FA4890-17-R-0001-0001.pdf

FA4890-17-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1 CHANGE SUMMARY

The solicitation is amended to make the following changes:

1. Section L

L-5. has been amended to clarify proposal submission instructions

L-7.4.1 has been updated to reflect the date for all proposal information is 12 June 2017

L-9.4.1.1.d has been amended for clarification

2. SOW

Paragraph 4.1.4 amended to provide clarification

Paragraph 5.14 text has been corrected to reflect TODO

Technical Exhibit 2, Belle Fourche EWS, Paragraph 2 amended to provide clarification

Technical Exhibit 2, Grand Bay Range Section, amended to add estimated duration times

Technical Exhibit 2, Poinsett B&G Section, amended to add estimated duration times

All changes are highlighted in the respective documents.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L-1 GENERAL INSTRUCTIONS

L-1.1 NOTICE TO OFFEROR(S). Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs incurred in the development of the proposal.

L-1.2 Proposals in response to this solicitation will be valid for at least 270 calendar days. Block 12 of Standard Form 33 is completed to read 270 calendar days.

L-1.3 This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. The Offeror shall comply with the solicitation requirements as stated in the SOW. The Offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the Offeror's plans to implement all SOW requirements as assessed by the RFP evaluation criteria.

L-1.4 Efforts shall be made to keep offers as concise as possible with the emphasis being on providing information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims.

Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an Offeror's capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

L-1.5 Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in proposal Volume III, Price. Failure to acknowledge amendments to the solicitation results in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-1.6 The Government will utilize the Government-owned software, EZ-Source, for the evaluation. The software administration for EZ-Source is provided by ARRAY Information Technology. ARRAY Information Technology has executed a nondisclosure agreement. This nondisclosure agreement is available for review upon request. Stellar Innovations & Solutions and Harris IT Services may also provide software and hardware support during the proposal evaluation process. Stellar Innovations & Solutions and Harris IT Services have executed nondisclosure agreements. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection.

ARRAY Information Technology, Stellar Innovations & Solutions, and Harris IT Services are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

L-1.7 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2 ACCESS TO BIDDERS LIBRARY

L-2.1 Air Force Instructions, manuals, drawings, technical orders, or other publications referenced in the solicitation are either available on FedBizOpps, the AF e-Publishing site (http://www.e-publishing.af.mil), or will be available at the Bidders Library. None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation.

Documents cited within SOW, Appendix D – Publications and Forms and Websites, annotated as being available electronically, with the exception of documents labeled “FOUO" in the title or publication description, are available via public domain at http://www.e-publishing.af.mil/ or http://www.dtic.mil/whs/directives. Documents cited as “FOUO”, general Technical Orders, and system Technical Orders, as well as other documents (i.e., manuals), will be made available in the bidder's library.

L-2.2. The library will be available by appointment only from RFP issuance through the proposal closing date. E-mail: david.garza@dyess.af.mil at least 3 business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). The hours of operation are as follows: 8 a.m. - 11a.m. and 1 p.m. - 4 p.m., Monday through Friday, except holidays. One computer will be available in the Bidders’ Library. Only one offeror with no more than two (2) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at Snyder ESS, 3199 FM 1607, Snyder TX 79549, (325) 696-8910.

Offerors will not be allowed to remove any documents labeled For Official Use Only (FOUO) from this area. The Bidders’ Library does not contain any classified documents/materials. No printing or copy capability will be provided and no pictures can be taken; handwritten notes can be taken and removed from the library if they do not contain COMSEC information and are within FOUO distribution guidelines.

L-3 FORMAL COMMUNICATIONS. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation should be submitted in writing (via email) to the POCs at the address below:

E-mail: ACCAMIC.PKC.PTRRecompete2016@us.af.mil

Subject: Solicitation No. FA4890-17-R-0001, PTR Operations and Maintenance (O&M) POCs: Sharon Potter/J.J. Foster, ACC AMIC/PKCB PTR O&M Phone: 757-764-9371/757-225-6111

L-4 PRE-PROPOSAL CONFERENCE AND SITE VISIT. The Government held a pre-proposal conference and site visit at Poinsett Range on 19 April 2017 to explain the requirements of this solicitation and respond to questions raised by potential offerors. Briefings and related information were posted to FedBizOpps.

L-5 SUBMISSION OF PROPOSALS

L-5.1 Offerors are responsible for submitting proposals, and any modification, or revisions, so as to reach the Government office designated solicitation paragraph L-5.1 by the time specified in solicitation paragraph L-7. If hand delivering, the offeror is responsible for ensuring the documents are delivered prior to the closing date and time in paragraph L-7. Late proposals will be handled in accordance with FAR Clause 52.215-1. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ACC AMIC/PKCB

ATTN: Sharon Potter/J.J. Foster Solicitation No. FA4890-17-R-0001, PTR Operations and Maintenance (O&M)

L-5.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and not considered for award.

L-5.3 Offeror shall provide the following contact information for their proposal volumes in Volume III:

L-5.3.1 Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

L-5.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority even if that evidence has previously been furnished to the issuing office.

L-6 DISPOSITION OF PROPOSALS. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-7 PROPOSAL PREPARATION INSTRUCTIONS

L-7.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-7.2 Offerors are required to meet all solicitation requirements to be eligible for award. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-7.3 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation.

L-7.4 Proposal Format. A complete proposal consists of three separate and distinct volumes: Technical, Past Performance, and Price. Offerors shall not cross reference between Volumes. Each proposal volume shall be written on a stand-alone basis and should be clear and complete. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-7.4.1 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations as follows:

HARD CD-ROM PAGE CLOSING DATE AS

VOLUMES: COPIES CD-R LIMIT OF 12 NOON, EDT

I – Technical Original + 3 1 70 pages 12 June 2017 II – Past Performance Original + 2 1 See L-10 12 June 2017 III – Price Original 1 None 12 June 2017

L-7.4.2 Page Format. The proposal text shall be printed single-sided, no duplex printing. Font size for text shall not be smaller than Microsoft Word, Times New Roman, 12-point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). Font size for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman, 10-point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory.

L-7.4.3 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic. Fold-outs shall not exceed one fold (11” x 17”), and shall count as two pages. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-7.4.4.

L-7.4.4 Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section for exceptions per paragraph L-8 will not be included in the page count.

Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted.

L-7.4.5 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD-ROM or CD-R using Microsoft Office 2013 or searchable (not scanned) Portable Document Format (PDF) using Acrobat Adobe 11.0. Offerors shall NOT submit any document in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots.

Volume III pricing information consistent with RFP Section J Attachment/Sample Pricing Table shall be submitted in Microsoft Excel 2013 format. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror name-volume name.docx for MS Word, Offeror name-volume name.xlsx for MS Excel, Offeror name-volume name.PDF for Portable Document Format, etc.). Volume I shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Volumes II and III may be submitted with both spreadsheet (Excel) and narrative (Word/PDF) requirements, shall be searchable files, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks (CD ROM/CD-R) shall be required to update the final proposal resulting from any discussions, should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between the paper and electronic copies, the paper copy will take precedence and be used for evaluations.

L-8 EXCEPTIONS.

L-8.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the offeror’s proposal non-responsive. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date to ACCAMIC.PKC.PTRRecompete2016@us.af.mil. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation, clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. An overview section shall only be included if the Offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Any change to the requirement as a result of accepting an exception shall be reflected in an amendment to the solicitation.

L-8.2 In the event the Offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-9 INSTRUCTIONS FOR VOLUME I, TECHNICAL CAPABILITY (FACTOR 1)

L-9.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate the Offeror has a thorough understanding of the SOW requirements. Statements that an Offeror understands, can, or will comply with the SOW (including referenced AF publications, T.O.s, etc.); statements paraphrasing the SOW or parts thereof (including applicable AF publications, T.O.s, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical Volume of the proposal by reference. The Technical Volume shall not contain any pricing data.

L-9.2 Technical Factor Cross-Reference Matrix. As part of each offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process.

Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L - Instructions, Conditions and Notices to Offerors or Respondents and Section M – Evaluation Factors for Award of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below table example format:

CROSS REFERENCE MATRIX EXAMPLE

Subfactors SOW Paragraph(s) & Appendices Section L Section M

Technical Proposal Paragraph(s)

A. Program Management

Section C-1, Paragraphs, 1.4 1.7, 1.9 and Section C-4 Paragraph 4.4.

L-9.4.1 M-2.1

Aspect I – Management & Integration L-9.4.1.1 M-2.1.1.1

Aspect II – Quality Control L-9.4.1.2 M-2.1.1.2

Aspect III – Contractor Equipment L-9.4.1.3 M-2.1.1.3

B. Transition Section C-1., Paragraph 1.7.5 L-9.4.2 M-2.1.2 C. Facility Clearance - DoD Contract Security Classification (DD Form 254)

Section C-1, paragraph 1.9.3.5; Section C -4, paragraph 4.5

L-9.4.3 M-2.1.3

L-9.3 Glossary of Abbreviations and Acronyms. An abbreviation and acronym list shall be provided as an attachment within the Technical Volume.

L-9.4 Technical Subfactors.

L-9.4.1. Subfactor A: Program Management.

L-9.4.1.1. Aspect I - Management and Integration. Provide an organizational structure and explanation of the proposed program management approach to meet SOW requirements. At a minimum:

a. Provide an organizational chart that depicts the breakdown of all personnel from top-level management to the lowest organizational element. Explain responsibilities and identify functional relationships. Show lines of authority and the chain of command to include teaming partners and subcontractors. Clearly explain which resources will be internal or external to the company and how they will be utilized.

b. Provide a detailed explanation of each proposed manning level, skill mix, and labor category, to include an explanation of why the proposed levels, mix, and categories are technically adequate to successfully meet the SOW requirements consistent with the manning matrix at RFP Section L, Attachment 4. Thoroughly explain how each position will be utilized to meet technical requirements in the SOW.

c. Describe processes/procedures used to attract, hire, train, and retain qualified personnel to meet the requirements of the SOW.

d. Identify key personnel positions and their minimum qualifications. Explain why the personnel identified are required to successfully execute the program. Provide approach for maintaining currency of certifications and credentials of proposed key personnel and the key personnel identified at SOW para

1.9.3.4 For key personnel, at a minimum, include the following information:

- Position/Title

- Work Experience with DOD Aircraft Training Ranges (management, supervision, technical)

- Clearance (Secret)

- Certifications

L-9.4.1.2. Aspect II - Quality Control. Provide a detailed explanation of your quality control approach and how the quality processes integrate into your overall program management approach. At a minimum:

a. Describe the quality management structure to include personnel authority and responsibility (using a tree diagram), quality policy, quality objectives, and related documents needed to ensure effective planning, operation, and control of your processes.

b. Describe process/procedures used to ensure top management commitment/involvement to development, implementation, and continuous improvement of your quality program with emphasis on customer satisfaction.

c. Describe process/procedures used to ensure continuous pro-active preventive-based monitoring, measurement and analysis program that uses quantifiable metrics and focuses on conformance to the SOW and your quality program, correction and prevention of recurring discrepancies, and continuous improvement of processes/ performance.

d. Describe process/procedures for the testing and acceptance of threat and scoring systems assigned to a range, and approach for inspecting the threat and scoring systems. Include approach for timely and accurate scoring of missions and reporting of mission scores.

L-9.4.1.3. Aspect III - Contractor Equipment. Provide a detailed explanation of the proposed Contractor-owned heavy equipment/vehicles to be used in performance of the SOW.

L-9.4.2. Subfactor B: Transition. Provide approach for establishing required management processes that will result in continuity of mission support and contract performance; and efficiently phasing -in resources and hire trained/qualified personnel required to assume tasks and responsibilities for all components of the program performance start. At a minimum:

a. Identify key milestones that reflect how you will use the transition period.

b. Provide transition organizational chart with a brief functional statement and proposed staffing and timeline for each position. Provide your process for phasing -in all existing work (e.g., open maintenance and requisition actions) from the predecessor contract to prevent interruption in services.

Define actions to minimize disruption of the Government’s workforce and performance of operations by Government employees during the transition period. Identify all actions, in clear and understandable terms, that the offeror requires the Government to perform in order for the offeror to perform its Transition. Address process for ensuring security clearance requirements are met.

c. Address hiring process and schedule that is logical, and will allow for the fill of all positions within proposed organization and accomplishment of the transition tasks by function. Include contingency plan for replacing personnel during the transition period.

d. Address process for the movement of property to include contractor-owned property and heavy equipment/vehicles.

L-9.4.3. Subfactor C: Facility Clearance - DoD Contract Security Classification (DD Form 254). Offeror shall provide information from DD Form 254, items 6a through 6c for offeror and 7a through 7c for each subcontractor, with proposal submission. DD Form 254 requirements will be assessed IAW AFFARS Clause 5352.215-9000 and as follows:

a. Facility Clearance and Foreign Ownership Control or Influence (FOCI). The offeror, and subcontractors as required, must possess or acquire prior to Award Without Discussions or at the close of discussions a facility clearance equal to the highest classification specified on the DD Form 254 attached to this solicitation and be entitled to COMSEC information without additional authorization (i.e. National Interest Determination (NID)). Therefore, all facility clearances must be approved and FOCI issues in accordance with DoD 5220.22-M, must be mitigated prior to Award Without Discussions or at the close of discussions.

b. Subcontracting Classified COMSEC Work. If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with DoD 5220.22-M, paragraph 9-407, Subcontracting COMSEC Work, which states “Subcontracts requiring the disclosure of classified COMSEC information shall be awarded only upon the written approval of the Government Contracting Activity (GCA).” Offeror's request for authorization to subcontract classified COMSEC work shall be included in the proposal.

L-10.1.2.1 PPI Tool. Submit separate PPI inputs using the PPI tool (posted on FedBizOpps with the solicitation information as "ppi_tool.accdb") and instructions provided (Section L: Attachment 1) for each reference. Hard copies of the pages generated from this tool shall be used as the hard copy of the Past Performance Volume. If you are unable to download the PPI tool, contact the Contracting Officer for assistance. Save the PPI database file as prime contractor name + RFP number + .accdb (e.g.

XYZCompany FA489016R0032.accdb)

L-10.1.3 Subcontractor/Joint-Venture/Teaming Partner Consent Letter (Section L: Attachment 2). PPI references concerning subcontractor, joint-venture or teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime contractor is a private party, the Government will need consent before disclosing subcontractor/joint-venture/teaming partner PPI reference information to the Prime during exchanges. Completed consent letters shall be submitted as part of the Past Performance Volume for all subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement, whether or not a PPI is submitted on the subcontractor/joint-venture/teaming partner.

L-10.1.4 Authorization Letter. In order to validate an Offeror’ s past performance as a subcontractor on a submitted PPI contract reference, Offerors are required to provide written authorization for the Government to contact the prime contractor on the contract referenced in the submitted PPI.

L-10.1.5 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, or subsidiary companies with their applicable CAGE codes and DUNS numbers, and dates of organizational changes. Submit the current CAGE codes and DUNS numbers of the Prime/Joint Venture (JV) offeror and each team member, partner, and subcontractor included in your proposal in this section.

L-10.2 Recency Determination. Each PPI contract reference shall have active work/services (minimum of 12 months performance) that was/were performed during the last three (3) years preceding the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had active performance (minimum of 12 months) during the last three years.

L-10.3 Relevant Contracts. Offerors shall submit performance information on contracts they consider relevant in demonstrating their ability to perform the PTR OM&S requirement in accordance with (IAW) the SOW. This information should include rationale supporting their assertion of relevance IAW Section M, Evaluation Factors for Award, paragraph M-2.2.2. of this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the PTR SOW they relate. The Government is not bound by the Offeror’s opinion of relevancy.

L-10.4 Past Performance Questionnaires (PPQ) (Section L: Attachment 3). If an offeror is submitting a PPI reference that does not have a formally documented CPAR, the Offeror shall send a PPQ to the POC identified in each PPI reference cited in the offeror’s Past Performance Volume. All PPQs are to be submitted by the submitting PPI POC and sent via email directly to ACCAMIC.PKC.PTRRecompete2016@us.af.mil. Any PPQs submitted directly by offerors will be ignored and will not be considered as part of the evaluation. All PPQs must be received no later than the closing date for Past Performance listed in L-7.4.1. When a completed CPAR is available to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. The Government may also use the attached PPQ as a tool in collecting past performance data on additional sources the Government finds on a particular offeror (see paragraph L-10.5). In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-10.5 Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of an Offeror’s past performance. This includes past performance of the prime and any subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror.

L-10.6 Responsibility Determination. Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-11 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-11.1 Price.

L-11.1 Offerors shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line Item Numbers (CLINs) information and supporting price information in a format consistent with RFP Section J Attachment/Sample Pricing Table. This spreadsheet will be used to populate the contract Schedule B CLINs upon award and will be incorporated into contract terms and conditions at award. The burden of providing mathematically accurate and complete pricing proposals using a format consistent with RFP Section J Attachment/Sample Pricing Table rests with each offeror and shall reflect the manning requirements/labor categories contained in the manning matrix (consistent with format provided in L-9.4.1.1) submitted with Volume I - Technical (Factor 1). The offeror shall insert the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS and cost reimbursable (CR) Overtime CLINs for Transition, Base, and all Option years. The Government has pre-filled a not-to-exceed (NTE) amount for the Cost Reimbursable CLIN. These pre-established amounts are to be included in the offerors proposal exclusive of indirect rates and fee. Offerors shall not change the pre-established NTE amounts for the CR CLIN.

L-11.1.1 The New Mexico Gross Receipts Tax (NMGRT) associated with each period of performance (e.g. Transition, Base Period and all Option Periods) shall be included in the unit price and extended price proposed for the Holloman AFB CLIN(s). The NMGRT amount of the Holloman AFB CLIN(s) for this particular effort will not be adjusted as part of any future contract adjustments for annual Wage Determination under the authority of the Service Contract Labor Standards Clause. However, any future contract adjustment for new work at Holloman AFB may include NMGRT.

L-11.1.2 For ease of administration, all Schedule B prices shall be rounded. Offerors shall round all unit prices of proposed FP CLINs to whole dollar amounts before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar. For the cost CLIN, the total estimated cost of each CLIN shall equal the Government provided cost base.

L-11.1.3 Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data other than certified cost and pricing data is requested. Supporting data should explain the methodology used in developing your price. This information shall be submitted in Microsoft Excel 2013 format and the Microsoft Excel information can be supplemented with a Microsoft Word document as needed. The documentation provided shall provide support for all direct and indirect costs proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-11.1.4 Reasonableness and Realism. Any inconsistency, whether real or apparent between promised performance/technical approach and price, shall be explained in the proposal. The burden of proof as to price credibility rests with the offeror.

L-11.1.5 Unbalanced Offers. Offerors are cautioned against submitting an offer with unbalanced pricing;

see FAR 15.404-1(g). Examples of unbalance pricing include: proposed labor rates that are significantly less than or significantly overstated in relation to the proposed rates for other labor categories (either of the offeror’s proposal or the same labor categories as proposed by other offerors); significant differences between proposed labor rates in the same labor category between option periods; or proposed prices from year to year are above what would be considered a reasonable adjustment for inflation.

L-11.1.6 Service Contract Labor Standards. Offerors shall comply with FAR Clause 52.222-43 for their price proposal with regard to employees covered by the Service Contract Labor Standards. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by FAR Clause 52.222-43.

L-11.2 Proposal Documentation. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-11.2.1 Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-11.2.2 Section B. Offerors are not required to complete the Section B Pricing schedule in the RFP.

Offerors shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line Item Numbers (CLINs) information and supporting price information in a format consistent with RFP Section J Attachment7/PTR Sample Pricing Table. This spreadsheet will be used to populate the contract Schedule B CLINs upon award.

L-11.2.3 Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed System for Award Management (SAM) located at https://www.sam.gov.

L-11.2.4 Amendments. See paragraph L-1.5.

L-11.2.5 Description of any exceptions and deviations to the RFP even if noted in any other volume. See paragraph L-8

L-11.2.6 Financial Statements. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract, for use in the Government determining the apparent low offeror’s responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the offeror’s price. The offeror shall provide their previous three (3) fiscal year-end financial statements (income and balance sheet) to include notes to the statements. Also include documentation to show capability to access credit markets if necessary.

L-11.2.7 Reserved

L-11.2.8 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the Contracting Officer is required to request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Each offeror is required to submit a copy of their certificate of compliance from the OFCCP’s National Pre-award Registry database (http://www.dol-esa.gov/preaward/pa_reg.html) for Government verification as part of the proposal submission for each proposed contract and any first tier subcontracts of $10 million or more. If no compliance certificate is available from the OFCCP database, offerors shall state as such in their proposal and the government will make a request for EEO clearance to OFCCP.

L-11.2.9 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-12 DEBRIEFING OF OFFERORS. Debriefings are conducted with the goal of identifying to unsuccessful Offerors where changes can be made to improve proposals for future acquisitions. Any Offeror may request a debriefing by providing a written request to the Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button. The

“Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business

Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

• Contractor’s Name: Self-explanatory

• Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or Other

(Explain). An explanation comment box will display when you select “Other.”

• Place of Work: Location where contractor will perform work.

• Percentage of Work: Identify percentage of work contributed by specified business entity

• Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

• Add – Saves the current business relationship and allows for the addition of a new one.

• Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

• Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite

Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive- Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

Period of Performance (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

• Program Details Tab Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small

Business Concerns, on the contract you are submitting, if applicable.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance.

Explain why goals were not met, if applicable:

• POC & Key Individuals Tab Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

• Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

• Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

• Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past Performance.” The Business

Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.

Note:

• Submit an electronic copy (e.g. CD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g. ABCCompanyFA861710R6158.accdb)

• Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

3. Click the “Next” button twice to return to the “Contractor’s Menu”.

SECTION L: ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR ACC AMIC/PKCA

129 Andrews Ave, Suite 110 Joint Base Langley-Eustis, VA 23665-2788

ATTN: Ms. Sharon Potter/Mr. J.J. Foster

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA4890-17-R-0001, Request for Proposal for PTR O&M Contract.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain Best Value in Source Selections. In order to facilitate the Performance Assessment process, we are signing this consent form in order to allow you to discuss our Past Performance information with the Prime Contractor during the Source Selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

(Insert signature and title of individual with authority to sign for and legally bind the company)

SECTION L: ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

The Government may use the attached PPQ as a tool for conducting Past Performance telephonic or e-mail interviews. If there are no CPARS, offerors may send PPQ request to the PPI POC for direct submittal to PTR O&M, ACCAMIC.PKC.PTRRecompete2016@us.af.mil. In the event a PPQ is used, it will be treated as source selection information IAW FAR Part 2.101 and 3.104. Offerors shall not complete and submit any PPQ on themselves. Any PPQs submitted by Offerors will not be considered as part of the evaluation.

SECTION 1: CONTRACT IDENTIFICATION (TO BE COMPLETED BY OFFEROR)

A. Contractor

B. Contractor CAGE Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner Other (specify) If subcontractor, partner or other, who is the Prime?

D. Contract

Task Order

Note: If the referenced contract is an overarching ID/IQ or BPA, the Government will not assess performance…