Attch2_SOW_(Recovered).pdf

Solicitation # FA5000-14-T-0143

Attachment 2

Statement of Work For

Gospel Worship Service Music Director

Joint Base Elmendorf-Richardson, Alaska

Chapel Music Effort

27 August 2014

TABLE OF CONTENTS

SECTION TITLE PAGE

1 DESCRIPTION OF POSITON 3

2 QUALIFICATIONS 4

3 SERVICES SUMMARY 5

4 GENERAL CHAPEL/BASE INFORMATION 6

Section 1:

DESCRIPTION OF POSITION

1. 1 Contract Position Title. Joint Base Elmendorf-Richardson (JBER) Gospel Worship Service Music Director

1.2 General Scope of Responsibilities. Serves as musical director for regularly scheduled services and varied special services. Contractor shall ensure that all musical selections are appropriate for the specific type of worship service and Christian season. Musical selections should be coordinated with the JBER Gospel Service Musician or

Worship Service Chaplain for guidance with musical selections. Communicate to ensure that musical selections and instruments in support of the worship service.

1.2.1 Specific Responsibilities.

1.2.1.1 Contractor shall provide services in coordination with the chaplain in charge of the service, to include special services/events or seasonal observances. Contractor shall ensure that all musical selections are appropriate for the specific type of worship service and Christian season.

1.2.1.2 The contractor shall provide choir director and Music Director support for weekly choir/worship team rehearsals as required.

1.2.1.3 Musical selections shall be discussed with JBER Senior Protestant Chaplain and/or the chaplain.

1.2.1.3.1 Contractor shall ensure that musical selections and instrumentation are suited to the venue.

1.2.1.3.2 Contractor shall coordinate, plan, and prepare worship slides (Power Point) for worship services. Contractor shall communicate with the JBER Gospel Service Musician or Worship

Service Chaplain in preparation of slides to ensure the slide corresponds with the worship service. Slides must include correct CCLI number.

1.2.1.3.3 Contractor shall have the ability to provide professional PowerPoint slides including the words to the worship songs for all worship services.

1.2.1.4 Coordinate with the worship leader to adjust tempo and style of choir accompaniment to enhance the congregation's ability to participate in worship.

1.2.1.5 Contractor supports choir rehearsals in coordination with the JBER Gospel Service Musician or Worship

Service Chaplain and person in charge of scheduling chapel facilities.

1.2.1.6 Coordinate with the worship leader and adjust tempo and style of choir accompaniment to enhance the congregation's ability to participate in worship.

1.2.1.7 Contractor shall bear any financial responsibility for the purchase of music, except for music which is funded by the Chaplain Tithes and Offering Fund.

1.2.1.8 Contractor/subcontractors shall be ready to perform no later than 20 minutes prior to the designated starting time of any service, and 30 minutes prior to a special service. The musician shall not leave until the service has ended.

1.2.1.9 Contractor/subcontractors shall ensure that all equipment is removed and stored in its original location from the sanctuary at the end of the service.

1.2.1.10 Contractor shall ensure that contract musicians providing services conduct themselves in a professional manner.

1.2.1.11 Contractor/subcontractors providing music services shall present a neat and well-groomed appearance appropriate to the conditions under which the services are being conducted. Civilian attire shall be in good taste and of a semi-formal nature for a worship service and casual (no jeans or T shirts) for other special events. Footwear must be worn at all times.

1.2.1.12 No contract musician reporting for duty who appears recently to have consumed alcohol or taken illegal drugs shall be allowed to perform.

1.2.1.13 Contractor shall avoid representing or allowing themselves to be represented as chapel staff or government employees. Contractor will not attend any staff meetings.

1.2.1.14 Notify the Senior Protestant Chaplain or designee concerning any maintenance problems or requests concerning the instrument(s) of the chapel facility.

1.2.1.15 The contractor shall provide choir director and Music Director support for weekly choir/worship team rehearsals as required.

1.2.2 Additional Contractor Responsibilities.

1.2.2.1 If contractor provides a substitution, the individual must meet minimum requirements below:

1.2.2.1.1 Contractor shall ensure any substitutions of personnel have met the education and/or experience qualifications of replaced individual.

1.2.2.1.2 A résumé of all substitutions will be submitted to contracting office and kept within contracting file.

1.2.2.1.3 All substitutions are subject to a background check per section 2 of the statement of work. Any cancellations on behalf of contractor that are not fulfilled with a qualified individual will not be compensated. All substitutions must be approved in writing by the contracting officer (five) 5 business days before event.

1.2.2.1.4 Permanent changing of personnel will result in replacement personnel meeting the complete qualifications of the statement of work which includes the interview process. All permanent changes to personnel must be approved in writing by the contracting officer 30 calendar days before start date of new personnel.

1.2.2.2 Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.

1.2.2.2.1 Payment for funerals, memorials and other observances shall base on the “Special

Service/Special Rehearsal rate as defined in the contract.

Section 2:

QUALIFICATIONS

2.1 Minimum Qualifications.

2.1.1 A degree in music from an accredited institution is preferred. (A minimum of four years of experience in Protestant Church (Gospel style) music may be substituted.)

2.1.2 Knowledge of Protestant Gospel music and contemporary Christian music is required. Must be able to sing on key and lead a congregation in worship in a Gospel worship service setting. Must be able to schedule and lead a gospel worship/choir program. Must be proficient in an instrument suitable for leading worship in a Gospel

Worship service.A résumé shall be included with bid submissions and an interview/demonstration of qualifications may be required.

2.1.3 Previous experience leading worship in a Protestant military chapel setting is preferred.

2.1.4 The same individual cannot provide music director and musician services for the JBER Gospel Service.

2.2 Interview Requirements.

2.2.1 Interviews will be conducted after request for quote closure date. Interviews will be conducted by the

Senior Protestant Chaplain and/or members of the JBER Chapel to evaluate interview performance. A contracting officer or specialist will be present throughout all interviews.

2.2.2 Interviews will consist of reading sheet music and a musical demonstration. Music and instrument for demonstration will be provided by the chapel.

2.2.3 Contractors may bring an additional musical selection to play for the interview, however this is not required, nor will it be a basis of evaluation.

2.3 Mandatory Background Check.

2.3.1 In accordance with Dept. of Defense Instruction (DODI) 1402.5/para E6.10.6, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check, FBI, SCHR, and IRC (conducted by the Base Chapel). Contractor/subcontractor failure to satisfactorily complete the criminal history background check shall result in termination of the contract. Note: This requirement must be met only in the event that you work with any child under age 18 who is not accompanied by a parent or legal guardian.

Section 3:

SERVICES SUMMARY

3.1 Contractor shall plan on providing the services of one (1) Worship Leader/Music Director for the JBER Gospel

Worship Service.

3.2 All worship services are held in the location(s) indicated below and are subject to relocation. Contractor will normally be notified several days in advance of a projected move. All services are performed on Joint Base

Elmendorf – Richardson.

Service Date/Time Location No. of Units

Worship Leader Sunday/0930 a.m. Midnight Sun Chapel 52 Performances

Worship Leader Worship Team Midnight Sun Chapel 52 Rehearsals

Worship Leader Special Service Varied 10 Performances

Worship Leader Special Service Varied 10 Rehearsals

Total 124 Units

Contractor schedules choir rehearsals in coordination with the JBER Gospel Service Musician or Worship Service

Chaplain and person in charge of scheduling chapel facilities.

The contractor shall provide choir director support for weekly choir rehearsals as required.

Contractor shall provide appropriate music for funerals, memorials and other observances, in cooperation with the chaplain assigned to the service

Section 4:

GENERAL CHAPEL/BASE INFORMATION

4. 1 Chapel Specific Terms for Government Requirement.

4.1.1 Rehearsal: Rehearsals are held at times other than in conjunction with a performance. Normally, rehearsals are held in the evenings during the week, but may be scheduled at other times to enhance rehearsal attendance. Rehearsals should be cancelled during “off” seasons if deemed necessary by the JBER Senior

Protestant Chaplain. Rehearsals are no less than 30 minutes in duration and require at least 3 performers present. Average rehearsal length is 60 minutes. Rehearsals will be held in a chapel facility.

4.1.2 Performance: Performances are held at the scheduled worship service time. A normal worship service is 1 hour in duration. On special religious holidays, worship service may run longer, but not normally longer than 90 minutes. All performances shall include approximately a 15-minute warm-up period prior to the service start time. Location of warm-up may vary depending on facility availability.

4.1.3 Special Service/Rehearsal: Special services include memorial ceremonies or services, funerals, religious holidays, and additional rehearsals (with coordination of JBER Gospel Service Musician or Worship Service

Chaplain and person in charge of facility reservations) that might be required for religious holidays.

4.1.3.1 Given the difficult situation presented by the short notice of funerals and memorials, the contractor is strongly encouraged to have a list of potential subcontractors who may perform. Under normal circumstances, not less than 2 days notice will be provided for special services.

4.1.3.2 Music Coordinator services for weddings are not included in this contract. Wedding parties are responsible for the cost of any wedding music provided by the Contractor or subcontracted musician.

4.1.3.3 Special services shall be billed at the same rate as other performances.

4.1.4 Unit: One “unit” is equal to one performance, one rehearsal, or one special service.

4.1.5 Days: Services will be required on various days and times, including Sundays, and other days as required.

4.2. Base/Facility Information.

4.2.1. Equipment: The government will provide all necessary equipment, supplies and materials to include equipment mutually agreed to fulfill the requirements of this contract (i.e. music and musical instruments).

4.2.2 Service/Utilities. All reasonable quantities of utilities shall be made available to the contractor without cost.

4.2.3 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

4.2.4 Key Control: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.2.5 Base Passes: The contractor will be required to comply with all security and safety clearances that are enforced at Joint Base Elmendorf-Richardson