Attch2_SOW.pdf

Solicitation # FA5000-14-T-0154

Attachment 2

Statement of Work For

JBER Youth Ministry Coordinator

Joint Base Elmendorf-Richardson, Alaska

Chapel Religious Education Effort

2 September 2014

TABLE OF CONTENTS

SECTION TITLE PAGE

1 DESCRIPTION OF POSITON 3

2 QUALIFICATIONS 5

3 SERVICES SUMMARY 6

4 GENERAL CHAPEL/BASE INFORMATION 7

Section 1:

DESCRIPTION OF POSITION

1. 1 Contract Position Title. JBER Youth Ministry Coordinator

1.2 General Scope of Responsibilities. This statement of work defines the coordinator requirements, government responsibilities, reporting, and control requirements for the Joint Base Elmendorf-Richardson

(JBER), Alaska Youth Ministry Coordinator. The purpose of the youth ministry contract is to provide a

Christian based peer group experience to help teens exercise their Christian faith in the community through appropriate opportunities for middle school and high school students within the installation. This is an ecumenical youth ministry program and the primary goal is to foster and strengthen faith commitments through fellowship activities, Bible Studies, youth meetings and events, retreats, camps, and mentoring programs involving youth on the installation. The JBER Senior Installation Chaplain or designated chaplain is responsible for oversight of the youth ministry program. The coordinator shall make certain that nothing is said or done that are derogatory to another faith or religion. The JBER

Senior Installation Chaplain or designated chaplain reserves the right to approve/disapprove the schedule and activities for youth ministries.

The Youth Ministry Coordinator will coordinate and provide Christian ministry for high school and middle school age youth, with its primary emphasis being the JBER community, as part of the chapel religious program. Coordinator services include providing a community wide religious youth program and supporting youth ministry needs. The programs will be sponsored by the chapel community but will attempt to involve students throughout the JBER installation. The Coordinator will articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include youth and volunteers). The Youth Ministry Coordinator shall identify all programs and services as being installation chapel programs and services. The Coordinator shall accept youth participants and attendees from throughout the installation regardless of denominational faith, or involvement of the youth in the overall program.

1.2.1 Specific Responsibilities.

Specific Tasks:

1000 Series - Senior High Program

a) Conduct weekly (school year) meetings for Senior High Youth (grades 9-12). These meetings will integrate mental, social, and Christian development. Meetings will be at least one hour in duration and accommodate groups of 20 or more.

b) Conduct monthly special events or activities to promote growth and discipleship for Senior High youth. Goals are to include team building, community responsibility and faith sharing. Special events may consist of any task, which supports the above goal to include; community service projects, lock-ins, day trips, etc.

c) Conduct a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal to include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, will be provided to the supervisory chaplain no less than 90 days prior to the event. Retreat can be replaced by a HS service project.

d) Provide weekly (school year) small group meetings focusing on studying scripture, discussing topical or relational issues for those serious about continuing to learn and expanding knowledge of the Bible or growing spiritually. Small groups will normally be at least one hour in duration and accommodate groups of 10 or more.

1005 Visit students and faculty in youth center(s) weekly. The goal of these visits is to build relationships by becoming involved in youth center programs and providing a strong Christian role model in the school setting.

2000 Series – Middle School Program

a) Conduct weekly (school year) meetings for Middle School Youth (grades 6-8). These meetings will integrate mental, physical, social and spiritual development. Meetings will normally be at least one hour in duration and accommodate groups of 20 or more. Depending on attendance, meetings can be in conjunction with Sr. High meetings.

b) Conduct monthly special events or activities to promote group growth, nurture or discipleship for

Middle School youth. Goals are to include team building, community responsibility and faith sharing. Special events may consist of any task, which supports the above goal to include;

community service projects, lock-ins, day trips etc. Depending on attendance, events can be in conjunction with Sr. High events.

c) Conduct a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, will be provided to the supervisory chaplain no less than 90 days prior to the event.

d) Provide weekly (school year) small group meetings focusing on studying scripture, discussing topical or relational issues for those serious about continuing to learn and expanding knowledge of the Bible or growing spiritually. Small groups will normally be at least one hour in duration and accommodate groups of 10 or more. Depending on attendance, meetings can be in conjunction with Sr. High meetings.

e) Visit students and faculty in youth center(s) weekly. The goal of these visits is to build relationships by becoming involved in youth center programs and providing a strong Christian role model in the school setting.

3000 Series - Control and Reporting

a) Meet with the designated NCOIC to ensure understanding and control of Chapel facilities, SOP’s, OI’s and procedures.

b) Provide a weekly report to the JBER Senior Installation Chaplain or designated chaplain detailing attendance, contact work, Volunteer involvement and activities.

c) The Coordinator will maintain active contact and presence in the major family chapel worship services as required by the JBER Senior Installation Chaplain or designee.

4000 Series – Administration

a) Provide advertising and promotional bulletin announcements, articles, flyers and materials to the Senior

Installation Chaplain’s office for approval and distribution in paper and on-line media.

b) Attend 673 ABW/HC staff coordination meetings.

c) Conduct quarterly Parent Meetings in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development.

d) Interface with Parish/Pastoral Advisory Councils and/or leadership on a rotating basis in order to report trends, attendance, needs for the program, and to coordinate congregational support for youth ministries.

e) Provide an annual review of the program in May providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.

f) Provide input for youth ministry in the chapel ministry plan, to include programs needs and projected costs.

g) Provide ordering information in the authorized format for supplies and resources to support youth activities.

5000 Series – Volunteers and Support Committee

a) Recruit volunteers to assist in conducting the program. A volunteer roster to include name, address, phone number, military affiliation and role must be maintained and updated at the Senior Installation Chaplain’s office. Coordinator will be required to obtain an USAF email account and will comply with PII (Personally

Identifiable Information) and AFI (Air Force Instruction) requirements. It is the coordinator’s responsibility to ensure that the moral character of volunteers recruited to assist in youth activities will be commensurate with their responsibilities to provide values-based leadership consistent with religious teaching within the chapel programs. Selection of volunteers will be in accordance with applicable installation regulations.

b) Conduct training sessions to teach and train volunteers in all aspects of youth ministry. Help volunteers become comfortable in youth ministry, teaching them the skills and confidence to be effective volunteers.

c) Mentor volunteers on the varied aspects of youth ministry throughout the year. A volunteer utilization file to include roles, training and hours volunteered will be maintained.

1.2.2 Additional Responsibilities.

1.2.2.1 Coordinator will maintain a consistent on-site presence to meet the requirements of the contract on JBER. The coordinator will acquire all training necessary to work in military communities in the dedicated area of youth ministry.

1.2.2.2 The Youth Ministry program shall be Christian, nondenominational and ecumenical in nature. No faith, ethnicity, gender, race, or denomination shall be denigrated in any way. The

Coordinator is prohibited from proselytizing a particular creed or belief as preferable or superior to another. The Coordinator shall not conduct formal counseling, administer sacraments

(anointing, baptisms, Mass, etc.) or perform other Chaplain responsibilities.

1.2.2.3 The Coordinator shall exercise discretion regarding persons counseled or interviewed, and regarding any other information relating to individuals participating in the Youth Ministry

Program. The Coordinator shall not relate or communicate sensitive information regarding such individuals, nor shall the Coordinator provide originals or copies of personal notes, checklists, or counseling records regarding such individuals to any other persons without express approval from the Senior Installation Chaplain, or other competent authority. This duty of discretion shall in no way be construed as providing the Coordinator the power of “priest-penitent” privilege as provided in law.

Section 2:

QUALIFICATIONS

2.1 Minimum Qualifications.

2.1.1 The Coordinator will have specific training in youth work with a minimum of two years’ experience in youth ministry; at least 1-year of the youth ministry experience should be in a military chapel setting. A bachelor's degree is preferred. Seminary education is desirable.

2.1.2 Possess the ability to constructively interact with staff and lay volunteers in sometimes stressful situations and be able to work with people from many different faith backgrounds.

2.1.3 Be able to maintain a neat, clean and well-groomed professional appearance and conduct himself/herself in a businesslike manner.

2.1.4 Be able to work in a flexible environment. Generally programs will be scheduled during times that are accessible to the youth and will encourage maximum participation. These will normally be weekends, evenings and holidays.

2.1.6 Provide a resume with academic and work related references with proposals.

2.1.7 The Contractor must be able to read, write, speak and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

2.1.8 Contractor shall avoid representing or allowing themselves to be represented as chapel staff or government employees.

2.2 Mandatory Background Check.

2.2.1 In accordance with Dept. of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check (conducted through the JBER Chapel). Failure to satisfactorily complete the criminal history background check shall result in termination of the contract.

Background checks will be done by the Army/Air Force for DOD personnel that volunteer and there will be no cost to the coordinator.

Section 3:

SERVICES SUMMARY

3.1 The Coordinator shall perform all services within the guidelines of JBER Operating Instructions and

Regulations and Directives, and the JBER Senior Installation Chaplain’s Policy Statements.

Services Provided:

Monthly Service consisting of: Various Locations

1 unit = 1 Per Month for a total of 12 Units

Section 4:

GENERAL CHAPEL/BASE INFORMATION

4.1 Base/Facility Information.

4.1.1 Service/Utilities. All reasonable quantities of utilities shall be made available to the contractor without cost.

4.1.2 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

4.1.3 Key Control: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.1.4 Base Passes: The contractor will be required to comply with all security and safety clearances that are enforced at Joint Base Elmendorf-Richardson

4.1.5 The Coordinator will implement procedures that insure the security of government property and facilities. The coordinator will be aware of local safety requirements, conduct risk assessments for all activities, and make all reasonable efforts to ensure the safety of individuals participating in the programs.