ATTACH_1_PWS_-_Sports_Officials,_7_July_2017.pdf

FA4897-12-D-2002 Attachment 2 1

PERFORMANCE WORK STATEMENT

(PWS)

Sports Officials

MOUNTAIN HOME AFB ID

7 July 2017

FA4897-12-D-2002 Attachment 2 2

STATEMENT OF WORK

TABLE OF CONTENTS

Paragraph Number

Title

Page

Section I – Description of Services 3

1.1 Description of Services 3

1.2 Sports Officials Services 3 - 6

Section II – Service Delivery Summary 7

Section III – Government-Furnished Property and Services 8

3.1 Government-Furnished Property 8

3.2 Government-Furnished Services 8

Section IV – General Information 9

4.1 Contractor Personnel 9 - 10

4.2 Government Personnel 9 - 10

4.3 Quality Assurance 10

4.4 Multi-Functional Team 10

4.5 Security Requirements 10

4.6 Traffic Laws 10

4.7 Weapons, Firearms & Ammunition 10

Appendices

Appendix

Title

Page

Section V - Appendices 11

1 Estimated Number of Games 12 2 Number of Officials Required 13 3 Playing Season 14

FA4897-12-D-2002 Attachment 2 3

SECTION I

DESCRIPTION OF SERVICES

1.1. Description of Services. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this Performance Work Statement (PWS), except as specified in Section III as government-furnished property and services, at Mountain Home AFB, Idaho. The contractor shall perform the contracted services to the standards identified in this contract. The workload estimates are listed in Appendix 1, Estimated Number of Games and Appendix 2, Number of Officials Required.

1.2. Sports Officials Services.

1.2.1. Certified Sports Officials. The contractor shall furnish certified/registered officials for all sports. Officials are required to successfully complete a recognized Certification Course and Exam (i.e. NCAA, ASA, USSSA, USA, Etc.) in order to be certified to perform officiating services at Mountain Home AFB. Proof of registration/certification shall be presented to the Sports Director or an authorized representative.

1.2.1.1. National Youth Sports Officials Association (NYSOA) training is required for employees officiating youth sports. The NYSOA training will be scheduled and paid by the Government.

1.2.1.2. The contractor shall ensure that all officials and scorekeepers/timers are knowledgeable on the rules, floors, playing fields, markings, and guidelines governing each sport.

1.2.1.3. Only personnel trained in sports officiating shall be allowed to perform work under this contract. The contractor shall maintain records of each individual’s training and certifications.

1.2.2. Enforce Rules and Bylaws. Officials are direct representatives of the Sports Program and, as such, are authorized and required to enforce all pertinent rules and bylaws established, with no deviations, for each sport they are officiating, along with the current official association rules established for each particular sport, to include:

1.2.2.1. Intramural Sports: Softball - United States Specialty Sports Association or Amateur Softball Association (ASA) and local by-laws; Basketball – National Collegiate Athletic Association and local by-laws; Flag Football – National Intramural-Recreational Sports Association and local by-laws; and Volleyball – United States Volleyball Association and local by-laws.

1.2.2.2. Youth Sports: Basketball – National High School Basketball Association and youth sports program by-laws; Baseball – Babe Ruth and Cal Ripkin Rules and youth sports program by-laws; Softball – ASA and youth sports program by-laws; and Soccer – United States Soccer Federation (USSF) and youth sports program by-laws.

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1.2.2.3. The contractor shall be responsible for providing officials with the appropriate rule book governing each sport. The Government will supply the contractor with a copy of the local by-laws 30 days before the start of the season.

1.2.2.4. The Government reserves the right to tailor the local by-laws for maximum participation and better play.

1.2.3. Prohibited Participation by Officials. Officials shall not participate as players, coaches, or team managers in the sport in which the official is officiating. In addition, the official must not be closely related to any participants of the sport. If so, the official must make this known as soon as possible, but prior to the game. The second official will be designated as head official for that particular game.

1.2.4. Coach Meetings. The contractor shall be responsible for having a representative present at the coach meetings for each sport. The Sports Director will set up coach meetings and notify the contractor of the date/time of these meetings no later than 30 days in advance.

1.2.5. Sports Clinics. The contractor shall be responsible for setting up monthly Sports Clinics for the following sports: basketball, softball, flag football, soccer, volleyball, and girls’ softball.

Sports Clinics will include instruction on rules, markings, playing fields, floors, and unsportsmanlike conduct. Sports Clinics shall be open to all officials and coaches. The contractor shall notify the Sports Director of the date, time, and location of the Sports Clinics.

1.2.6. Control of Game. The contractor shall take full authority and responsibility for proper conduct and control of the game, taking positions on the playing area for making calls, and to eject game participants and spectators which display poor sportsmanship as deemed by the official.

1.2.7. Scheduling Officials for Games. The Athletic Department will supply the contractor with a weekly athletic schedule on the Thursday prior to the start of the weekly schedule period.

Youth Programs will supply a game schedule to the contractor two weeks prior to the start of the season. The schedules will include game, date, times, and locations; Youth Programs will include age groups. The contractor shall be responsible for the scheduling of officials for the games they are required to work.

1.2.7.1. The contractor shall not be required to work holidays; however, they shall be required to work weekends.

1.2.7.2. Prior to the beginning of each season’s program, the contractor shall provide the Sports Director with a roster of officials who are eligible to officiate that sport on Mountain Home AFB. The roster shall include first and last name of official, duty phone, home phone, email address, if available, and proof of certification for that sport.

1.2.8. Pre-game Meeting. The officials shall be at the proper location for the scheduled game 15 minutes before game time and ready to officiate (including scorekeepers).

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1.2.9. Scorekeeping. Service of Scorekeepers will not be a requirement under the initial contract. If this service is desired and inserted into option year contracts, Scorekeepers shall follow the Sports Director or Youth Programs guidance on how to record and report scores.

Scorekeepers will be responsible for picking up the scorebooks from the Sports Director at least 15 minutes prior to the game time and returning them at the end of each day. Scorebooks are maintained by the Gunfighter Fitness Center.

1.2.10. Equipment Pick-up. Officials shall pick up all necessary equipment to conduct the game from the Sports Director prior to the start of the game and return it immediately following the game. All equipment is maintained by the Gunfighter Fitness Center.

1.2.11. Outdoor Sports. Officials for outdoor sports shall have the sole responsibility for making sure outdoor lights are turned on when needed and off prior to leaving the playing fields.

1.2.12. Absent Officials. Should an official fail to report or have to leave, the remaining officials(s) and scorekeeper (if available), shall proceed with the game until another official can fill the empty slot. The contractor shall not be paid for the missing official. If an official has to leave, the official must sign the scorebook and inform league officials of the time of intended departure.

1.2.13. Wear Proper Uniforms. The officials shall wear the proper uniform of that sport and have proper equipment in their possession at each game (including scorekeepers).

1.2.14. Cancellation of Games. The contractor shall be given a minimum one hour notice in the event a game must be cancelled. If a one hour notice is given, no payment shall be made; if a one hour notice is not given, the contractor shall be paid for the scheduled game(s).

1.2.14.1. In the event that games must be cancelled due to rain or bad weather conditions, the contractor shall be notified as soon as the Sports Director or Youth Programs staff makes a decision. If a one hour notice is given, no payment shall be made; if a one hour notice is not given, the contractor shall be paid for the scheduled game(s). If the games are in progress and the officials are at the playing field when the bad weather exists, the contractor shall be paid for those games in progress. Officials are required to notify the Sports Director or Youth Programs in the event that bad weather conditions prohibit continued play.

1.2.14.2. If an emergency military commitment requires the cancellation of games, no payment will be made.

1.2.14.3. The official(s) has/have the authority to cancel any game because of gross misconduct of players. This determination shall be made at the discretion of the official(s). If games are cancelled due to misconduct, the contractor shall be paid for the game.

1.2.15. Forfeited Games. The contractor shall be paid for any forfeited game(s). Forfeited games shall be documented in the scorebook.

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1.2.16. Rescheduling of Games. Occasionally the schedule must be changed due to military commitments. The Government will notify the contractor as soon as possible of schedule changes. The contractor is required to accommodate these changes.

1.2.17. Ejection of Players. Incidents leading to player, coach, or spectator ejection, protest of the game, or any other problem(s), shall be documented in the scorebook and reported by the official to the Sports Director or Youth Program before 0800 the following duty day.

1.2.18. Validating Calls. An official may consult with another official at any time or when requested to do so by a team manager; however, the final decision shall rest with the officials whose executive authority it is to make the decision.

1.2.19. Game Protests. If a game is protested, the Sports Director will review the protest. If the protest is validated and upheld, the resulting replayed game will not be paid.

1.2.20. Reporting Injuries. Any injury sustained by a player or official shall be documented in the scorebook and brought to the attention of the Sports Director or Youth Program before 0800 the next duty day.

FA4897-12-D-2002 Attachment 2 7

SECTION II

SERVICE DELIVERY SUMMARY

Performance Objective PWS Paragraph Performance Threshold

Official Certification 1.2.1 100% of the officials shall have the correct certification for the sport officiating.

Coach Meetings 1.2.4 100% compliance is required.

Conduct Officials Duties 1.2.2, 1.2.6 100% compliance required.

Pre-Game Meeting 1.2.8 95% compliance required.

Official Uniform 1.2.13 100% of the officials shall be in the correct Uniform.

Equipment Pick-up 1.2.9, 1.2.10 100% compliance required.

Employee Training 1.2.1.3, 1.2.5 100% compliance required

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SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Property.

3.1.1. Facilities. Sports facilities and fields are provided by the Government.

3.1.2. Equipment. The government will provide for all games nylon mesh ball bags, balls, bats, netting, kicking tees, flag football belts/flags and score-books. NOTE: The appropriate equipment and supplies, in sufficient quantities, will be provided to the contractor for each sport.

3.1.3. Equipment Inventory. An inventory of government-furnished equipment must be done prior to the start of the game and after the last game for the day is complete. The contractor and a government representative (identified by the contracting officer) shall conduct a joint inventory of all government-furnished equipment and the contractor shall sign a receipt for all equipment provided by the government. Items of equipment missing or not in working order shall be recorded and reported to the contracting officer in writing. The contractor and the government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the government representative on the working order and condition of equipment, the disagreement shall be treated as a dispute under the contract clause entitled “Disputes.”

3.1.4. Obtaining Replacement of Government-Furnished Equipment. The contractor shall submit requests for replacement of government-furnished equipment to the Quality Assurance Personnel (QAP) for processing. Such requests shall specify the reason for the replacement request.

3.2. Government-Furnished Services.

3.2.1. Utilities. Utilities will be provided while the contractor is performing on base.

3.2.2. Security and Fire Protection. Security Police, phone number is 208-828-0911, and Fire Protection phone number is 208-828-6292, or 911 (Government phones only).

3.2.3. Emergency Medical Services. Ambulance and emergency medical services will be provided on a cost-reimbursable basis.

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SECTION IV

GENERAL INFORMATION

4.1. Contractor Personnel.

4.1.1. Contract Manager (CM). The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and an alternate or alternates, shall be designated in writing to the contracting officer no later than 30 days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate shall be available, during normal duty hours, within 1 hour to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. The CM or alternates must be able to read, write, speak, and understand English.

4.1.1.1. The contractor shall notify the Government, in writing, within 15 days, if the CM changes.

4.1.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting office as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.1.2.1. The contractor shall not employ any person who is an employee of the United States Government if employing such a person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD 5500.7R, Chapter 3. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of AFI 64-106, Para. 3.

4.1.2.2. The contractor is cautioned off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

additionally, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.1.2.3. The contractor shall maintain a sufficient number of qualified personnel to perform the requirements of this PWS.

4.2. Government Personnel.

4.2.1. Quality Assurance Personnel (QAP) will be assigned by the Contracting Officer, in writing, to the contractor after award.

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4.2.2. A Contracting Administrator will be assigned by the Contracting Officer, in writing, to the contractor after award.

4.3. Quality Assurance. The government will evaluate the contractor’s performance under this contract. Government personnel will record all surveillance observations. The QAP will require the contract manager or representative at the site to initial all evaluation results. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Any action taken by the contracting officer as a result of surveillance will be according to the terms of this contract.

4.4. Multi-Functional Team (MFTs). The CM may be required to meet with the Contracting Officer, administrator, and QAP, if needed, to discuss contract performance.

4.5. Security Requirements.

4.5.1. The contractor and its employees must comply with all applicable security requirements while on the military installation.

4.5.2. Passes and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and privately owned vehicles. An Entry Authority List (EAL) will be provided to the contracting office. The EAL will include the employee’s name, social security number, and birth date. This list will be updated when an employee’s status or information changes.

4.6. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their vehicles while on Mountain Home Air Force Base.

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SECTION V

APPENDICIES

Appendix 1 Estimated Number of Games

Appendix 2 Number of Officials Required

Appendix 3 Playing Season

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APPENDIX 1

Estimated Number of Games (Per Year)

SPORT GAMES

Intramural Basketball 120 Intramural Volleyball 100 Intramural Softball 120 Intramural Flag Football 100

Youth Baseball A 10 Youth Baseball B 8 Youth Soccer 40 Youth Girls Softball 10 Youth Basketball A 12 Youth Basketball B 10

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APPENDIX 2

Number of Officials Required

SPORT OFFICIALS SCORE KEEPERS /

TIMERS

Intramural Basketball 2 0 Intramural Volleyball 2 0 Intramural Softball 1 0 Intramural Flag Football 2 0

Youth Baseball A 1 0 Youth Baseball B 2 0 Youth Soccer 1 0 Youth Girls Softball 1 0 Youth Basketball A 1 0 Youth Basketball B 2 0

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APPENDIX 3

Playing Season

SPORT Months Intramural Basketball November - March Intramural Volleyball March - June Intramural Softball April - August Intramural Flag Football September - December

Youth Baseball May - June Youth Soccer April - May & September - October Youth Girls Softball May - June Youth Basketball November - February