PWS_draft_Fixed-Wing_Air_Transportation_Services_2700_lbs_-_Zone_5_SS.pdf

NORTH WARNING SYSTEM

Fixed-Wing Air Transportation Services, 2,700 lbs – Zone 5

The PWS applies to fixed-wing air transportation service to the North Warning System in Canada. Appendix 1 provides specific guidance for the Zone 5 area of service. Appendix 2 lists approximate site locations.

1.0 DESCRIPTION OF SERVICES

1.1. The Contractor shall provide all personnel, services, equipment, tools, oil, facilities, supervision and direct materials necessary for the performance of the air transportation services hereunder, including sufficient number of ground personnel for adequate maintenance and ground operation, except as otherwise noted in this contract. The

Contractor’s price includes all costs of performance (including spares, aircraft basing, lodging, crew rotation costs, and aircraft heaters) and costs for fuel handlers, except for items covered under reimbursable expenses.

1.2. Prior to contract start the Contractor shall furnish the Contracting Officer/Contracting Officer’s Representative

(CO/COR) with the name, address, and telephone number of an agent who will serve as a liaison between the

Contractor and the CO/COR. The agent must have authority to schedule contract services. The agent shall be available by telephone at all times.

1.3. Contractor uncontrollable delays/diversions. In the event a flight is delayed/diverted because of weather or other uncontrollable factors, a minimum waiting period of four (4) hours is required before a flight can be canceled. The final decision for flight cancellation due to weather rests with the aircraft commander. Canceled flights shall be rescheduled and operated within 24 hours or as mutually agreed between the Contractor and the O&M Contractor on the direction of the Government. If the crew must remain overnight (RON) through no fault of the Contractor or at the specific request of the CO/COR or HQ ACC AMIC Det 1 Representative, the Contractor will be reimbursed per diem rates consistent with Treasury Board of Canada, www.tbs-sct.gc.ca. Food and lodging arrangements are the

Contractor’s responsibility at the Base of Operations. The Government will reimburse the Contractor in accordance with the appropriate CLIN.

1.4. Flight delays/diversions caused by such events as maintenance and crew problems are considered Contractor controllable delays and shall be at the Contractor’s expense.

1.4.1. The contractor shall maintain a 95% reliability rate computed monthly by subtracting the total number of contractor-controllable delayed departures at the originating and en route stations from the contractor’s total number of scheduled departures and stating this as a percentage of total departures.Provide a matrix IAW Attachment XX

1.4.2. A delay shall be deemed to have occurred at the originating or en route station if the contractor’s aircraft departs the blocks more than 20 minutes after the scheduled departure time, except in those instances when the aircraft arrives at the next scheduled destination on time. Delays at originating and en route stations caused by factors beyond the control and without fault or negligence of the contractor shall be considered as contractor uncontrollable; a delay for any other reason shall be considered contractor-controllable Provide Aircraft

Unavailability Record to report all controllable delays. The contractor uncontrollable delay time experienced at the origination and en route stations on a mission shall be added to the scheduled departure time at the next en route station for purposes of determining the scheduled departure time at that station on that mission.

1.4.3. Failure to maintain a 95% schedule reliability rate will be reason for terminating the contract pursuant to FAR

52.212-4; however, nothing in this paragraph shall limit the right of the Government to terminate this contract for cause for other reasons or to limit any other rights and remedies provided the Government by law or under this contract.

1.4.4 The contractor may refuse any mission for safety reasons. However, missions must be rescheduled and flown as agreed to by North Warning System Operations & Maintenance (NWS O&M) Contractor.

1.5. The Contractor will obtain a flight number from the NWS O&M Contractor prior to leaving the base of operations. This flight number will remain unchanged until the aircraft returns to where the mission originated. Note that each trip must be assigned a new flight number (the next number in sequence).

1.6. The aircraft offered for the performance of this contract shall be Instrument Flight Rules/ Visual Flight Rules

(IFR/VFR) equipped. The type of aircraft will depend on weather, urgency of requirements, estimated time to perform the work and absolute limitations of civil twilight.

1.7. The Contractor shall be required to carry a survival kit, and two fire extinguishers on the aircraft.

1.8. The Contractor shall be responsible for the removal, from all North Warning System (NWS) sites, of all hazardous, unused and waste materials owned or generated in the operations of the Contractor owned aircraft.

Examples of such materials include, but are not limited to, unserviceable aircraft component and parts, used engine fluids, and any used or unusable petroleum, oil, and lubricants (POL) products.

1.9 The Contractor shall provide a daily flight log within 24 hours upon completion of each mission to the NWS

O&M Contractor through the Logistic Support Site (LSS) Manager, if possible, or a commercial facility. Flight Log will include any required per diem, lodging and landing fees. In addition, the contractor shall perform a visual fuel sampling, a clear and bright test, each time NWS fuel is taken and the flight log will be annotated to reflect fuel sampling has been accomplished. If commercial fuel is acquired, then the contractor shall annotate the cost and location of where the fuel was purchased. (CDRL)

1.10. PROHIBITED ACTIVITIES

1.10.1. All air carrier employees are prohibited from possessing alcoholic beverages on any North Warning System site.

1.10.2. Weapons are normally prohibited on North Warning Sites. The Contractor must ensure that weapons are secured at all times in a designated area as determined by the O&M Contractor.

1.10.3. Smoking is allowed in designated areas only.

1.11 LIABILITY FOR PERSONAL CARGO.

Contractor shall be responsible for the loss and/or damage to the passenger baggage and personal equipment while such items are in his custody or on board his aircraft. Liability for these items is limited to the actual value thereof, not to exceed $2,800.00 US per passenger. In the event it should become necessary to off load passengers at any location or station, other than at the direction of the Contracting Officer, the Contractor shall be responsible for such off loading, passenger care, and safeguarding personal baggage from loss, theft, and/or weather damage, reloading, and all costs incident to such services until such time as the Contractor moves or causes to be moved such passengers to their intended destination or to such other location as directed by the Contracting Officer. The

Contracting Officer shall be notified immediately of any off loading.

1.12. RESPONSIBILITY FOR GOVERNMENT CARGO.

To the extent insurance required by this contract is not required for payment of third party claims, the balance of said insurance shall apply to Government cargo loss, damage or destruction thereto. In the event of an accident, the

Contractor shall be responsible for providing continuous protection of all cargo aboard the aircraft and for delivery of the cargo to the point designated by the COR or HQ ACC AMIC Detachment 1.

1.13. ORDERS.

The CO will issue all task orders. After task orders are issued, the Operations and Maintenance Contractor will provide the Contractor with a tentative flight schedule for the following month. At least 24 hours prior to the scheduled departure time, the O&M Contractor and the Contractor shall mutually agree to the actual flight departure time. The Contractor shall not initiate any action to perform any work under this contract, which would exceed the amount on the delivery order. The contractor shall have the aircraft positioned and ready to take on passengers or cargo in accordance with this PWS and shall meet all scheduled take-off times. The CO/COTR/designated representative reserves the right to supersede or deny any flight requests made by the NWS O&M contractor to the

Contractor if the CO/COTR/designated representative determines that the request is not in compliance with NWS

Concept of Operations that have been agreed to by the USAF and CF. The CO/COTR/designated representative reserves the right to schedule a flight if deemed it serves the interests of the USAF/CF for the NWS; this request will supersede any requests made by the NWS O&M contractor.

1.14. MINISTRY OF TRANSPORTATION (Transport Canada)

Following the completion of any Civil Aviation Agency inspection, copies of the inspection report shall be forwarded to the Contracting Officer, HQ ACC AMIC/PKB, 11817 Canon Blvd. Ste. 306, Newport News, VA USA

23606.

2. SERVICE DELIVERY SUMMARY

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

METHODS OF

SURVEILLANCE

Perform all scheduled missions.

100% of the time

100% Inspection, Monthly Summary

Report

The Contractor shall maintain on-time schedule reliability.

95% of the time on an

Annual basis

100% Inspection, Monthly Summary

Report

On-time delivery and accuracy of CDRLs

98% on time delivery 100% Inspection

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. The Canadian Government, through the NWS O&M Contractor, shall provide:

3.1.1. 115V electricity and electrical hook-up, at some NWS sites.

3.1.2. Coordination of all hazardous material shipments with the Contractor.

3.1.3 A Flight Manifest listing the personnel authorized for flight prior to boarding along with the cargo listing. The contractor shall not permit any unauthorized personnel to board the aircraft.

3.1.4 In the event of an overnight stay due to weather conditions or mechanical, food and lodging will provided at any applicable LRR for Contractor personnel involved in the performance of this contract.

3.2. FUEL

3.2.1 The Contractor shall obtain written authorization from National Defense Headquarters, Attn: Director

Aerospace and Engineering Project Management (DAEPM), Radar & Communications System R&CS , MGen

George R. Pearkes Building, Ottawa, Ontario K1A 0K2 prior to establishing a fuel “cache” at any NWS sites. The request shall reference applicable contract number.

3.2.2 The aviation fuel used at NWS sites is JET A-1 (A-3) fuel with three additives consisting of a fuel system icing inhibitor (FSII), static dissipater and a corrosion inhibitor. This fuel has a pour point of -52C degrees and has been designated as JET A-1 (A-3).

3.3. RESERVED

3.4. Landing Fees. In the event the Contractor is directed by the CO/COR or HQ ACC AMIC Det 1 Representative to stop at a commercial airport, or other points, and is assessed a landing fee, the government will reimburse the

Contractor for such landing fees and all en route navigational service charges.

4. GENERAL INFORMATION

4.1 NOTICE OF ACCIDENTS

4.1.1. DOD Missions. When a Contractor’s aircraft is involved in an accident or incident in support of a DOD mission as defined in 49 CFR, Part 830, the Contractor will transmit the following information by the most expeditious means available, to the Transportation Branch (757-225-2377) at HQ ACC AMIC/PLGT, 11817 Canon

Blvd. Ste. 306, Newport News, VA USA 23692. On the next business day, notify the CO at HQ ACC AMIC/PKB

(757-225-3913), the COR at HQ ACC AMIC/PLG (757-764-9490), CCC (613-947-9663) and the HQ ACC AMIC

Detachment 1 (613) 297-5015 or 613-296-2149

4.1.1.1 Carrier and trip number

4.1.1.2 Aircraft type and number

4.1.1.3 Date and time of the accident

4.1.1.4 Last point of departure and point of intended landing of the aircraft.

4.1.1.5 Nature of the accident and the extent of known damage to the aircraft.

4.1.1.6 Total number of crewmembers and passengers on board.

4.1.1.7 Number of injured and fatalities aboard the aircraft.

4.1.1.8 Condition of baggage or government-owned material, if any, on board.

4.2. Notice of Accidents - Non - DOD Missions. When a contractor's aircraft is involved in an accident or incident in support of a non-DOD mission, as defined in 49 CFR, Part 830, the contractor will transmit the information in paragraph 4.2.1 above, by the most expeditious means available on the next business day to HQ ACC AMIC/PLGT

(757-225-2377), the CO at HQ ACC AMIC/PKB (757-225-3913), the COR at HQ ACC AMIC/PLG (757-764-

9490), CCC (613-947-9663) and the HQ ACC AMIC Detachment 1 (613)297-5015 or 613-296-2149).

4.2.1. Aircraft Medical Incidents. Report all aircraft medical incidents in flight, or while DOD passengers are under control of the aircraft captain, to the HQ ACC AMIC Detachment 1 (613) 297-5015 or 613-296-2149within 48 hours.

4.2.3. DOD Casualties. In cases where a death occurs on a Contractor’s aircraft, the following information shall be furnished via telephone to the numbers listed below: Name, Social Security Number (SSN) and component of service identified as Army-USA, Air Force USAF, Navy-USN, Marine Corps-USMC, Coast Guard-USCG. The following is a list of phone numbers for service casualty offices:

US Army: (800) 626-3317 US Navy: (800) 368-3202

US Marines: (800) 847-1597 US Air Force: (800) 433-0048

Coast Guard (USCG):

Atlantic Area Op’s Center: (757) 398-6390 (accidents east of Mississippi River)

Pacific Area Op’s Center: (510) 437-3701 (accidents west of Mississippi River)

A scanned informational copy shall be provided via email to the Transportation Branch (757-225-2377) at HQ ACC

AMIC/PLGT at accamic.lg@langley.af.mil.

4.3. RESERVED

4.4 INSURANCE

The contractor shall procure and maintain a level of insurance coverage commensurate with the commercial standard and in accordance with the host nation’s statutory limits during the entire period of performance under this contract.

4.5. NOTICE OF POST-AWARD/PRE-PERFORMANCE CONFERENCE

The Contractor shall attend a Post-Award conference conducted by the CCC (PWGSC) with the HQ ACC AMIC

Contracting Officer, Air Combat Command Contracting Officers Representative and HQ ACC AMIC Detachment 1 personnel in attendance. The Contractor shall be notified of the exact time and location of the conference at least 2 weeks prior to the scheduled conference date. The contractor shall bear all costs associated with this conference attendance.

4.6. PERFORMANCE OF SERVICE DURING CRISIS DECLARED BY THE PRESIDENT OR SECRETARY

OF DEFENSE OR OVERSEAS COMBATANT COMMANDER

In the event of a declared crisis, the Contractor is not relieved from the requirements of this contract. The contractor providing services designated as essential by the North Warning System Office (NWSO) or Air Combat Command

(ACC) is expected to use all means at its disposal to continue to provide services, in accordance with the terms and conditions of the contract during periods of crisis, or until appropriately released by the contracting officer.

4.7. METHOD OF MEASURING DISTANCE

In the event a flight is diverted or put in a holding pattern due to adverse weather conditions or other direction by the Government, payment will be calculated by multiplying flight time minutes times the block speed of the aircraft (see Attachment 3, List of Aircraft) then divided by 60, then multiplied times the unit price in the schedule. Flight time minutes shall be computed from block out to block in. Payment will then be made in accordance with the schedule.

4.8. CANCELLATIONS: In the event a flight is canceled prior to the scheduled departure time due to contractor controllable reasons, movement of any aircraft into and out of scheduled service will be at the Contractor's expense. The Contractor shall notify the Contracting Officer Representative (COR) at (757) 764-9490 or Det 1 at

613-297-5015 or 613-297-2149 immediately of any delay of aircraft departure including the reason thereof. Should the Government cancel a scheduled flight after the contractor's aircraft has already departed (has left the ground) its home base enroute to position, or has already positioned for a scheduled flight when notice of cancellation is given, the Government shall reimburse the contractor for the entire scheduled positioning leg and depositioning leg, even if the aircraft does not arrive at the positioning destination, at the mileage rate set forth in the mileage CLIN in the schedule. The government will incur no liability for costs until the aircraft departs the base of operations to position at the scheduled location.

4.9. Cost Summary Report - The Contractor shall submit a bi-monthly flying/cost summary report containing the following information: (CDRL)

4.9.1. Total hours/miles billed on current invoice and copy of flight logs and manifests for that period.

4.9.2. Total passengers and total cargo carried.

4.9.3. Total of reimbursable expenses on current invoice and applicable receipts.

4.9.4 Contract year to date total of hours/miles and reimbursable expenses expended per CLIN and SUBCLIN and remaining balances per contract.

4.10. The contractor shall provide a notice, by CLIN, when 75 % of the estimated quantity or total funded amount have been used. This notice shall be sent via fax or e-mail simultaneously to the HQ ACC AMIC/PKB, CCC, and

HQ ACC AMIC/PLGT and HQ ACC AMIC Detachment 1.

4.11. RESERVED

4.12. The airlift contractor shall supervise loading the aircraft and be responsible for proper weight and balance of all cargo loaded on the aircraft. Actual weight shall be used for each mission when transporting passengers and or cargo. Actual weight is defined as interrogated or scaled weight when transporting passengers. Scaled weight shall be used when loading and transporting cargo. An additive weight of 20 lbs. per person may be used for hand carried baggage.

APPENDIX 1

1. SPECIFICATIONS FOR FIXED WING AIR TRANSPORTATION – GOOSE BAY

1.1 Cargo and Personnel Movement. The Contractor shall provide multi-engine fixed wing aircraft equipped with removable and/or foldable passenger seating with seat belts, which provides seating for at least eight passengers.

The aircraft shall also have the capacity of transporting any combination of passenger(s) and/or cargo totaling a minimum of 3,300 or 2,700 lbs pounds, depending on CLIN requirements. The type of aircraft ordered will be the smallest aircraft commensurate with mission requirements. This payload does not include aircraft crewmembers and

Contractor equipment required for the performance of this contract. The aircraft shall be capable of transporting the total payload a range of 350 GCSM nonstop under IFR conditions. The aircraft shall be in compliance with established Canadian safety requirements and be equipped with tie-down devices to restrain the movement of cargo.

1.2. The Contractor shall be responsible for transporting personnel and cargo from origin to LRR sites. (Note: The airstrips at the LRR sites are gravel inactive airstrips that are not maintained and are not under NOTAM (Notice to

Airmen) Regulations. Requests for cross-zone flying shall be submitted to either the CO/COR or HQ ACC AMIC

Detachment 1 for review and approval prior to flying the mission.

1.3 The routes are from LSS Goose Bay NFLD, to Saglek Bay (Lab-2), Cartwright (Lab-6), and communities of

Nain, Hopedale and Makovik and return to Goose Bay by any combination of intermediate sites.

APPENDIX 2

APPROXIMATE SITE LOCATIONS

Zone Type Site Code Site Name Latitude Longitude

5 LRR Lab-2 Saglek 58 29' 17.0" 62 35' 08.0"

5 LRR Lab-6 Cartwright 53 33' 08" 56 49' 46"

5 LSS LSS-G Goose Bay 53 19' 09" 60 25' 33"

Pangnirtung 66 08' 43" 65 42' 47"

4 LRR Baf-3 Brevoort Island 63 20’ 20.0” 64 09’ 28.0”

4 LSS LSS-I Iqaluit 63 45’ 23” 68 33’ 21”

LRR = Long Range Radar

LSS = Logistic Support Site