Sect L - Instructions to Offerors (DRAFT).pdf

FA4890-22-R-0051

Section L - Instructions, Conditions, and Notices to Offerors

SECTION L – INSTRUCTION TO OFFERORS

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for this 9AF(AFCENT) Global Prepositioned Materiel Services (GPMS) source selection will reside with the Government. Each individual involved in this acquisition will execute a Non- Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.2 At proposal submission, the Offeror shall possess a SECRET facility security clearance to assume contract tasks and responsibilities. In addition, Prime Offeror shall possess ISO9001 certification/registration. For Joint Ventures, at least one (1) member is required to submit a certificate/registration. If an Offeror does not have this type of clearance and ISO9001 certification at the time of proposal submission, the proposal will NOT be evaluated and is not eligible for award. The Government will NOT sponsor Offerors for facility clearances.

L-.1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the Federal Acquisition Regulation (FAR). Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any Offeror for any costs incurred in the development of the proposal.

L-1.5 The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision. Offerors are advised that any features or technical offerings that exceed Performance Work Statement (PWS) requirements and are accepted by the Government may be incorporated as a requirement in the resultant contract.

L-1.6 In reference to PWS Appendix L – GPMS Program Authorization Documents, Offeror’s must request the equipment authorization listings via Department of Defense (DoD) Secure Access File Exchange (SAFE) (see L- 3.1). The information shall not be released to third party entities who are not providing a proposal in response to the GPMS solicitation.

L-2 FORMAL COMMUNICATIONS PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing by email to the Procurement Contracting Officer (PCO) and Contract Manager (CM) at the address below:

ACC AMIC/PKFC ACC AMIC PKFC

ATTN: Ms. Anissa Ross (PCO) ATTN: Ms. Veronica Boston (CM) Ref: Solicitation No. FA4890-22-R-0051 GPMS Ref: Solicitation No. FA4890-22-R-0051, GPMS Email: Anissa.Ross.2@us.af.mil Email: Veronica.Boston.2@us.af.mil

L-2.2 Site Visits and Pre-Proposal Conference

L-2.2.1 A Pre-Proposal Conference to explain the requirements of this solicitation and respond to questions raised by Offerors will be conducted on/about 24 May 2023 either virtually or at a location near Joint Base Langley-Eustis, mailto:Anissa.Ross.2@us.af.mil mailto:Veronica.Boston.2@us.af.mil

VA. The Government requires a list of attendees be submitted via e-mail to the PCOs listed in L-2.1 by 4:00 pm EDT, 30 April 2023. Title the e-mail "Pre-Proposal Conference - Company Name" (example "Pre-Proposal Conference - ABC Company"). Due to space limitations, Offerors shall limit the number of attendees to a maximum of three (3) individuals, to include teaming partners/subcontractors. Please provide name(s), business title, and contact information to include commercial telephone numbers and email addresses (official and/or personal) for all participants in the body of the email. More information will be posted to www.SAM.gov once details are solidified.

L-2.2.1.1 Offerors are requested to submit questions regarding the solicitation in writing via e-mail to the POCs listed in L-2.1 by 4:00 pm EDT, 16 May 2023 to allow their inclusion into the Pre-Proposal Conference agenda.

Questions will be considered any time prior to or during the conference; however, official answers will be provided to written questions only.

L-2.2.2 The Government will not be liable for expenses incurred by Offerors to participate in the Site Visits or Pre- Proposal Conference.

L-3 SUBMISSION OF PROPOSALS

L-3.1 Electronic Submission. Offerors must submit a point of contact name and corporate email (not .gmail, .yahoo, etc.) to the PCO and CM identified in L-2.1 to receive the DoD SAFE Link in order to submit a proposal. Submit electronic copies of each proposal volumes via DoD SAFE (https://safe.apps.mil) using Microsoft Office 2016 or later and/or Portable Document Format (PDF) using Adobe Acrobat DC or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG or.png images for charts or screen shots. The Excel attachment pricing template shall be submitted in Microsoft Excel 2016 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability. Use https://safe.apps.mil/about.php if you need full instructions on how to use DoD SAFE. File shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Include the file name in the header of each document. DoD SAFE submission notifications shall be sent to the PCO and CM identified in L-2.1.

L-3.2 Proposals in response to this solicitation shall be marked as valid for 350 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-3.4 Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) to include confirmation from the CM or CO. Simply receiving a “delivery receipt” does not indicate actual delivery to the Government Point of Entry. It simply indicates that it reached the initial firewalls. In the absence of confirmation from the CM or CO acknowledging receipt, Offerors shall assume that the proposal has not been received. Proposals not received by the designated submission deadline will be regarded as “late” and will not be considered.

L-4 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8 and supplements, the Government will retain an electronic copy of all unsuccessful proposals which will be protected from disclosure to unauthorized persons.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

http://www.sam.gov/

L-5.1 The instructions below prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.1.1 This solicitation will result in one (1) contract award.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

Volume I – Technical Volume II – Past Performance Volume III – Cost/Price

L-5.4 Proposal Format

L-5.4.1 Page Format.

Type size for text shall not be smaller than Microsoft Word Times New Roman 12-point font, single column, normal proportional spacing and one-inch (1”) margins (top, bottom, left and right). The Government will allow the header and footer text to be no smaller than 10-point font. The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8-point font. Text lines and table lines of text shall be single-spaced. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page.

A page shall be an 8 ½” x 11” sheet of paper. Foldouts shall not exceed 11” x 17” and shall count as two (2) pages.

Foldouts shall be kept at a minimum and shall be used only where a table or other graphic cannot be accommodated by a single 8½” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count.

An overall program organizational chart, if provided, will not be included in the page count. An acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Appendix K, Key Personnel, will not be included in the page count. Site specific organization charts will not be included in the page count but are limited to one (1) page per site, including manpower tables; sites include 1) PMO, 2) Shaw AFB, 3) Qatar (Al Udeid AB), 4) Abu Dhabi (Abu Dhabi Warehouses & Al Dhafra AB),

5) Kuwait (Al Jaber AB), 6) Thumrait, and 7) Masirah. If an Executive Summary is used only to summarize the Offeror’s proposal, it shall be limited to two (2) pages, type size for text shall not be smaller than Microsoft Word Times New Roman 12-point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right), will not be included in the proposal page limitation stated in L-5.4.5, and will not be evaluated by the Government..

L-5.4.4 Proposal Compliance

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and elimination from consideration for award. The Government will not accept any changes to the Contractor’s proposal after the closing date of the solicitation, unless through the process of discussions (see FAR 15.208 for further information regarding late proposals).

L-5.4.5 Organization/Page Limit.

Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the Offeror and will not be considered as part of the evaluation.

Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Electronic submission dates and page limitation dates are as follows:

Volume Title Page Limit Closing Date

I

Technical

14 Jul 2023

2:00 PM EDT

II

Past Performance

See L-8.1

III

Cost/ Price

None

Executive Summary (If applicable, submit within Volume I)

L-5.4.6 Cross-Referencing.

Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS

L-6.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within seven (7) calendar days after final solicitation release date. Questions/recommendations shall be sent to anissa.ross.2@us.af.mil; and veronica.boston.2@us.af.mil. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the Executive Summary within the Technical volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of GPMS requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable Air Force publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Data submitted prior to the proposal submission will not be considered mailto:veronica.boston.2@us.af.mil.

in the Government’s evaluation; therefore, such data shall not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix.

As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. Unless stated otherwise, all referenced paragraphs include all subsequent sub-paragraphs (for example,

5.0 includes 5.1, 5.2, 5.2.1, etc.) unless explicitly excluded. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed/provided in accordance with (IAW) Sections L of this solicitation. Offerors shall complete the last column with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. The cross-reference matrix will not be included in the proposal page limitation stated in L-5.4.5. See below cross-reference matrix format:

9AF(AFCENT) GPMS Technical Factor Cross-Reference Matrix

Descri ption

PWS Paragraph & Appendices CLINs (Base

Year Only) Service Summary

Item(s)

Section L

Section M

Proposal Mission Capability

Paragraph(s) Technical Capability

L-7.4.1 M-3.1

Program Management

Section A, chap 1.0, paras 1.1, 1.2, 1.3

Section A, chap 2.0, paras 2.1, 2.2, 2.3, 2.4, 2.5.

Section B, chap 1.0, para 1.1, 1.2, 1.3, 1.4, 1.5, Service Summary Table

Section C, chap 2.0, paras 2.1 – 2.2

Section D, chap 2.0, paras 2.1 – 2.3

Section E, Apps A-O

CLINs 1, 4, 15 SS-1.A, SS-1.B, SS-1.C L-7.4.1.1 M-3.1.1

Logistics Management

Section A, chap 3.0, paras 3.1 – 3.10

Section A, chap 4.0, paras 4.1 – 4.13

Section A, chap 5.0, paras 5.1 – 5.14

Section C, chap 1.0, paras 1.1 – 1.5

Section D, chap 3.0, paras 3.1 – 3.6

Section E, Apps A, B, C, F, G, K, M, N, O

CLINs 2, 3, 5, 6, 7, 8, 9, 10, 11

By baseline activity (e.g., BEAR), process

(e.g., CFV, PH/IT), or support (e.g., Exercise or

CLS)

SS-2.A, SS-2.B, SS-2.C

SS-3.A.1, SS-3.A.2, SS-3.B

SS-4.A

L-7.4.1.2 M-3.1.2

Mobilization/ Transition

Section D, chap 1.0, paras 1.1 – 1.11

Section E, Apps A - O

CLIN 17 SS-1.A, SS-1.B, SS-1.C

SS-2.A

SS-3.A.1

L-7.4.1.3 M-3.1.3

Small Business

Sub- Contracting

L-7.4.1.4 M-3.1.4

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.4 Technical Volume. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Volume I, Technical. The Technical volume shall include Factor 1, Technical Capability. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 FACTOR 1: Technical Capability. Factor 1 consists of four (4) Subfactors: (A) Program Management, (B) Logistics Management, (C) Mobilization/Transition, and (D) Small Business Participation.

L-7.4.1.1 Subfactor A: Program Management. Describe your processes that support effective overall management of the GPMS program that enable your ability to meet all PWS requirements.

- Describe your management approach that demonstrates an organizational structure with an appropriate leadership hierarchy and management processes to execute all PWS requirements. Detail how your proposed manning and utilization of personnel support your overall technical approach, including any specific plans for cross-training/cross-utilization.

- Describe your communications and information management processes that support your technical approach to meet all PWS requirements; identify your Data Management System and how required information will be accessible to the Government.

- Describe your approach for hiring, training, qualifying, and retaining personnel, including your approach for limiting/mitigating employee turnover and vacancies. Particular emphasis should be placed on how you will mitigate gaps in Key Positions and “one-deep” positions.

- Provide an organizational chart for your Program Management Office (PMO), as well as site-specific organizational charts for each location; each chart must include a site-specific manpower table detailing functional area, role, and number of personnel in each role. Identify the location of your PMO (whether CONUS or OCONUS) as well as any supporting business office/entity located in the AOR. (including PMO location) as well as a typical site, broken down to the functional level. Chart should support: how you plan to perform GPMS Program baseline activities, sustainment, movement, outload, and reconstitution of GPMS assets.

- Provide a Key Personnel table identifying key personnel positions, qualifications, certifications, and credentials to become PWS Appendix K. Positions identified by the Government in the PWS shall be considered Key Positions. Identify additional positions that, based on your technical approach, shall be managed as Key Positions. Effective summary includes the following:

1) Position/Title

2) Work Experience (management, supervision, technical)

3) Education (if substituted by experience, specify equivalent level of experience)

4) Clearance (secret, national agency check, host nation clearance)

5) Certifications

L-7.4.1.2 Subfactor B: Logistics Management. Describe your processes that result in continuity of mission support and compliance with all PWS requirements.

- Detail how you identify, prioritize, manage, and control day-to-day Operations & Maintenance (O&M) of all

GPMS assets and other Government Furnished Equipment/Property (GFE/P) to ensure asset serviceability and life-cycle maximization to enable flexible response to Exercise & Contingency Logistics Support (CLS) requirements. Describe Mission Support processes that enable O&M and Exercises & CLS requirements.

- Identify your mission support Contractor-Furnished Vehicles (CFV) by site, type, and quantity in a logical table.

Detail your plan/timeline for acquiring your CFV, associated risks, and your mitigation strategy to support full performance on Day 1 of the Base Period.

- Describe how GPMS Taskers will be executed, tracked, and reported to the Government as required by the PWS.

- Describe your processes for planning, preparing, delivering/out-loading GPMS assets/Unit Type Codes (UTCs) tasked to support exercises or contingency operations; your procedures and process for receiving, inspecting, reconstituting, and returning assets to a serviceable condition and storage following return from a contingency or exercise.

L-7.4.1.3 Subfactor C: Mobilization/Transition

- Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance, including realistic milestones and key phase-in tasks.

- Provide a Transition organizational chart that details personnel, functional assignments, and timeline for each position.

- Detail your approach for recruiting, hiring, and mobilizing personnel during Transition to meet full contract performance on Day 1 of the Base Period.

- Describe processes and procedures for integrating open actions (work orders, requisitions etc.) at all operating locations to prevent interruption in services and efficiently transitioning/phasing-in resources and personnel onto the contract.

- Describe your plan and processes for interfacing with the Incumbent Contractor through Transition.

L-7.4.1.4 Subfactor D: Small Business Participation.

- Provide a Subcontracting Plan (Large Business Prime Contractors Only) that complies with FAR Part 19, Small Business Programs, and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Small Business (SB), Small Disadvantage Business (SDB), Women- Owned Small Business (WOSB), Veteran Owned Small Business (VOSB), HUBZone, and Service-Disabled Veteran-Owned Small Business (SDVOSB). All small business subcontracting goals shall be expressed in terms of percentage goals for work to be performed by small businesses. Small business subcontracting goals must be expressed in terms of percent of contract dollars in addition to percent of subcontracted dollars.

- Proposed Subcontracting Plan shall separately address subcontracting with SB, SDB, WOSB, VOSB, HUBZone, and SDVOSB. An individual subcontracting plan must separately address subcontracting SB, SDB, WOSB, VOSB, HUBZone, and SDVOSB, with a separate part for the basic contract and separate parts for each option.

The plan shall be incorporated into the resultant contract.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 It is the responsibility of the Offeror to ensure the Contracting Office receives the past performance information.

Offerors shall submit a Past Performance Volume containing the following instructions:

a. Table of Contents: Not to exceed one (1) page

b. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1

c. Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3 and Section L, Attachment 1

d. Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.1.4.

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI). Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort using Section L, Attachment 3 – PPI Sheet. Each relevant contract shall have a minimum of six (6) months of active performance within five (5) years preceding the GPMS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. This information is required on the Offeror, subcontractors, teaming partners and/or joint venture partners the Offeror considers critical to overall successful performance. IAW FAR 15.305(a)(2)(iii), the Government will allow consideration of key personnel, including current employees and new hires proposed for this contract to be evaluated as part of Past Performance. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided should be on the Offeror (Prime Contractor), if available. The remaining references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. PPI Reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

1. Multiple-award IDIQ. Multiple award IDIQ contract numbers are not allowed to be used as a reference however, an individual task order issued against the multiple-award IDIQ is allowed. Multiple task orders issued against a multiple-award IDIQ cannot be combined and counted as one (1) contract reference.

2. Single-award IDIQ. Offerors using single-award IDIQ contract numbers as a contract reference shall include

BOTH the IDIQ contract number AND the individual task order number(s) in order to verify and validate that the IDIQ being referenced is in fact a single-award IDIQ contract. A maximum of three (3) task orders issued against a single-award IDIQ can be combined and counted as one (1) contract reference to address the criteria. A method of quality assessment shall be obtainable to the Government (i.e., CPAR/PPQ) for each contract reference.

L-8.1.2.1 PPI Contents. The Offerors’ Past Performance Volume shall, at a minimum, contain the following sections:

L-8.1.2.1.1 Glossary of Abbreviations and Acronyms. As applicable, each PPI shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L-8.1.2.1.2 Provide a one (1) page table listing the past performance citations included for easy identification.

L-8.1.2.1.3 Summary. For each cited past performance reference, describe the nature or portion of work performed.

Further, estimate the percentage of the total effort performed. Limit the summary information to one (1) page. Submit a separate PPI input for each reference.

L-8.1.2.1.4 For each past performance reference submitted where the Offeror performed as Prime, the reference shall include the following information:

PRIME Contract Number in Reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Telephone Number Prime Contractor’s CAGE Code and Unique Entity Identifier (UEI) Number Current Point of Contact (POC) (i.e., CO, Technical Program Manager, COR, etc.)

Current Telephone Number(s) for listed POCs Summary of the work performed.

L-8.1.2.1.5 For each past performance reference submitted where the Offeror performed as a Subcontractor, the reference shall include the following information:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractor’s Name / Full Address / Telephone Number / CAGE Code / UEI Number Current POC (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Telephone Number / CAGE Code / UEI Number Current POC (i.e., CO, Technical Program Manager, COR, etc.) Current Telephone Number(s) for listed POC(s) Summary of the work, or portion of work performed as subcontractor.

L-8.1.2.1.6 Offeror and (if applicable) Major Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner - Past and Present Performance Contract References. If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of no more than three (3) past and present recent and relevant references. For this solicitation, a major subcontractor is one who will perform 20 percent or more of the work. The Offeror and any major subcontractors, proposed partners, and/or proposed joint venture partners shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include a summary of the work performed, what capacity they served under the reference (i.e., prime contractor, subcontractor, partner, etc.), Offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria in Section M of the RFP, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the Offeror, the Offeror shall immediately notify the CO and CM of this solicitation. The Offeror shall provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the Offeror does not have Government past/present performance references, the Offeror shall provide references from commercial/private industry sources. If the Offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The Offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety. For ID/IQ contracts, do not submit CPARs for each task/delivery order. Use the PPQ to identify relevant contract performance. Only submit CPARs on task/delivery orders if the task/delivery order has been submitted as the

PPI.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 1). Past performance information concerning major subcontractors and teaming partners cannot be disclosed to a private party without the major subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance evaluation team in assessing your recent past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume but are not included in the page count.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc.

In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, UEI numbers, and CAGE codes within the past five (5) years from the issuance of the final solicitation date.

L-8.2 Past Performance Questionnaires (PPQ) (Section L, Attachment 2). The Government will use a PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR, or for ID/IQ contracts that do not have an overarching CPAR. It is the responsibility of the Offeror to send out PPQ’s to its references as applicable. The PPQ is for Government use only. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 3.104.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of six (6) months) that was/were performed during the last five (5) years preceding the GPMS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance during the last five (5) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of GPMS Support capabilities IAW PWS requirements and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet.

The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent, and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-2 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Pricing Table(s). The Offeror shall use the Section L, Attachment 4 – Pricing Template for the applicable theater to provide the proposed price for all Contract Line-Item Numbers (CLINs), including Transition, base period, and all option periods listed in Section B of the solicitation (Schedule of Supplies and Services). Both the solicitation and resultant contract shall contain FAR clause 52.217-8 entitled “Option to Extend Services,” which states the Government may require continued performance of any services within the limits and at the rates specified in the contract, up to an additional 6-month option period IAW FAR 52.217-8. Offerors shall include pricing in their proposal for the 6-month extension option period which shall be 50% of the last option period. This 6-month extension option amount will be included in the Government’s overall evaluation of each Offeror’s proposal. A plug number will be provided for all Cost Reimbursable (CR) CLINs. These pre-established amounts are to be included in the Offerors proposal. No fee is allowed.

The Government will also provide a plug number for CLIN X011 (Cost Plus Fixed Fee (CPFF)) Contingency Logistics Support GPMS Taskers/Reconstitution. Offerors shall propose a Fixed Fee rate for this CLIN and calculate it against the plug number to arrive at the total CLIN value. This is the ONLY CPFF CLIN that will contain a plug number. Offerors are required to insert their Fixed Fee rates for CPFF CLINs in the pricing template for evaluation purposes. Offerors shall propose indirect cost rates IAW approved forward pricing rate agreement from the Defense Contract Management Agency (DCMA). Offerors will not change the pre-established amounts. The proposed/approved indirect cost rate will apply to invoicing only. This rate will not be evaluated.

Contract CLIN Structure:

CLIN DESCRIPTION TYPE PRICING INSTRUCTIONS

X001 Program Management FFP

Offerors shall propose total price inclusive of all Program Management activities/resources; Site Managers shall be included in this CLIN. Offerors shall propose profit rates for base and option years.

X002 Contractor Furnished Vehicles (CFV) FFP

Offerors shall propose costs for CFV and any associated costs (e.g., maintenance, registration, insurance, etc.) for base and option years. Specify Vehicle Type, Quantity, Lease or Buy, Unit Price, other associated costs, and GPMS Site Location for each vehicle. Offerors shall propose profit rates for base and option years.

X003 Port Handling/Inland Transportation (PH/IT) CR A plug # is provided by the Government.

X004 Government-Directed Travel (GDT) CR A plug # is provided by the Government.

X005

WRM Equipment and Secondary Items and

Mine Resistant Ambush-Protected (MRAP) Vehicles

CPFF

Baseline storage & maintenance activities.

All resources (with the exception of QA, BEAR, Munitions, Navy Munitions/Navy Support, Medical Contingency Assets) below the Site Manager level at each WRM storage site shall be priced against this CLINs, including Salalah Port Lease.

Separate SLINs for WRM (e.g., TRAP, FORCE, Vehicles, AGE, RADR, and MMHE) and non-WRM (MRAP). A plug # is provided by the Government for the Salalah Port Lease costs.

Offerors shall propose an inclusive cost (proposed amount plus plug number) for this CLIN, to include all indirect rates and the fixed fee.

X006 Basic Expeditionary Airfield Resources (BEAR) CPFF

Baseline storage & maintenance activities.

All resources below the Site Manager level supporting BEAR will be priced against this CLIN.

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X007 WRM Munitions CPFF

Baseline storage & maintenance activities.

All resources below the Site Manager level supporting WRM munitions will be priced against this CLIN.

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X008

Navy Munitions (AUAB)

Navy Facilities/In-Flight Emergency (IFE) Divert Support (RAFO Masirah

AB)

CPFF

Baseline storage & maintenance activities.

All resources supporting Navy munitions (Al Udeid AB, Qatar) Navy facilities & IFE Diverts (RAFO Masirah AB). Separate SLINs for Qatar & Masirah.

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X009 Medical Contingency Assets CPFF

Baseline storage & maintenance activities.

All resources supporting Medical Contingency Assets at ADWH, UAE & RAFO Thumrait AB.

Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee.

X010 Exercise Logistics Support CPFF Offerors shall propose an inclusive cost for this CLIN, to include all indirect rates and the fixed fee

X011 Contingency Logistics Support (CLS)/GPMS Taskers/Reconstitution CPFF

Separate SLINs for each contingency (prep/outload and reconstitution).

A plug # is provided by the Government.

X012 Facilities Maintenance Labor FFP Offerors shall propose profit rates for base and option years.

X013 Facilities Replacement Parts/Supplies CR A plug # is provided by the Government.

X014 Facilities Projects (AF Form 332s) &

Engineering Studies CR A plug # is provided by the Government.

X015 Award Fee CR

Pre-established NTE amounts as identified in the Award Fee Plan.

Multiple SLINs as detailed in PWS, Section A, para 2.4.2.

X016 Contractor-Leased Facility (ADWH) CR A plug # is provided by the Government

X017 Transition FFP Initial transition costs. Offerors shall propose profit rates.

L-9.2 Supporting Price Backup Data. Certified cost and pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors shall provide support for all indirect rates proposed based on Offerors accounting system and any applicable Forward Pricing Rate Agreements. All prices should be rounded to whole dollar amounts.

L-9.2.1 Firm Fixed Price (FFP) CLINs. Offerors shall provide their profit rate for FFP CLINS to include the option years. The proposal’s pricing narrative shall break out the fully burdened labor rates, including all burdens, e.g., G&A, overhead, fringe, profit, fee, etc., for each labor category for work as described in the PWS. A Basis of Estimate (BOE) should be included that addresses each CLIN by functional area and location. For ease of administration, Offerors shall round all unit prices of proposed FP CLINs to whole dollar amounts BEFORE they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each FP CLIN.

L-9.2.2 Cost Plus Fixed Fee (CPFF) CLINs. Offerors shall provide a fixed fee amount for each CPFF CLIN. The total provided for each CLIN will be included and evaluated in the Total Overall Evaluated Price (TOEP). A rate is required for each labor category and service location. Supporting data should also explain the methodology used in developing proposed labor rates. Examples of supporting data, based on FAR 2.101 and FAR 15.403-3, are sales data and any information reasonably required to explain the Offeror’s estimating process, including, but not limited to—

(1) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

(2) The nature and amount of any contingencies included in the proposed price.

L-9.2.3 Cost Reimbursement (CR) CLINs. A plug # is provided by the Government. No fee is allowed.

L-9.2.4 Award Fee CLIN (CR). A plug # is provided by the Government for a fixed Award Fee.

L-9.3 Total Overall Evaluated Price. The TOEP will be determined by adding all extended prices for FFP CLINs, CR CLINs, and most probable cost for CPFF CLINs into a single sum (inclusive of the application of fixed fee for CPFF CLINs). The total overall evaluated price will also include the 6-month extension option period which shall be 50% of the last option period prices.

L-9.4 Service Contract Labor Standards (SCLS). Offerors shall comply with FAR 52.222-43 for their price proposal with regard to employees covered by FAR 52.222-41, the SCLS. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR 52.222-43. The SCLS only applies to CONUS labor; therefore, the increased wage or benefits costs of SCLS covered employees for CONUS Support services shall only be increased IAW FAR 52.222-43. The Offeror shall include rationale for proposed SCLS exemptions.

L-9.5 Proposal Documentation. Offerors shall provide the following as separate sections contained in the Price Volume and shall be completed as follows:

L-9.5.1 The Offeror’s response to the solicitation Section A, and the Offeror’s Representations, Certifications, and other statements shall be provided as separate sections separately tabbed in the Price Volume. Complete in its entirety the “Offeror” portion of the SF 33. An official having the authority to legally bind the company contractually must sign and date the SF 33. One (1) copy of the SF 33 must bear an original signature and if applicable, all amendments. The Offeror shall acknowledge any and all amendments per the directions on the amendment cover page (SF 30). Failure to acknowledge any amendments to the solicitation can result in an Offeror being deemed nonresponsive. Award cannot be made to a nonresponsive Offeror.

L-9.5.2 State in your proposal whether your representations and certifications are accurate and correct in the Online Representations and Certifications Application (ORCA) within the System for Award Management (SAM) at https://www.sam.gov. Otherwise, complete in its entirety, Section K of the RFP.

L-9.5.3 Offerors shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs.

If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. Since a portion of the contract requirements will be included on a cost reimbursable basis, provide a copy of your Disclosure Statement with the proposal, as well as identification of compliance with Cost Accounting Standards (CAS), if applicable, and any CAS violations and subsequent corrections.

Additionally, provide evidence of a DCMA acceptable purchasing system (if applicable) which is in compliance with your Disclosure Statement. Also, document adequacy determinations relating to your Disclosure Statement. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offerors shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA. If an Offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office.

L-9.5.4 Offerors shall provide a written statement that they will comply with Host Nation (HN) laws, to include Labor Laws. Specifically, the contractor shall be in full compliance with those laws pertaining to Omani Labor in reference to Omani employees.

L-9.5.4.1 Please note there may be Status of Forces Agreements (SOFAs), Defense Cooperation Agreements (DCAs), or http://www.sam.gov/ http://www.dcaa.mil/ other bilateral agreement in place between the U.S. and Host Nations. Be aware these agreements may not cover DoD contractors operating in these locations. If United States citizens are working abroad and are not covered under a SOFA, DCA, or other agreement then the contractor may be subject to Host Nation laws and may be responsible for paying local taxes associated with the positions at each location.

L-9.5.5 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9.6 Inconsistencies in Cost/Pricing Support.

L-9.6.1 Any inconsistency, whether real or apparent, between proposed performance/technical approach and cost/price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low cost/price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding of the nature and scope of the work required and its ability to perform the contract, and may be grounds for the rejection of the proposal.

The burden of proof for accurate cost/price calculations rests solely with the Offeror.

SECTION L, ATTACHMENT 1

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

DATE

MEMORANDUM FOR ACC AMIC/PKFC

300 Exploration Way, Suite 430 Hampton, VA 23666-6193 ATTN: Ms. Anissa Ross

SUBJECT: Consent Letter to Release Past Performance Information

We are participating as a (insert “subcontractor” or “teaming partner”) with (insert name of prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Langley Air Force Base, Request for Proposal Number – FA4890-22-R-0051 for 9AF(AFCENT) Global Prepositioned Materiel Services.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent letter to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

CAGE Code:

Phone Number:

SECTION L, ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

The Acquisition Management and Integration Center (AMIC) of the Air Force Air Combat Command is in the process of competitively selecting a source for the 9AF(AFCENT) Global Prepositioned Materiel Services (GPMS) program.

GPMS program provides services in support of storage, maintenance, outload, reconstitution, exercises, and contingency logistics support of prepositioned materiel for the 9AF(AFCENT)/U.S. Central Command (USCENTCOM) theater of operations.

One of the considerations in proposal evaluation is the verification of the Offerors' past performance on contracts or other work efforts which reflect the Offeror's ability to perform on the proposed effort. We depend on information received from organizations such as yours, which have had first-hand experience with the Offeror, for the evaluation of the Offeror's performance on those contracts or work efforts.

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