.211-7003 Item Unique Identification and Valuation Mar 2016 DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System—Statistical Reporting in Past Performance Evaluations

Jun 2015

DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013 DFARS 252.225-7001 Buy American and Balance of Payments Program Dec 2016 DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Dec 2016 DFARS 252.225-7048 Export-Controlled Items Jun 2013

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Jun 2012 DFARS 252.232-7006 Wide Area Workflow Payment Instructions May 2013 DFARS 252.232-7010 Levies on Contract Payments Dec 2006 DFARS 252.244-7000 Subcontracts for Commercial Items Jun 2013

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Apr 2014 AFFARS 5352.201-9101 Ombudsman Jun 2016 AFFARS 5352.223-9001 Health & Safety on Government Installations Nov 2012 AFFARS 5352.242-9000 Contractor Access to the Air Force Installations Nov 2012

DFARS 252.203-7994 – Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Nov 2016)

(a) In accordance with Continuing Appropriations Act, 2017 (Pub. L. 114-223), or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title VII, of the Consolidated Appropriations Act, 2016 (Pub. L. 114-113), none of the funds appropriated (or otherwise made available) by this or any other Act may be used for a contract with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

DFARS 252.203-7995 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Nov 2016)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) Use of funds appropriated (or otherwise made available) by the Continuing Appropriations Act, 2017 (Pub. L. 114-223), or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title VII, of the Consolidated Appropriations Act, 2016 (Pub. L.

114-113) may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

DFARS 252.209-7991 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law—Fiscal Year 2016 Appropriations (Oct 2015)

(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114- 53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

(xii) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted to the following personnel:

673d Contracting Squadron/LGCC Attn: Christopher Davila, christopher.davila@us.af.mil

Please forward all questions to Christopher Davila at christopher.davila@us.af.mil no later than 2:00 PM AKDT on 3 July 2017. An amendment will be issued providing the Government’s answers to any questions received.

Quotes are due no later than 2 PM AKDT on 12 July 2017.; quotes shall include the following:

Part 1-Technical Acceptability – Submit one (1) copy of technical acceptability narrative.

Part 2 - Price – Submit one (1) copy of price schedule as well as any additional pertinent information

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable quote.

(xvi) Quotations shall be submitted to Christopher Davila at christopher.davila@us.af.mil. For information regarding this solicitation, contact the same.

List of Attachments:

Attachment 1: Pricing Schedule Attachment 2: Statement of Work

Attachment 1: PRICING SCHEDULE

FA5000-17-T-0104

Vendor Name: GSA Contract #:

LINE

ITEM

DESCRIPTION QTY UI

UNIT

PRICE

EXTENDED

PRICE

0001:

Catholic Youth Ministry Coordinator Service Base Year:

(Period of Performance: 28 September 2017 to 27 September 2018)

12 Mo

0002:

Catholic Youth Ministry Coordinator Service Option Year One:

(Period of Performance: 28 September 2018 to 27 September 2019)

12 Mo

0003:

Catholic Youth Ministry Coordinator Service Option Year Two:

(Period of Performance: 28 September 2019 to 27 September 2020)

12 Mo

TOTAL PRICE:

***Shipping costs to JBER, Alaska 99506 MUST be included within the unit price.***

***Quotes must be good for a minimum of 60 days from close of solicitation*** Vendors may, at their discretion, provide additional time. THIS QUOTE EXPIRES ON: _________________________ Business Size: �Small �Large �Women-Owned �Veteran-Owned �Other:__________________________

Delivery Date (Mandatory): Net Terms (Mandatory): DUNS:

Printed Name Title

Signature

Date

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.

Attachment 2: Statement of Work

FA5000-17-T-0104

STATEMENT OF WORK (SOW)

CHAPEL CATHOLIC YOUTH MINISTRY COORDINATOR

1. Description of Services. This statement of work defines the coordinator requirements, government responsibilities, reporting, and control requirements for the Joint Base Elmendorf-Richardson (JBER), Alaska Catholic Youth Ministry Coordinator. The purpose of the youth ministry contract is to provide a Christian based peer group experience to help teens and young adults exercise their Christian faith in the community through appropriate opportunities within the installation.

1.1 The Catholic Youth Ministry Coordinator will coordinate and provide Catholic ministry for teenagers and young adults, with its primary emphasis being the JBER community, as part of the chapel religious program. Coordinator services include providing a community wide religious youth program and supporting youth ministry needs. Additionally, Coordinator services will include a young adult ministry separate from those provided to teenagers. The programs will be sponsored by the chapel community but will attempt to involve students and young adults throughout the JBER installation. The Coordinator will articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include youth and volunteers).

1.2 This is a Catholic youth ministry program and the primary goal is to foster and strengthen faith commitments through fellowship activities, Bible Studies, meetings and events, retreats, camps, and mentoring programs involving teenagers and young adults on the installation.

The JBER Senior Catholic Chaplain is responsible for oversight of the youth ministry program. The coordinator shall make certain that nothing is said or done that is derogatory to another faith or religion. The JBER Senior Catholic Chaplain reserves the right to approve/disapprove the schedule and activities for youth ministries.

1.3 The Catholic Youth Ministry Coordinator shall identify all programs and services as being installation chapel programs and services. The Coordinator shall accept teenage and young adult participants and attendees from throughout the installation regardless of denominational faith, or involvement of the youth in the overall program.

Service Date/Time Location No. of Units Catholic Youth Ministry Coordinator Varied Varied 12 Months

Total: 36 Months (one base year plus two option years)

NOTE: This contract is for a base year plus two option years, totaling three years.

2. Specific Tasks:

1000 Series - Senior High Program

1001 Conduct weekly (school year) meetings for Senior High Youth (grades 9-12). These meetings will integrate mental, social, and Christian development. Meetings will be at least one hour in duration and accommodate groups of 10 or more.

1002 Conduct monthly special events or activities to promote growth and discipleship for Senior High youth. Goals are to include team building, community responsibility and faith sharing. Special events may consist of any task, which supports the above goal to include; community service projects, lock-ins, day trips, etc.

1003 Conduct a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal to include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, will be provided to the supervisory catholic chaplain no less than 90 days prior to the event. Retreat can be replaced by a service project.

1004 Provide twice a month (during school year) small group meetings focusing on studying scripture, discussing topical or relational issues for those serious about continuing to learn and expanding knowledge of the Bible or growing spiritually in the Catholic faith.

Small groups will normally be at least one hour in duration and accommodate groups of 10 or more.

2000 Series – Middle School Program

2001 Conduct twice a month (during school year) meetings for Middle School Youth (grades

6-8). These meetings will integrate mental, physical, social and spiritual development.

Meetings will normally be at least one hour in duration and accommodate groups of 10 or more. Depending on attendance, meetings can be in conjunction with Senior High meetings.

2002 Conduct monthly special events or activities to promote group growth, nurture or discipleship for Middle School youth. Goals are to include team building, community responsibility and faith sharing. Special events may consist of any task, which supports the above goal to include; community service projects, lock-ins, day trips etc. Depending on attendance, events can be in conjunction with Senior High events.

2003 Conduct a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, will be provided to the supervisory chaplain no less than 90 days prior to the event.

2004 Provide support to the Religious Education program in which these teens may be increasing their knowledge of the Catholic faith.

3000 Series – Young Adult Program

3001 Conduct monthly special events or activities to promote growth and discipleship for young adults (women and men, married and single, in their late teens, twenties and thirties). Goals are to include team building, community responsibility and faith sharing.

Special events may consist of any task, which supports the above goal to include;

community service projects, day trips, etc.

3002 Conduct a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal to include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, will be provided to the supervisory chaplain no less than 90 days prior to the event.

3003 Provide twice a month small group meetings focusing on studying scripture, discussing topical or relational issues for those serious about continuing to learn and expanding knowledge of the Bible or growing spiritually in the Catholic faith. Small groups will normally be at least one hour in duration and accommodate groups of 10 or more.

4000 Series - Control and Reporting

4001 Meet with the designated NCOIC to ensure understanding and control of Chapel facilities, SOP’s, OI’s and procedures.

4002 Provide a weekly report to the JBER Senior Catholic Chaplain or designated chaplain detailing attendance, contact work, Volunteer involvement and activities.

5000 Series – Administration

5001 Provide advertising and promotional bulletin announcements, articles, flyers and materials to the Senior Catholic Chaplain’s office for approval and distribution in paper and on-line media.

5002 Attend 673 ABW/HC staff coordination meetings.

5003 Conduct quarterly Parent Meetings in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development.

5004 Interface with Parish/Pastoral Advisory Councils and/or leadership on a rotating basis in order to report trends, attendance, needs for the program, and to coordinate congregational support for youth ministries.

5005 Provide an annual review of the program in May providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.

5006 Provide input for youth ministry in the chapel ministry plan, to include programs needs and projected costs.

5007 Provide ordering information in the authorized format for supplies and resources to support youth activities.

6000 Series – Volunteers and Support Committee

6001 Recruit volunteers to assist in conducting the program. A volunteer roster to include name, address, phone number, military affiliation and role must be maintained and updated at the Senior Catholic Chaplain’s office. Coordinator will be required to obtain an USAF email account and will comply with PII (Personally Identifiable Information) and AFI (Air Force Instruction) requirements. It is the coordinator’s responsibility to ensure that the moral character of volunteers recruited to assist in youth activities will be commensurate with their responsibilities to provide values-based leadership consistent with religious teaching within the chapel programs. Selection of volunteers will be in accordance with applicable installation regulations.

6002 Conduct training sessions to teach and train volunteers in all aspects of Catholic youth ministry. Help volunteers become comfortable in Catholic youth ministry, teaching them the skills and confidence to be effective volunteers.

6003 Mentor volunteers on the varied aspects of youth ministry throughout the year. A volunteer utilization file to include roles, training and hours volunteered will be maintained.

6004 Supervise volunteers in carrying out their responsibilities and be available for questions and guidance. Reach out to volunteers to encourage and keep participation.

3. Requirements.

3.1. Coordinator will maintain a consistent on-site presence to meet the requirements of the contract on JBER. The coordinator will acquire all training necessary to work in military communities in the dedicated area of youth ministry.

3.2. In the event of a temporary absence of the coordinator, he or she may provide a qualified substitute for a limited period of time as approved by the Senior Catholic Chaplain. The substitute will be required to have completed all requirements as contained in paragraph

3.6. prior to approval by the Senior Catholic Chaplain. The Coordinator shall provide adequate coordination and at least 15 days’ notice to the JBER Senior Catholic Chaplain as to the individual assuming Coordinator duties. The substitute will have no claims against the government and may not submit invoices for payment. Terms for the payment of the substitute are a matter between the coordinator and the substitute.

3.3. The Catholic Youth Ministry program shall be Roman Catholic in denomination. No faith, ethnicity, gender, race, or denomination shall be denigrated in any way. The Coordinator shall not conduct formal counseling, administer sacraments (anointing, baptisms, Mass, etc.) or perform other Chaplain responsibilities.

3.4. The Coordinator will have specific training in youth work with a minimum of two years’ experience in youth ministry; at least 1-year of the youth ministry experience should be in a military chapel setting. A bachelor's degree is preferred. Seminary education is desirable.

3.5. The Coordinator shall exercise discretion regarding persons counseled or interviewed, and regarding any other information relating to individuals participating in the Youth Ministry Program. The Coordinator shall not relate or communicate sensitive information regarding such individuals, nor shall the Coordinator provide originals or copies of personal notes, checklists, or counseling records regarding such individuals to any other persons without express approval from the Senior Catholic Chaplain, or other competent authority. This duty of discretion shall in no way be construed as providing the Coordinator the power of “priest-penitent” privilege as provided in law.

3.6. In accordance with Dept. of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check (conducted through the JBER Chapel), specific training, and provide favorable annual self-disclosure statements. Failure to satisfactorily complete the criminal history background check shall result in termination of the contract. Background checks will be done by the Army/Air Force for DOD personnel that volunteer and there will be no cost to the coordinator.

3.7. The Coordinator will implement procedures that insure the security of government property and facilities. The coordinator will be aware of local safety requirements, conduct risk assessments for all activities, and make all reasonable efforts to ensure the safety of individuals participating in the programs.

3.8. Generally programs will be scheduled during times that are accessible to the youth and will encourage maximum participation. These will normally be weekends, evenings and holidays.

3.9. The Coordinator will maintain active contact and presence in the major family chapel worship services as required by the JBER Senior Catholic Chaplain or designee.

3.10 The Coordinator will present a neat, well-groomed appearance during the performance of the contract appropriate to the conditions under which the services are provided. The Coordinator will be expected to maintain high moral and ethical standards consistent with the Christian nature of the chapel youth ministry program.

3.11. The Coordinator shall perform all services within the guidelines of JBER Operating

Instructions and Regulations and Directives, and the JBER Senior Installation Chaplain’s Policy Statements.

DESCRIPTION QUANITY/UNIT ISSUE

Services in fulfillment of this SOW 1 unit = 1 month 36 Units (one base year plus two option years)