COMBO_Gospel_Service_Music_Director_Amendment.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Gospel Service Music Director

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-17-T-0103 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-95, effective 19 Jan 2017. The DFARS provisions and clauses are those in effect to DPN 20161222, effective 22 Dec 2016. The AFFARS provisions and clauses are those in effect to AFAC 2017-0127, effective 27 Jan 2017.

(iv) This requirement is solicited as a Total Small Business set-aside. The North American Industrial

Classification System (NAICS) code associated with this procurement is 813110 with a small business size standard of $7.5M.

(v) The Pricing Schedule is incorporated as Attachment 1. Vendors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

(vi) The government intends to award a firm-fixed price contract for the following:

See Attachment 1, Pricing Schedule

(vii) Period of Performance. The Period of Performance will be 30 September 2017 to 29 Sep 2018 with two option years as follows:

Base Year: 30 September 2017 to 29 September 2018

Option Year 1: 30 September 2018 to 29 September 2019

Option Year 2: 30 September 2019 to 29 September 2020

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the quote, the vendors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of two (2) separate parts:

Part 1 – Technical Acceptability - Submit one (1) copy of technical acceptability narrative that responds to the requirements detailed in the Statement of Work, Attachment 2.

Part 2 – Price – Submit one (1) copy of price schedule and any pertinent additional information.

3. Award will be made to the vendor whose quote is conforming to the solicitation and is determined to be the lowest price technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria in the Statement of Work in Attachment 2. Price and technical acceptability will be considered.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Technical acceptability

a. Technical Accpetability will consist of meeting the criteria in the Statement of Work and passing an interview

(ii) Price

(b) The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable, the award will be made without further consideration. If found technically unacceptable, the government will evaluate the next lowest offer for technical acceptability until award can be made to vendor with the lowest priced technically acceptable quote.

(c) Price Evaluation: The price equivalent to the six (6) months extension of services authorized by

52.217-8 will be evaluated and factored as part of the total evaluated price (TEP) for award. The

Government will calculate proposed prices for a quantity equivalent to six months by prorating proposed prices offered for each Contract Line Item Number (CLIN) including Option’s under FAR 52.217-

9, using the following formula:

Base Year Total amount = CLIN Extended Amount x 0.5*

Option year 1 = CLIN Extended Amount x 0.5*

Option Year 2 = CLIN Extended Amount x 0.5*

Note* 0.5 is the multiplicative factor used to derive the six months quantity value.

(d) This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum, is defined as meeting following criteria:

Minimum Qualifications: Contractor must be able to provide the services described in the Statement of

Work (Attachment 2) and pass the audition

(e) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(f) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Each vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors

Representations and Certifications--Commercial Items (Jan 2017), are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(xiii) The FAR clause FAR 52.217-8 Option to Extend Services (Nov 1999) is provided in fulltext below:

(a) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(xiv) The FAR clause FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) is provided in full-text below:

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

(xv) 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/.

FAR 52.204-7 System for Award Management Oct 2016

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Oct 2016

FAR 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

FAR 52.204-17 Ownership or Control of Offeror Jul 2016

FAR 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

FAR 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

FAR 52.204-20 Predecessor of Offeror Jul 2016

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations –

Representation

Nov 2015

FAR 52.209-6 Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

Oct 2015

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb 2016

FAR 52.217-5 Evaluation of Options Jul 1990

FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011

FAR 52.219-28 Post Award Small Business Program Representation Jul 2013

FAR 52.222-3 Convict Labor Jun 2003

FAR 52-222-19 Child Labor-Cooperation With Authorities and Remedies Oct 2016

FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015

FAR 52.222-26 Equal Opportunity Sep 2016

FAR 52.222-36 Affirmative Action for Workers with Disabilites Jul 2014

FAR 52.222-41 Service Contract Act of 1965 May 2014

FAR 52.222-42 Statement of Equivalent Rates For Federal Hire (Other: $10.20) May 2014

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.223-6 Drug-Free Workplace May 2001

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representations and

Certifications.

Oct 2015

FAR 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

Jul 2013

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

FAR 52.233-1 Disputes May 2014

FAR 52.233-3 Protest after Award Aug 1996

FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD Officials Sep 2011

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov 2011

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct 2016

DFARS 252.204-7011 Alternative Line Item Structure Sep 2011

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

Oct 2016

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May 2016

DFARS 252.211-7003 Item Unique Identification and Valuation Mar 2016

DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System—Statistical Reporting in Past

Performance Evaluations

Jun 2015

DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013

DFARS 252.225-7001 Buy American and Balance of Payments Program Dec 2016

DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Dec 2016

DFARS 252.225-7048 Export-Controlled Items Jun 2013

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Jun 2012

DFARS 252.232-7006 Wide Area Workflow Payment Instructions May 2013

DFARS 252.232-7010 Levies on Contract Payments Dec 2006

DFARS 252.244-7000 Subcontracts for Commercial Items Jun 2013

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Apr 2014

AFFARS 5352.201-9101 Ombudsman Jun 2016

AFFARS 5352.223-9001 Health & Safety on Government Installations Nov 2012

AFFARS 5352.242-9000 Contractor Access to the Air Force Installations Nov 2012

DFARS 252.203-7994 – Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements – Representation (Nov 2016)

(a) In accordance with Continuing Appropriations Act, 2017 (Pub. L. 114-223), or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title

VII, of the Consolidated Appropriations Act, 2016 (Pub. L. 114-113), none of the funds appropriated (or otherwise made available) by this or any other Act may be used for a contract with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

DFARS 252.203-7995 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements (Nov 2016)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to

Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) Use of funds appropriated (or otherwise made available) by the Continuing Appropriations

Act, 2017 (Pub. L. 114-223), or any other Act that extends to fiscal year 2017 funds the same prohibitions as contained in section 743, division E, title VII, of the Consolidated Appropriations Act, 2016 (Pub. L.

114-113) may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

DFARS 252.209-7991 – Representation by Corporations Regarding an Unpaid Delinquent

Tax Liability or a Felony Conviction Under Any Federal Law—Fiscal Year 2016 Appropriations

(Oct 2015)

(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-

53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further

Continuing

Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a

Federal law within the preceding 24 months.

(End of provision)

(xii) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted to the following personnel:

673d Contracting Squadron/LGCC

Attn: Christopher Davila, christopher.davila@us.af.mil

Please forward all questions to Jennifer Lau at jennifer.lau.2@us.af.mil no later than 2:00 PM AKDT on 3

July 2017. An amendment will be issued providing the Government’s answers to any questions received.

Quotes are due no later than 2 PM AKDT on 12 July 2017; quotes shall include the following:

Part 1-Technical Acceptability – Submit one (1) copy of technical acceptability narrative.

Part 2 - Price – Submit one (1) copy of price schedule as well as any additional pertinent information

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable quote.

(xvi) Quotations shall be submitted to Jennifer Lau at jennifer.lau.2@us.af.mil. For information regarding this solicitation, contact the same.

List of Attachments:

Attachment 1: Pricing Schedule

Attachment 2: Statement of Work

Attachment 1: PRICING SCHEDULE

FA5000-17-T-0103

Vendor Name: GSA Contract #:

LINE

ITEM

DESCRIPTION QTY UI

UNIT

PRICE

EXTENDED

PRICE

0001:

Worship Leader Sunday Performances

Base year:

(Period of Performance: 28 September 2017 to 27 September 2018)

52 EA

0002:

Worship Leader Rehearsals

(Period of Performance: 28 September 2017 to 27 September 2018)

52 EA

0003:

Worship Leader Special Performances

Base year:

(Period of Performance: 28 September 2017 to 27 September 2018)

10 EA

0004:

Worship Leader Special Rehearsals

Base year:

(Period of Performance: 28 September 2017 to 27 September 2018)

10 EA

Option

1001:

(Period of Performance: 28 September 2018 to 27 September 2019)

52 EA

1002:

(Period of Performance: 28 September 2018 to 27 September 2019)

52 EA

Option

1003:

Worship Leader Special Performances

Base year:

(Period of Performance: 28 September 2018 to 27 September 2019)

10 EA

Option

1004:

Worship Leader Special Rehearsals

Base year:

(Period of Performance: 28 September 2018 to 27 September 2019)

10 EA

2001:

(Period of Performance: 28 September 2019 to 27 September 2020)

52 EA

2002:

(Period of Performance: 28 September 2019 to 27 September 2020)

52 EA

Option

2003:

Worship Leader Special Performances

Base year:

(Period of Performance: 28 September 2019 to 27 September 2020)

10 EA

Option

2004:

Worship Leader Special Rehearsals

Base year:

(Period of Performance: 28 September 2019 to 27 September 2020)

10 EA

TOTAL PRICE:

***Shipping costs to JBER, Alaska 99506 MUST be included within the unit price.***

***Quotes must be good for a minimum of 60 days from close of solicitation***

Vendors may, at their discretion, provide additional time. THIS QUOTE EXPIRES ON: _________________________

- -Owned

Delivery Date (Mandatory): Net Terms (Mandatory): DUNS:

Printed Name Title

Signature

Date

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.

Attachment 2: Statement of Work

FA5000-17-T-0103

JBER GOSPEL WORSHIP SERVICE MUSIC DIRECTOR

STATEMENT OF WORK

Contract Position Title: Joint Base Elmendorf-Richardson (JBER) Gospel Worship Service

Music Director

1. QUALIFICATIONS

1.1. A degree in music from an accredited institution is preferred. (A minimum of four years of experience in Protestant Church (Gospel style) music may be substituted.)

1.2. Knowledge of Protestant Gospel music and contemporary Christian music is required.

Must be able to sing on key and lead a congregation in worship in a Gospel worship service setting. Must be able to schedule and lead a gospel worship/choir program.

Should be proficient in an instrument suitable for leading worship in a Gospel Worship service.

1.3. Previous experience leading worship in a Protestant military chapel setting is preferred.

1.4. Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.

1.5. A résumé shall be included with bid submissions.

1.6. The same individual cannot provide music director and musician services for the JBER

Gospel Service.

1.7. In accordance with Department of Defense Instruction (DODI) 1402.5/para E6.10.6, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check, FBI, SCHR, and IRC (conducted by the Base Chapel).

Contractor/subcontractor failure to satisfactorily complete the criminal history background check shall result in termination of the contract. Note: This requirement must be met only in the event that you work with any child under age 18 who is not accompanied by a parent or legal guardian.

2. DUTIES

2.1. Contractor shall provide services in coordination with the chaplain in charge of the service, to include special services/events or seasonal observances.

2.2. Contractor shall ensure that any subcontracted Musical Director is competent and able to lead all musical worship required by the worship service or event to which they are assigned.

2.2.1. Substitutes shall be of substantially equal competence as the contractor.

2.2.2. Notice of substitution shall be given to the JBER Senior Protestant Chaplain, Gospel Worship service pastor, and/or designee at least 72 hours prior to the scheduled activity. Approval of all substitutions by the JBER Senior Protestant

Chaplain, service pastor, and/or designee, is required.

2.3. Contractor shall choose all musical selections and ensure they are appropriate for the specific type of worship service and Christian season.

2.3.1. Musical selections shall be approved by the JBER Senior Protestant Chaplain and/or the chaplain conducting the specific service.

2.3.2. Contractor shall ensure that musical selections and instrumentation are suited to the venue.

2.3.3. Contractor shall provide professional quality PowerPoint slides including the words to the worship songs for all worship services. Contractor will ensure CCLI number is on the worship slide show.

2.4. Contractor will coordinate with the musician and adjust tempo and style of accompaniment to enhance the congregation's ability to participate in worship.

2.5 Contractor supports choir/worship team rehearsals (see para 5.1) in coordination with the

JBER Gospel Service Musician or Worship Service Chaplain and person in charge of scheduling chapel facilities.

2.5.1. The contractor shall provide choir/worship team director and Music Director support for weekly choir rehearsals as required.

2.6 Contractor is responsible for timely compensation of and submission of appropriate tax documents to subcontractors.

3. CONDITIONS

3.1. An interview and demonstration of qualifications may be required. Interviews will be conducted by the JBER Senior Protestant Chaplain and/or members of the Chaplain

Corps and Chapel leadership.

3.2. Contractor shall ensure all choir directors, volunteers and/or subcontractors are competent and capable of performing those musical services in which they are engaged.

The JBER Senior Protestant Chaplain and or service pastor has final approval of all subcontractors and/or musicians prior to their performing.

3.3. Contractor shall ensure that contract musicians providing services conduct themselves in a professional manner.

3.3.1. Contractor/subcontractors shall be ready to perform no later than 30 minutes prior to the designated starting time of any service, and 30 minutes prior to a special service. The contractor shall not leave until the service has ended.

3.3.2. Contractor/subcontractors providing music services shall be neatly attired and well groomed. Civilian attire shall be in good taste and of a semi-formal nature for a worship service and casual (no jeans or T-shirts) for other events, unless otherwise directed by the worship service chaplain. Shoes must be worn at all times.

3.3.3. Contractor/subcontractors shall ensure that all equipment is removed from the place of worship at the end of the service.

3.3.4. No contract musician reporting for duty who appears recently to have consumed alcohol or taken illegal drugs shall be allowed to perform.

3.4. Contractor is responsible for set-up, take down, and proper storage of musical equipment and supplemental public address system equipment.

3.5. Contractor shall ensure that chapel facilities are left secured and clean following rehearsals and special services.

3.6. Off-base performances shall be approved in advance by the JBER Senior Protestant

Chaplain and/or service pastor.

4. PROJECTED SCHEDULE OF SERVICES

4.1. Contractor shall plan on providing the services of one (1) Worship Leader/Music

Director for the JBER Gospel Worship Service.

4.2. All worship services are held in the location(s) indicated below and are subject to relocation. Contractor will normally be notified several days in advance of a projected move. All services are performed on Joint Base Elmendorf - Richardson.

Service Date/Time Location No. of Units

Worship Leader Sunday/0930 Midnight Sun Chapel 52 Performances

Worship Leader Worship Team Midnight Sun Chapel 52 Rehearsals

Worship Leader Special Service Varied 10 Performances

Worship Leader Special Service Varied 10 Rehearsals

Total 124 Units

5. DEFINITIONS

5.1. Rehearsal: Rehearsals are held at times other than in conjunction with a performance.

Normally, choir rehearsals are held in the evenings during the week, but may be scheduled at other times to enhance rehearsal attendance. Rehearsals are no less than 30 minutes in duration and require at least 3 performers present. Average rehearsal length is 60 minutes. Rehearsals will be held in a chapel facility.

5.2. Performance: Performances are held at the scheduled worship service time. A normal worship service is 80 minutes in duration. On special religious holidays, worship service may run longer, but not normally longer than 90 minutes. All performances shall include approximately a 30-minute warm-up period prior to the service start time.

Location of warm-up may vary depending on facility availability.

5.3. Special Service: Special services include religious holidays, and additional rehearsals

(with coordination/approval of JBER Senior Protestant Chaplain and person in charge of facility reservations) that might be required for religious holidays.

5.3.1. Special services shall be billed at the same rate as other performances.

5.3.2. Music Coordinator services for weddings are not included in this contract.

Wedding parties are responsible for the cost of any wedding music provided by the

Contractor or subcontracted musician.

5.4. Unit: One “unit” is equal to one performance, one rehearsal, or one special service.

PERFORMANCE EVALUATION REPORT

Contract Number: Customer’s Organization:

Contract Title:

Review Type (circle one) QUARTERLY END OF TASK

Please mark appropriate quarter being evaluated.

1. This report is used to evaluate the Contractor periodically during contract performance.

In addition to providing verification that performance thresholds are being met, the ratings and comments provided on this checklist assist with annual CPARS ratings.

2. The ratings established in the Performance Plan shall be used and as are follows:

Exceptional (E), Very Good (VG), Satisfactory (SAT), Marginal (MAR) and

Unsatisfactory (UNSAT). N/A (not applicable) should be used if the ratings are not going to be applied to a particular area for evaluation.

AREA OF EVALUATION: QUALITY OF PRODUCT OR SERVICE. Assess the contractor’s conformance to contract requirements, specifications and standards of good workmanship

1. How well did the work performed satisfy technical requirements/stated objectives?

Comments:

2. How well did deliverables meet stated requirements? Were reports/data accurate?

AREA OF EVALUATION: SCHEDULE. Assess the timeliness of the contractor against the completion of the contract milestones, delivery schedules and administrative requirements.

1. How well did the contractor meet deadlines and scheduled milestones?

1st 2nd 3rd 4th

Excellent Very Good Marginal Satisfactory Unsatisfactory N/A

2. How well did the contractor respond to tight deadlines and/or contingencies?

3. How timely was the contractor in regards to contract deliverables?

AREA OF EVALUATION: COST CONTROL. Assess the contractor’s effectiveness in forecasting, managing and controlling contract cost. Not required for firm-fixed price contracts.

1. How well does the contractor keep within the total estimated cost?

2. Did the contractor do anything innovative that resulted in cost savings?

Yes No NA

3. Were billings current, accurate and complete?

Yes No NA

AREA OF EVALUATION: BUSINESS RELATIONS. Assess the integration and coordination needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans and the contractor’s business relations.

1. How well is the contractor oriented towards the customer?

2. Is the contractor proactive in problem identification and resolution?

AREA OF EVALUATION: MANAGEMENT OF KEY PERSONNEL. Assess the contractor’s performance in selecting, retaining, supporting and replacing key personnel.

1. How well did the contractor provide key personnel that demonstrate leadership, initiative and technical expertise for successful task order completion?

2. Rate how the contractor provided guidance and support to key personnel so they were able to work effectively?

3. If a replacement for a key person was necessary, how well the replacement meet or exceed the qualifications needed for the position?

X

Chaplain