PWS_King_Salmon_Airport.pdf

King Salmon Runway Operation and Maintenance Services

Performance-Based Work Statement

611th ASUS Joint Base Elmendorf-Richardson, AK

1 April 2013

SECTION 1 - DESCRIPTION OF SERVICES

1. INTRODUCTION

1.1 Scope of Work

1.2 Mission

1.3 Direction

1.4 Airfield Management

1.5 Environmental

1.6 Plans

1.7 Publications and Records

1.8 Equipment Maintenance and Repair

SECTION 2 - SERVICE SUMMARY

SECTION 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property

3.2 Government Furnished Services

SECTION 4 - GENERAL INFORMATION

4.1 Contract Manager

4.2 Contractor Employees

4.3 Quality Control Plan (QCP)

4.4 Quality Assurance (QA)

4.5 Contractor Furnished Property and Services

4.6 Physical Security

4.7 Administrative Communications

4.8 Freedom of Information Act (FOIA)

4.9 Privacy Act (PA)

4.10 Records, Files, Documents and Work Papers

4.11 Hours of Operation

APPENDIX 1 - DEFINITIONS & ACRONYMS

APPENDIX 2 - GOVERNMENT FURNISHED PROPERTY

APPENDIX 3 - REPORTS

APPENDIX 4 - PUBLICATIONS

APPENDIX 5 - CONTINGENCY OPERATIONS

SECTION 1 - DESCRIPTION OF SERVICES

1. Introduction: The contractor shall provide maintenance and operation services for King Salmon airfield and roadway pavements at King Salmon Airport, Alaska.

1.1. Scope of Work: The contractor shall provide all personnel, vehicles, equipment, tools, materials, supplies, lubricants, transportation, refuse, environmental services, electronic communications, and other items or services necessary to meet the performance requirements of this Performance-based Work Statement (PWS) with the exception of Government Furnished Property (GFP) and Services as listed in Section 3.

1.2. Mission: Maintain runway and military airfield pavement so that military aircraft may be safely landed, serviced, maintained, and launched. Remove snow and apply sand on roadways.

1.3. Direction: The 611th Air Support Squadron (ASUS) is the requirements-generating activity, supplemented as necessary by the 611th Air Support Group (ASG), 11th Air Force (11 AF), HQ Pacific Air Forces (PACAF) staff, and other Department of Defense (DoD) agencies. All Government direction will come through the Contracting Officer (CO).

1.4. Airfield Management: CLIN X001

1.4.1. Runway and Military Pavements Maintenance:

1.4.1.1. The contractor shall maintain capability to perform the following 24-hours per day, 7 days per week as required to meet PWS requirements.

a. Foreign object debris (FOD) observation and removal

b. Vegetation prevention & removal

c. Inventory and application of deicing agents

d. Snow and ice removal

e. Repair and seal military parking ramp area

f. Pavement friction measurements

1.4.1.2. The contractor shall coordinate with the operations and maintenance (O&M) contractor for the un-stringing of barriers, as required to support snow removal operations. The contractor shall not remove snow within three feet of aircraft arresting systems, concrete housing structures/tape sheaves and unstrung cables.

1.4.1.3. The contractor shall notify the Program Manager (PM) regarding the amount of E-36 and urea needed for the next year, no later than 1 November of the current year. The contractor shall provide the amounts needed in gallons for E-36 and pounds for urea. Notification shall be in writing, dated and signed by the Airport Manager; format may be determined by the contractor. The contractor shall provide runway deicer inventory report in accordance with (IAW) Appendix 4, Reports.

1.4.1.4. The contractor shall not use sodium chloride, calcium chloride, or sand on or within 300 feet of runway 12/30, military taxiways, and ramps.

1.4.1.5. The contractor shall ensure that FOD is removed from airfield pavements used by military aircraft.

1.4.1.6. The contractor shall prevent vegetation from growing in/on airfield pavements used by military aircraft.

1.4.1.7. The contractor shall restrict use of Air Force snow removal equipment to King Salmon Airport military pavements until surface friction measurements are in accordance with requirements of the PWS.

1.4.2. Airfield Pavements Painting and Friction Measurements: CLIN X004

1.4.2.1. Airfield Painting. The contractor shall, in conjunction with and to the same standard, to which the State repaints airport pavement markings, repaint pavement markings on military pavements.

Repainting will include the taxi lines through the aircraft hangar, Building 160.

1.4.2.2. The contractor shall coordinate with the Air Force O&M contractor for access for painting pavement markings on military pavements.

1.4.2.3. Surface Friction Measurements. The contractor shall maintain runway and military airfield pavements to the following friction measurement standards in accordance with Air Force Instruction (AFI) 13-204V3 Air Field Operations Procedures and Programs, Chapter 18:

Runway 12/30, minimum of Runway Condition Reading (RCR) 12 Hangar south side ramp and taxiway Kilo, minimum of RCR 8 Holding pad on 30 end of main runway, minimum of RCR 8

1.4.3. Notice to Airman (NOTAMS):

1.4.3.1. The contractor shall issue all NOTAMS as related to the King Salmon Airport.

1.4.4. Installation Roadway Snow Removal: CLIN X001

1.4.4.1. The contractor shall remove snow and sand to provide a safe driving surface from roadways identified in Appendix 7.

1.4.4.2. The contractor shall remove snow and sand to the same standard as provided on State of Alaska owned roadways.

1.4.5. Repair of parking apron and crack sealant:

1.4.5.1. The contractor shall repair and seal pavements located on north side and south side of Building 160 Hanger. CLIN X001

1.4.5.2. One Time Repair: The contractor shall provide repairs which include removing existing asphalt sealant from the parking apron area seams and cracks, cleaning seams and cracks until free of sealant, dirt, and other debris, installing backer rods and applying silicone sealant to seams and cracks, and repairing spalls and other pavement defects with 6000 psi quick set concrete mix. CLIN 0005

1.5 Environmental:

1.5.1. General Operations:

1.5.1.1. The contractor shall conduct all operations in support of this PWS IAW State and Federal environmental laws, codes, and regulations.

1.5.1.2. The contractor shall be legally and financially responsible for the following that result from contractor’s practices, operations, and/or actions:

a. Violations of State and Federal environmental laws, codes, and regulations.

b. Releases of hazardous materials.

1.5.1.3. The contractor shall only use the refuse containers located at Buildings 147 and 536.

1.5.1.4. The contractor shall provide and use the necessary containers/drip pans for containing equipment fluid leaks for equipment stored in Building 147.

1.5.2. Use of Hazardous Materials within Air Force Boundaries:

1.5.2.1. The contractor shall within Base Boundaries:

a. Prevent the storage, or disposal of hazardous or potentially hazardous materials.

b. Restrict the storage of fuels, oils, fluids, and lubricants to those contained in engines, tanks, gear boxes, fittings, bearings, transmissions, and transfer cases required to ensure equipment and vehicle operability. Lubricants and fluids required to restore levels found low during pre-operational checks may be brought into the facility. These lubricants and fluids shall be removed from the facility following equipment servicing.

c. Provide O&M contractor’s site manager immediate notification of all releases of fuels, lubricants, fluids, and other potentially or known hazardous material.

1.5.3. Environmental Compliance Assessment and Management Program (ECAMP):

1.5.3.1. Contractor’s on-base operations and government provided storage areas and facilities will be inspected during ECAMP inspections. These inspections will include the Base Operations Support (BOS) contractor’s annual internal ECAMP inspection and government’s tri-annual HQ PACAF external ECAMP inspection. The Government will provide the contractor thirty (30) calendar days prior notice of ECAMP Inspections. See Definitions, ECAMP.

1.5.3.2. The contractor shall support ECAMP Inspections:

a. Make Airport Manager available to accompany ECAMP inspection teams to storage and operational areas Monday-Friday from 0800-1700.

b. Provide written responses to inspection audits within fourteen (14) work days of receipt of audit findings and follow-up inquiries to those responses identified by the Air Force as the contractor’s responsibility.

1.6 Plans:

1.6.1. FAA Approved Snow Removal Plan and Snow Removal:

1.6.1.1. The contractor shall provide the contracting officer (CO) a copy of King Salmon Airport’s Federal Aviation Administration (FAA) approved snow removal plan within thirty (30) calendar days of contract award. Military pavements will have the following priorities:

a. Priority 1 – Runway 12-30

b. Priority 2 – Alert hangar ramp and taxiway Kilo, Lima and Mike to Runway 12-30

c. Priority 3 – All other military pavements

d. Priority 4 – King Salmon installation roadways

1.6.1.2. The contractor shall provide updates and changes to the plan within thirty (30) calendar days of coming into effect.

1.6.2. FAA Approved Wildlife Hazard Management Plan:

1.6.2.1. The contractor shall provide the CO a copy of the FAA approved King Salmon Airport Wildlife Hazard Management Plan, which is required by the Federal Aviation Regulations (FAR), Part 139, within thirty (30) calendar days of contract award.

1.6.2.2. The contractor shall provide updates and changes to the plan within thirty (30) calendar days of coming into effect.

1.6.3. Contingency Support Plan:

1.6.3.2. The contractor shall provide a contingency support plan within thirty (30) calendar days of contract award to the CO.

1.7. Publication and Records:

1.7.1. The contractor shall, in writing, request publications not available over the internet from the Government’s King Salmon O&M contractor.

1.7.2. The contractor shall maintain Technical Orders (TO) current IAW TO-00-5-1, Air Force Technical Order System. Maintain other Air Force publications IAW AFI 33-360, Publications and Forms Management.

1.7.3. The contractor shall maintain contract records by subject or item in chronological order.

Records shall be maintained on-site and available for government review.

1.7.4. The contractor shall maintain on file for Government review:

a. DD Forms 250, Material Inspection and Receiving Report

b. DD Forms 1386, Ocean Cargo Manifest Summary Invoices

c. GSA Manifest Packing List

d. Government Bills of Lading

1.8 Maintenance & Repair Government Furnished Property:

1.8.1. The contractor shall return Government Furnished Property (GFP) to the Government IAW Air Force Joint Manual (AFJMAN) 23-110 VOL 2, Joint Service Manual for Storage and Material

Handling, updated 15 Mar 13, Part 2, Chapters 11, 13, 15, and 18.

1.8.2. The contractor shall sign and return Custody Receipt Listing (R-23) listing for GFP within thirty

(30) calendar days of contract award.

1.8.3. The contractor shall manage GFP maintenance IAW AFI 24-302, Vehicle Management, Chapter 4.

1.8.4. The contractor shall maintain GFP IAW TO 36-1-191, Technical & Managerial Reference for Vehicle Maintenance, Chapter 1, Paragraph 1.6 and 1.7; Chapter 3, Paragraphs 3.6 thru 3.6.16 and Section 3.9.

1.8.5. Vehicle Maintenance. The contractor shall provide a system which provides the ability to create, track and store vehicle maintenance actions through contractor developed work orders. Ensure contractor work orders capture the information required in the Vehicle Work Report H005.

1.8.5.1. The contractor shall request PM Approval to exceed one-time repair limits listed in the PM provided Annual One Time Repair Limit Spreadsheet. This spreadsheet will be provided by 1 October. Spreadsheet will provide one-time repair limit for each government provided vehicle.

SECTION 2 - SERVICE SUMMARY

2.1. Overview: The following Service Summary (SS) identifies critical success factors for the contract.

It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to assess all services called for in the contract to determine whether or not the performance objectives and goals were met.

2.1.1. This SS lists the performance objectives for the required service that the Government will assess.

2.1.2. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default”.

2.1.3. This SS was used as the baseline to develop this Surveillance Plan.

2.2. Assessment Methods: Methods of assessment will be developed based on acceptance of the service provider’s Quality Control Plan (QCP), which establishes the metrics to be used. Using the methods of assessment, a Quality Assurance Surveillance Plan (QASP) will be developed jointly with the service provider. The QASP will also specify how inspection and acceptance of services is to occur. The metrics and QASP will be developed after contract award, but prior to start of performance.

2.3. Government Quality Assurance: Contract performance will be surveyed to determine if it meets the contract standards.

2.4 Performance Evaluation: Performance of a service will be evaluated to determine if it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. If required, the contractor shall provide the Government written response why performance thresholds were not met and how performance will be returned to acceptable levels. The contractor will also provide how recurrence of the cause will be prevented.

2.5 Performance Objectives:

Performance Objective PWS Para Performance Threshold Method

2.5.1 Maintain Runway Condition Readings

(RCR) IAW contract requirements. A minimum RCR of 12 is required for holding pad, taxiway Kilo and hanger south side ramp.

Para 1.4.2.3 95% of the time Periodic Inspection

2.5.2 Ensure FOD is removed from airfield

pavements used by military aircraft.

Para 1.4.1.5 98% of the time Periodic Inspection

2.5.3 Prevent vegetation from growing in/on

airfield pavements used by military aircraft.

Para 1.4.1.6 99%of the time Periodic Inspection

2.5.4 Maintain practices, operations, and/or

actions within base borders IAW Federal and State environmental laws, codes, and regulations.

Para 1.5.2.1 99% of the time Periodic Inspection

2.5.5 Restrict fuels, oils, fluids, and lubricants

stored within government provided facilities to those contained in and required to ensure equipment and vehicle operability.

Para 1.5.2.1 99% of the time Periodic Inspection

2.5.6 Provide BOS contractor Site Manager

immediate notification of all releases of fuels, Para 1.5.2.1 98% of the time Periodic Inspection lubricants, fluids, and other potentially or known hazardous material.

SECTION 3 - GOVERNMENT FURNISHED PROPERTY AND

SERVICES

3. The Government will provide the property identified in Appendix 2 and the services listed below.

Contractor employees shall not use tobacco products in government-furnished facilities and shall comply with Joint Base Elmendorf/Richardson (JBER) tobacco use policies.

3.1. Government Furnished Property:

3.1.1. Government Furnished Facilities: The Government will provide facilities for use on this contact as listed in Appendix 2.

3.1.2. Government Furnished Property: The Government will provide equipment listed in Appendix 2.

3.1.2.1. Equipment Inventory: An inventory of the government-furnished equipment must be done no later than five (5) calendar days before contract start date, and within ten (10) calendar days of the start of the first option year, and ten (10) calendar days prior to completion of first option year. The contractor and the Government representative (identified by the CO) shall conduct a joint inventory of all government-furnished equipment and the contractor shall sign a receipt for all equipment records and the contracting officer shall be notified in writing. The contractor and the Government representative shall determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between contractor and government representative, the matter will be referred to the CO for disposition.

3.1.2.2. Government Furnished Parts: CLIN X003 The Government will fund the purchase of GFP.

Funding provided for under a separate contract line item. The contractor shall submit a purchase request with vendor quotes for items for exceeding $10,000 in costs. The contractor shall maintain three vendor quotes on file for items exceeding $2,500 in cost.

3.2. Government Furnished Services:

3.2.1. Utilities: Electricity, potable water, wastewater, and heat to government furnished facilities.

3.2.2. Snow Removal: Snow removal three (3) feet out from aircraft arresting systems concrete housing structures/tape sheaves and unstrung cables through the Air Force O&M contractor.

3.2.3. Facility and Storage Tank Maintenance and Repair: Maintenance and repair for fair wear and tear on government furnished facilities, storage tanks, and related piping, valves, motors, and pumps.

3.2.4. Deicers: Annual re-supply, off-loading, and testing of E-36. Annual re-supply of urea.

3.2.5. Sand Drying Operations: Provide dump trucks and operators to assist in annual sand drying operations.

3.2.6. Fuel: For Air Force funded equipment used in support of supplying fuel to support tanks.

a. Annually provide an updated listing of support tanks used to maintain site operations. Include tank number, capacity, location, status, and if above or below ground.

b. Provide a monthly spreadsheet of fuel sales to support tank issues to 611 ASUS/MS flight.

3.2.7. Vehicle Maintenance: For government furnished vehicles/equipment provide:

a. Monthly, a schedule of required maintenance.

b. Annually, in October, a spreadsheet listing one time repair limits for individual vehicles/equipment.

SECTION 4 - GENERAL INFORMATION

4. CONTRACTOR PERSONNEL:

4.1. Contract Manager: The contractor shall provide a manager who shall have overall responsibility for the performance of the work. The name of this person, and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the CO.

4.1.1. Contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.1.2. Contract manager, or alternate, shall be available to communicate with government representatives within two (2) hours during and after normal duty hours. Telephone numbers for after normal duty hours contact shall be posted on the exterior of the Airport Managers office/shop door.

4.1.3. Contract manager and alternate/alternates must be able to read, write, speak and understand English.

4.2. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.2.1. Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval according to DoD 5500.7-R Joint Ethics Regulation.

4.2.2. Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.2.3. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change of duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, the absence at any time shall not constitute an excuse for nonperformance under this contract.

4.3. Quality Control Plan:

4.3.1. The Government will evaluate the contractor’s performance by appointing a representative to ensure that services are received. The Government representative will evaluate the contractor’s performance through on-site inspections and the contractor’s quality control program.

4.4. Quality Assurance: According to the Inspection of Services clause, the Government will evaluate the service provider’s performance under this contract. For those tasks listed on the Quality Control (QC) plan, the Contracting Officer Representative (COR) will follow the methods of surveillance required from the QASP, government personnel will record all surveillance observations.

When a finding indicates defective performance, the COR will require the service provider manager, or designated representative at the site, to initial the finding. The initialing of the finding does not necessarily constitute concurrence with the finding, only acknowledgment that he or she has been made aware of the defective performance.

4.4.1. Government surveillance of tasks not listed in the SS may occur anytime during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other provisions. Any action taken by the CO as a result of surveillance will be according to the Inspection of Services clause and the PWS.

4.4.2. A COR represent the CO and will participate in the administration of this PWS. Subsequent to award, a COR designation letter will be presented to the contractor for signature outlining who the COR is, their qualifications, duties, and responsibilities.

4.4.3. Performance Evaluation Meetings: Performance Evaluation Meetings will be conducted as directed by the CO. The PM, or designated assistant, shall attend these meetings. The service provider may request a meeting with the CO when such a meeting is necessary. Written minutes shall be recorded by the Government and signed by the PM and the CO. Non-concurrence by the service provider shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

4.4.4. Quality Assurance (QA) Reports: The contractor shall respond to government QA reports.

This response shall describe the contractor’s root cause analysis of the cause of any problems identified and the contractor’s recommended correction. Problems identified in a QA report may only be closed with the concurrence of the Government.

4.5. Contractor Furnished Property and Services: The contractor shall provide all non-personnel services necessary to provide labor, material, and transportation of material and personnel to King Salmon AS, unless elsewhere identified as government furnished or cost reimbursable, to perform the requirements of this PWS.

4.5.1. The contractor shall provide all vehicles used in support of this contract other than the Air Force-provided vehicles and equipment listed in Appendix 2.

4.5.2. The contractor will determine the number of vehicles by type and size appropriate to meet contract requirements.

4.5.3. The contractor is responsible for all costs associated with transporting contractor vehicles to King Salmon AS.

4.6. Physical Security: The contractor shall be responsible for safeguarding all government property provided for contract used. At the end of each work period, all government furnished equipment shall be secured.

4.6.1. Key Control: The service provider shall ensure all government keys issued to the service provider are not lost and are not used by unauthorized persons. The service provider shall not duplicate any keys issued by the Government.

4.6.1.1. Upon discovery, the service provider shall report all lost, stolen, and duplicated keys to

BOS Site Manager.

4.6.1.2. In the event keys are lost or duplicated, the service provider may be required, upon written direction of the CO, to re-key or replace all affected locks without cost to the Government.

The Government may, at its option, replace all affected locks or perform re-keying and deduct the cost from the scheduled payment due the service provider. Locks must be replaced to government specifications.

4.6.1.3. The service provider shall restrict the use of keys issued by the Government to service provider employees only.

4.7. Administrative Communications: The contractor shall operate and maintain a fax machine between King Salmon Airport and JBER in support of contract requirements.

4.8. Freedom of Information Act: The contractor shall be familiar with the provisions of the Freedom of Information Act (FOIA), 5 USC 552, and Public Law 104-231. Within 24 hours of receiving a FOIA request related or pertaining to the Air Force or Air Force Contractors, the contractor shall forward the request and pertinent records to the CO for processing by the JBER Freedom of Information Act Manager.

4.9. Privacy Act (PA): The service provider shall be familiar with the provisions of the PA (5 U.S.C. 552a, Privacy Act of 1974/DOD 5400.11-R, DOD Privacy Program/AFI 33-332, Air Force Privacy Program). The service provider shall appoint a Privacy Act Monitor (PAM) in accordance with AFI 33-332/HQ PACAF Sup 1, Privacy Act Program, paragraph 1.4.8 (or its successor) and ensure that person receives required training through the Base Privacy Act Officer at 673 Communications Squadron/SCBR, to ensure compliance and administer the local program within the contractor’s area of responsibility.

4.10. Records, Files, Documents And Work Papers: All official records (regardless of media) as defined in 44 U.S.C. Part 3301, Definitions of Records/AFI 33-322, Records Management Program, Paragraph 2 or required by provisions of a mandatory directive listed in Appendix 4, Applicable Publications and Forms (that are the responsibility of the service provider) are the property of the U.S. Government and shall remain so upon termination or completion of this contract.

The service provider shall comply with AFI 33-322, Air Force Records Management Program, by using the automated Records Information Management System (RIMS), provided by the Air Force per AFI 33-322, Records Management Program, to develop a file plan to systematically catalogue, identify and otherwise manage all official records for which it has responsibility, including those inherited/transferred from the owning Air Force/Government organization. All official records shall be maintained for the retention periods specified by the applicable records disposition authority/table and rule from AFI 33-322, Records Management Program, Air Force Records Disposition Schedule. A Records Manager (RM) shall be appointed in writing and receive required training by 673 Communication Squadron/SCBR within three months of the effective date of the contract. The service provider shall provide to the CO, on request, copies of any records created and/or maintained as a result of this contract. These copies shall be provided within five (5) working days of receiving the request.

4.11. Hours of Operation:

4.11.1. Normal Hours of Operation: Normal hours of operation shall be from 0800-1700, Monday-Friday excluding Federal holidays and weekends.

4.11.1.1. The contractor shall ensure airfield pavements used by military aircraft meet contract Runway Surface Condition/Runway Condition Reading (RSC/RCR) requirements during normal hours of operation.

4.11.1.2. Extension of the JBER “Flying Window.” In support of flying operations, the COR may direct the contractor to maintain airfield pavements outside of the normal 0800-1700 time frame. Funding for overtime in these instances is provided for under a separate contract line item.

4.11.2. Exercise, Hours of Operation: There are no scheduled exercises at King Salmon.

4.11.3. Deployment, Hours of Operation: Deployments are not scheduled at King Salmon.

4.11.3.1. Central Point of Contact: The contractor shall provide the CO telephone numbers for the contractor’s 24 hours per day, 7 days per week central point/points of contact. The primary function is to receive initial notice of emergencies.

4.11.4. Federal Holidays: The following days shall be recognized as Federal holidays and performance is not required, except during military deployments:

• New Year’s Day

• Martin Luther King Jr. Day

• President’s Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

APPENDIX 1 - DEFINITIONS & ACRONYMS

A1.1. General Definitions:

Contracting Officer Representative: Individuals designated to perform quality assessment functions shall manage performance in accordance with Quality Assurance Surveillance Plan. They serve as on-site technical managers, assessing contractor performance against contract performance standards.

Service Summary: A summary of the performance objective and performance threshold required by the Government in contractor performance. These performance objectives are subject to government inspection The SS provides the inspection methodology for each performance objective.

Contingency Operations: Operations that require performance of services outside the normal hours of operation. Contingency operations may include but are not limited to the following: exercises, operations as a result of deployments, national emergencies, or natural disasters.

A1.2. Technical Definitions:

Airport Manager: The King Salmon Airport State employee who is responsible for the operation and maintenance of the King Salmon Airport.

Base Boundaries: All lands that are owned, deeded, leased, or licensed to the Air Force and under Air Force area of responsibility and operational control.

Contracting Officer: A duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

E-36: Liquid airfield pavement deicing agent. Annually, E-36 is delivered by barge to the Naknek dock. Barge company transports E-36 containers to King Salmon, Building 536, by truck.

ECAMP: Environmental Compliance Assessment & Management Program. An environmental assessment of Air Force locations to ensure activities, operations, and practices are within compliance of federal, state, and Air Force regulations, directives, and instructions. Teams comprised of Air Force and/or Contractor personnel conduct these inspections on an annual or tri-annual frequency.

Follow-up ECAMPS management action plans are developed to ensure correction of non-compliant items.

Federal Aviation Administration Approved Wildlife Management Plan: Title 14 Code of Federal Regulations, part 139 prescribes what FAA Approved Wildlife Management Plan must address for FAA approval.

Military Pavements: Taxiways NOVEMBER, MIKE, KILO, transient ramp off taxiway NOVEMBER, Combat Alert Cell north and south ramps.

Mishap: An unplanned or unsought event or series of events that result in death, injury, occupational illness, pollutant spill or damage or loss of equipment or property. Loss of property includes fuel spills and other occurrences of a similar nature.

Notice To Airman: “Notice To Airman” (NOTAM) is a notification of Airport/airfield problems or conditions. The Airport Manager provides this notification to the FAA Flight Control Center. This notification is provided/available to aircraft pilots as an advisory of existing problem or condition.

Quality Assurance Surveillance Plan: Prescribes the objective in having the services, the goals of the multifunctional team, team members and their roles and responsibilities (to include the contractor performing the services), and how the multi-functional team will assess contractor performance and manage the contract to obtain efficiencies, improved performance, and cost savings throughout its life cycle.

RCS/RCR: Pertains to the measurement, recording, and reporting of the airfield pavements braking surface.

Urea: Granular airfield deicing agent, delivered annually via airlift or barge. Urea is delivered in super-sacks from Air Force contracted vendors.

A1.3. Acronyms:

11 AF 11th Air Force AF Air Force AFB Air Force Base AFI Air Force Instruction AS Air Station ASG Air Support Group ASUS Air Support Squadron BOS Base Operations Support CO Contracting Officer COR Contracting Officer Representative DoD Department of Defense ECAMP Environmental Compliance Assessment Program FAA Federal Aviation Administration FAR Federal Aviation Regulation FOD Foreign Object Debris FOIA Freedom of Information Act GFP Government Furnished Property HQ PACAF Headquarters Pacific Air Forces IAW In Accordance With JBER Joint Base Elmendorf-Richardson NOTAM Notice to Airman O&M Operations and Maintenance

PA Privacy Act PAM Privacy Act Monitor PM Program Manager PMO Program Management Office PWS Performance-Based Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCR Runway Condition Reading RIMS Records Information Management System RM Records Manager RSC Runway Surface Condition SS Service Summary TO Technical Order USAF United States Air Force

APPENDIX 2 - Government Furnished Property

A3. The Air Force will provide the following facilities and storage tanks for use by the contractor in the performance of this contract.

A3.1. Facilities: Use of the following facilities:

Building 147 – Warm Storage for GFP snow removal equipment.

Building 536 – Dry Storage for government funded items.

A3.2. Storage Tanks: Use of E-36 Storage Tanks located at Building 536.

Four 25K gallon storage tanks and related piping, motors, valves, & pumps.

A3.3. Government Furnished Property:

# Description Unit Quantity Unit Cost Condition 1 Snow Blower & Head EA 1 $290,533 Used 2 Sweepsters EA 2 $347,907 Used 3 Sweepers EA 2 $325,000 Used 4 Roll Over & Plow EA 2 $179,170 Used 5 Loader EA 1 $90,359 Used 6 Urea Truck EA 1 $55,359 Used 7 Vacuum Truck EA 1 $82,002 Used 8 E-36 Tank Truck EA 1 $55,900 Used 9 Building 147 EA 1 Used 10 Building 536 EA 1 Used 11 E-36 Tanks EA 4 Used 12 Arc Welder EA 1 Used

APPENDIX 3 - REPORTS

A4.1. Runway Deicer Inventory Report: The contractor shall report on hand quantities of E-36 and UREA monthly for months September through April each year. Report the amount of E-36 in each bulk storage tank, by tank, and total gallons. Provide the amount of Urea stored in Bldg 536 in unopened containers/bags in pounds. Provide each monthly report by the 10 th of each reportable month. Report shall be in letter format, dated and signed by Airport Manager or designated replacement.

A4.2. Vehicle Work Report H005: The contractor shall submit weekly, by Thursday noon, electronic copies to CO, PM, LR, and COR. Report format is optional. A separate report shall be submitted for maintenance “actions completed/closed” and for those “started not completed.” Each report shall include a copy of the contractor-developed work order, per vehicle maintenance action, with applicable work order vendor invoices. At a minimum, the contractor’s work order shall include to the following information as applicable:

1 Vehicle Registration Number 2 Time and date work order was opened 3 Mileage/Hours 4 Description of action performed 5 System codes in accordance with T.O 36-1-191 6 Hours taken to perform action 7 Mechanic number (Provided by the PM) 8 Copy of vendor invoices for all parts purchased for the action performed, per vehicle, not including shop stock items.

A4.3. Vehicle Mileage/Hour Report H006: The contractor shall submit monthly, by the 10th of each month, electronic copies to CO, PM, LR, and COR. Report shall include mileage odometer or hour meter reading for all government furnished vehicles and be submitted in the below EXCEL spreadsheet format:

Vehicle Registration End Mileage Previous Month

End Mileage Report Month

Mileage Expended Report Month

XYZ 100 110 10

APPENDIX 4 - PUBLICATIONS

A5. GENERAL: Contractor shall comply with referenced publications. If only a portion of the publication is applicable to the contractor’s responsibilities, that portion will be referenced below.

A5.1. Air Force Instructions, Manuals & Regulations:

Publication Number Publication Title Publication Reference PWS Reference

AFI 13-203V3 Air Field Operations Procedures and Programs

Chapter 18 Para 1.4.2.3

AFI 33-360 Publications and Forms Management

Para 1.7.2

AFJMAN 23-110 Vol. 2 Joint Services Manual for Storage and Material Handling

Part 2, Chapters 11, 13, 15, Para 1.8.1

AFI 33-322 Records Management Program

AFI 33-332 Air Force Privacy Program AFI 33-332/PACAF Sup 1 Privacy Act Program 1.4.8 Para 4.9 AFI 24-302 Vehicle Management Chapter 4 Para 1.8.3 AFI 64-106 Air Force Industrial Labor

Relations Para 1.5, 2.3.4, 3, Para 4.2.2

A5.2. Air Force Technical Orders

00-5-1 Air Force Technical Order System

Chap 2-9 Para 1.7.1

36-1-191 Technical & Managerial Reference for Vehicle

Maintenance

Chap. 1, Para 1.6, 1.7 Chap. 3, Para 3.6-3.6.16, Section 3.9

Para 1.8.4

A5.3. Other Governmental Directives or Instructions

FAR Part 139 Wildlife Hazard

Management Plan 139.337(e) – 139.337(e)(7) Para 1.6.2.1

DoD 5500.7-R Joint Ethics Regulation Para 4.2.1 5 U.S.C. 552a Privacy Act of 1974 Para 4.9 DoD 5400.11-R DoD Privacy Program Para 4.9 44 U.S.C. Part 3301 Definitions of Records Para 4.10

APPENDIX 5 - CONTINGENCY OPERATIONS

A6. The contractor shall perform all requirements in support of exercises or contingencies to include Deployments, Employment, and Disaster Preparedness operations.

A6.1. If an exercise or deployment requires effort outside normal duty hours or workload outside the parameters of any variation in workload provisions of this contract, this workload shall be included as part of the fixed price of this contract.

A6.2. Within 60 minutes of notification by the CO, the contractor shall provide services to support national commitments up to and including a declared war that would generate increased mission requirements. These services shall be provided 24 hours a day, 7 days a week, as required for the duration of the emergency. The CO, on a case-by-case basis, will negotiate an equitable adjustment for additional workload over and above the requirements of the PWS.

A6.3. The contractor shall follow the priorities established by the contracting officer if the execution or exercise of multiple contingency plans generates conflicting support requirements.

A6.4. The contractor shall provide the CO a completed plan for providing maximum support of these contingencies no later than sixty (60) calendar days following the contract start date. Until this plan is provided to the CO, the contractor shall adhere to the Government’s current contingency and operational plans. The contractor’s plan shall stipulate procedures for recall of personnel.

A6.5. A joint review of the contractors contingency support plan will be conducted as required. The contractor may recommend changes. The Government will implement accepted changes. The CO, on a case-by-case basis, will negotiate an equitable adjustment if accepted changes impact the scope of the contract.

A6.6. The CO will notify the contractor when emergency situations exist (e.g., natural disasters, weather-related situations, base closures), which may cause changes to installation operations tempo.