Questions and Answer Water Delivery.pdf

Questions & Answers

Water Delivery

Mountain Home AFB

1. Q -The contract states 6,000 gallon is the minimum truck size. Would it be possible to use a 3000 gallon truck and deliver more frequently?

A- If the contracting officer can determine the cost to be fair and reasonable. 6000 gal.

was chosen as it’s more cost effective for the government though if fair price and performance can still be attained in 3,000 gallon increments, it will suffice.

2. Q- Is the water use higher in the summer months and are the roads plowed in the winter?

A- Water usage can be higher in the summer months due to fires and exercises. Roads are typically plowed to Saylor Cr Range and Grasmere. Juniper Butte may get plowed but low priority so it may be delayed. Juniper Butte is low usage in winter months low demand for water

3. Q-The request is for a 5 year contract but without knowing the price of fuel would be difficult to price out that far. Is there a provision to adjust rates based on fuel cost. The delivery rate would need to be adjusted at $7/gallon fuel vs current $3.50/gallon.

A- This will be awarded under a firm fixed price contract. Any possible adjustments / foreseeable costs should be incorporated into your bid.

4. Q- Is water currently transported via contractor or military transport?

A- Contractor to these locations.

5. Q- Are the roads for all locations accessible for 18-wheeler trucks to go in and out?

A- Yes.

6. Q- Can we as the prime contractor subcontract the work out? We will fully manage and oversee the whole operation as the prime.

A- Yes.

7. Q- It says 6000 gallons per truckload and my question is there any possibilities of having 2 truckloads of 3000 gallons?

A- See # 1

8. Q- Will it be possible for us to make more than one trip to each location in regards to delivering the requested amount of water? Maximum trips to each location would be two.

A- See #1

9. Q- When checking the delivery locations, we noticed some locations could possibly present road challenges when attempting to deliver during the winter months. Can you confirm the roads will be plowed and accessible when there is bad weather?

A- Winter sometimes presents challenges, roads do get plowed, but remoteness and storm intensity can drive delays in plowing times.

10. Q- Is the water to be delivered in 3 gallon jugs 5 gallon jugs, can you give a description, is it to be delivered for coolers?

A- This contract is bulk delivery typically 4500- 6000gal at a time.

11. Q- In the PWS I see an estimated annual use in gallons, as well as a monthly average use in gallons. Am I to understand that to mean that delivery of water in gallon sized containers is acceptable for this requirement?

A- See #10

12. Q- Would a 3,000 gallon truck work with more frequent deliveries? Is there a reason why the 6,000 gallon tank size was required? It looks like it’s requesting 5 years of bids, is there a way to have the rate modified if fuel prices doubled, or would that just be a guess with the bid?

A- See #1 and #3.

13. Q- I would like to confirm if there are any restrictions or preferences regarding the type of water to be delivered, such as whether it must be sourced from a municipal supply or if clean well water is acceptable, especially considering that the water may be delivered to a creek. Could you please confirm if water from this source is acceptable for this contract or if there are any specific requirements we need to adhere to?

A- The range site is named Saylor Creek no water is to be delivered to a creek. Sites have bulk water storage tanks 2000 - 50000 gal. Water is to be potable.

14. Q- Where is the water for this contract? Do I need to purchase it from the city of mountain home or does the AF have a location and provide it? Also does it have to be a straight truck or can we use a tanker trailer and semi. How many days a week and how many loads are required?

A- You source the bulk water from a potable -safe for human consumption source, typically a municipal water supply. City source.

15. Q- Are the three locations (Juniper, Saylor, and Grasmere) all within a 50 to 100 mile radius of Mountain Home Air Force Base?

A- Driving distance will vary depending on chosen route. It is approximately 80 mi one way to the furthest site, measured from Mountain Home AFB.

# Source Text Question

1 PWS 2.1

2.1. Water Delivery. The contractor shall

deliver water to the following range sites on a revolving basis or as requested by the Contracting Officer (CO) or Contracting Officer Representative (COR): Grasmere training site, Saylor Creek training range and Juniper Butte training site.

Q- What is the required minimum and maximum percentage fill levels that must be maintained in each on-site water tank throughout the contract period?

A- User calls and reports water levels. Contacts can be provided to call and request levels to allow contractor to maintain water in the tank and not go empty.

2 PWS 2.1

2.1. Water Delivery. The contractor shall

deliver water to the following range sites on a revolving basis or as requested by the Contracting Officer (CO) or Contracting Officer Representative (COR): Grasmere training site, Saylor Creek training range and Juniper Butte training site.

Q- How will the current percentage fill of each on-site water tank be communicated to the contractor at the start of the contract?

A- Users typically report levels to the COR and COR relays the information.

3 N/A N/A

Q- What Health and Safety regulations dictate the maximum duration that water can be stored in the tanks?

A- Tanks have adequate usage and reduction to where age is not a concern. Some are for fire protection and are no issue.

Q- Additionally, beyond ensuring the delivered water meets quality standards, is the contractor also responsible for maintaining water quality standards while the water is stored on-site in the tank?

A- No. User responsibility or base water operators responsibility.

4 N/A N/A

Q- Can you provide details on the physical layout and operational configuration of the on-site water tanks, including the distances between them and whether they function as an interconnected system (tied together)?

A- No tanks interconnected.

Q- If they are not tied together, which tanks are expected to have the highest usage rates?

A- Potable.

5 PWS 2.5

The contractor shall make every effort to maintain the same potable water quality during loading, shipping and offloading as it was received from the source system.

Q- Who is responsible for ongoing monitoring of water quality while it is stored in the tanks, and if so, what specific parameters must be tested?

A- Air Force

6 PWS 2.1

2.1. Water Delivery. The contractor shall

deliver water to the following range sites on a revolving basis or as requested by the Contracting Officer (CO) or Contracting Officer Representative (COR): Grasmere training site, Saylor Creek training range and Juniper Butte training site.

Q- The PWS states that water deliveries will occur on a revolving basis or as requested by the CO or COR. In cases where deliveries are not explicitly requested, what are the contractor’s responsibilities for monitoring tank levels at the range sites?

A- Site contacts can be provided to request tank levels so the contractor can plan deliveries.

Q- Additionally, when the CO or COR requests a delivery, will they provide information about the current tank levels, or is it the contractor’s responsibility to assess the levels?

A- Site user provides level information, COR passes that along to the contractor.

Q- If monitoring is required, what data or monitoring mechanisms, if any, will be provided by the Air Force to assist the contractor in tracking tank levels?

A- Monitors are there but no longer connected due to cyber security issues