PTR_QandAs.pdf

Primary Training Ranges OM&S Government Responses to Industry Questions

ID Reference Question/Comment Response

1 Draft RFP, Attachment 2

The DRAFT RFP directs us to “Attachment 2” for the DD254 with the Security Classification requirements for this solicitation, but Attachment 2 is a past performance letter document. Please specify the level of clearance required for this solicitation.

Attachment 2 to RFP is the DD254 (which will be posted with draft RFP 1 Feb 12), attachment 2 to section L is the Sample Subcontractor/Teaming Partner Consent Letter. The Draft SOW and the DD254 states the required security clearance.

2 TE‐4 and TE‐6 Grand Bay Range is not shown on either Technical Exhibit, even to say there are no vehicles. Please clarify what kinds and quantity of vehicles/heavy equipment are GFE, if any, at Grand Bay.

TE4 and 6 will be updated for final RFP

3 Draft SOW [Section C‐1] (1)

Reads “Optional locations for Operations, Maintenance, and Support(OM&S) at Park, FL; Belle Fourche (Colony) ESS, WY; Poinsett ECR, SC; Poinsett BG, SC; Snyder ESS, TX and RIIS, NV.” Should Avon be added before Park in this sentence?

Yes.

4 Draft SOW, Table 1‐1, Host Base Is the Host Base for Avon Park Macdill AFB or Moody AFB?

Moody is the owning base for Avon Park, Avon receives some support from Macdill

5 Draft SOW, Para 3.1.16

Reads “The Contractor shall support all ground personnel training activities (Security Forces training, Search, Rescue, and Evasion training, UAS operations, directed energy operations, or other ops, etc) by providing escort services as listed in paragraph 3.1.11 when required.” Should this section reference 3.1.15 or 3.1.11?

It should reference 3.1.15. Also note the title of Paragraph 3.1.15 is changed to read "Visitor Escort and Assistance."

6 Draft SOW, Para 4.1 Regarding MPQ‐T3 and an MSQ‐T43. Are these systems currently employed and if so, are they at Dare County ECR?

No. However these systems could be added to any range later under separate negotiation

7 Technical Exhibit 1A, Item PO02

Item reads “Quality Assurance program: Establish and maintain a Performance Plan (QASP), conduct and maintain inspections of all aspects of contractor performance thresholds in SOW.” Is the QASP as defined in Technical Exhibit 1A, Item PO02 a government or contractor function?

The QASP is a Government document. This Item has been changed to reflect the requirement for the Contractor’s Quality Control Plan (QCP) as required in SOW Section C‐1, Paragraph 1.8.

8 Technical Exhibit 2, AAA Simulators At Dare County, what are the two AAA Simulators? They are lighting systems that simulate AAA flash.

9 Technical Exhibit 2, Grand Bay When will the workload data be provided for Grand Bay? At final RFP

10 Technical Exhibits 4 and 5, Grand Bay When will the Vehicles or Heavy/Agricultural Equipment list be provided for Grand Bay?

At final RFP

11 Draft SOW Paragraph 2.7.3 and Table 2‐1 Paragraph 2.7.3 states "Some may be purchased via the reimbursable CLIN (see Table 2.1)." Should Table 2.1 reference pyrotechnics or Smokey SAM purchases?

Reference added in table. Purchase will be considered a purchase of parts for capital equipment.

12 Draft SOW Paragraph 2.13

Reads “The contractor shall provide all POL for vehicles and equipment (contractor and Government furnished), unless specified otherwise in section C‐5, Government Furnished Property and Services. Dielectric oil for communications‐electronic equipment is not classified as a POL. POL shall be cost reimbursable exclusive of a material handling rate and fee.” The last sentence of paragraph

2.13 appears to contradict the first. Will the Government reimburse for all POL, i.e., Government AND contractor furnished vehicles?

The contractor shall provide and the government will reimburse.

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13 Draft SOW Paragraph 3.1.6 Range Checklists

Reads “The contractor shall develop and submit range specific opening and closing checklists to the Government (ACC/A3AR) for approval. These checklists shall include all procedures necessary to open and close the range to include security (gates, checks, etc…), equipment, and facilities. Checklists for each operations position shall also be developed by the contractor and submitted to the government for approval. The checklists shall be submitted not later than one month after contract start date.” Will existing B&G Range checklists be provided during transition?

All non‐proprietary checklists will be provided

14 Draft SOW Paragraph 3.1.12

Reads “Contractor personnel may be certified to perform limited drop‐zone officer functions communicating only wind direction, velocity, and surveillance of the surveyed and approved drop zones on Grand Bay Range via air‐to‐ground communication.” Please clarify the use of "may" in the text. Should this read "will" or "shall"?

Changed to shall

15 Draft SOW Paragraph 3.1.18 Reads “The contractor shall perform limited OPFOR support when operationally scheduled.” Does this apply to all B&G sites, or only Grand Bay?

Grand Bay and Dare County are the only applicable ranges.

16 Draft SOW Paragraph 3.6.1.3

During fire season, the contractor shall ensure trained rangeland fire services personnel are on duty at the range during all air‐to‐ground ordnance delivery operations. The “Support Agreement between the 366th Wing, Mt. Home AFB, ID and the US Department of Interior, Lower Snake River District Office” and the Juniper Butte INRMP governs the required fire services response capability. Will a copy of the Juniper Butte INRMP be made available to prospective bidders?

Yes.

17 Draft SOW Paragraph 4.1.3

Reads “The contractor shall develop and submit standardized pre‐ operational and post operational, checklists to the ACC/PM for each equipment operations position not later than three months after contract start date.” Will existing EC Site checklists be provided during transition?

All non‐proprietary checklists will be provided

Scope of Work (5), Paragraph 1.3 Note 5, and Paragraph 1.4, AETC Operations

Is there a workload estimate for the RCO option to support AETC operations?

69 hours per week of RCO support.

Table 1‐2, paragraph 3.1.11, and TE‐2 Avon Park Item 7

Table 1‐2 was updated to reflect 7 LFEs per year at Avon Park.

Paragraph 3.1.11 and TE‐2 Avon Park Item 7 still reflect 5 LFEs per year. Will the government reconcile the number of LFEs per year for Avon Park and update all references to LFEs?

The requirement will be to support 7 LFEs

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20 Draft SOW Section C‐1

The Scope of Work paragraph has two options listed for Holloman Ranges. (3) Option to incorporate RCO duty of OM&S at Holloman Range, NM. and (5) Option to provide AOH with an RCO at Holloman Range, NM for Air Education and Training Command (AETC).

Schedule B CLIN 0304 is for Normal OM&S at Holloman without RCO. Clin 0004 is the option to provide RCO duty during normal OM&S at Holloman but it has AETC listed also. Will the government clarify the difference between normal RCO duty and AETC RCO duty and ensure Schedule B is structured to account for the difference?

RCO duty for Holloman is only related to AETC. RCO must be available for 69 hours per week in accordance with Table 1‐2. Schedule B reflects the requirement.

21 Draft SOW At the RIIS Site visit at Nellis AFB, on Thursday 9 Feb 12, there was a PowerPoint briefing given to the attendees. Will you please post this RIIS/ITAS PowerPoint briefing to the PTR FBO web site.

The RIIS briefing will be posted to FBO along with the minutes to the site visit.

Draft RFP page 112 of 130 and specifically Paragraph L‐8.4.1.1.1

The sentence reads “Identify key personnel positions and their minimum qualifications. Explain why the personnel identified are required to successfully execute the program. For key personnel, at a minimum, include the following information:” and Draft SOW pages 10 & 11 and specifically paragraph 1.9.3.4 “The Contractor will provide job descriptions for these positions and keep them current throughout the contract performance period. In addition, these job descriptions shall be available at each PTR location and at the contractor‘s program management office for Government review. Replacement of key personnel shall be at equal or higher caliber with respect to experience, skill, training and other qualifications. Proposed changes to position descriptions shall be submitted to HQ ACC/A3A.” It is unclear if actual resumes are required to be submitted with the Technical Volume for key personnel or just job descriptions and justifications. Also with regard to resumes, if required, it is unclear if there is a page limitation per resume or if the resumes are included or excluded from pages count. Is it correct that resumes are not required, just detailed job descriptions and rational for being key positions?

Resumes are not required. Refer to Section L “Instruction to offerors” and Section M “Evaluation criteria” as to what information is required for evaluation.

23 See # 22 If resumes are in fact required, what positions are resumes required for?

See response to Q‐22 above.

24 See # 22 If resumes are in fact required, is there a page limitation on each resume?

See response to Q‐22 above.

25 See # 22 If resumes are in fact required, request that they be also exempted from the 70 page Volume I Technical Volume page limitation.

See response to Q‐22 above.

Technical Exhibits #4 (GFE Vehicles – not replaceable), TE #5 195‐page Excel Workbook of GFE, and TE #6 (GFE Heavy/Agricultural Equipment –Replaceable)

Is all property and vehicles listed on TE #4 and TE #6 also listed on TE #5?

Each TE should not be duplicated. However, if when reviewing the documents and find inconsistencies, please identify those areas so we can appropriately address.

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27 See # 26

In TE #5 only Grand Bay used the Quantity Column (using numbers from 1 to 23) and occasionally Holloman put some quantities in Nomenclature Column. What are the quantities for GFE items for the remaining PTR locations?

Quantities are one unless stated otherwise

28 See # 26

In TE #5 on page 51 of 165 there is a Marsh Master Mower with no model or other identifying numbers listed at a value of $150,000, this term (Marsh Master Mower) is not used on either TE #4 or TE#6, is it listed in these Technical Exhibits under another name or what is its status? Please clarify.

The Marsh Master is only listed in TE‐5

29 See # 26

In TE #5 on page 51 of 165 there is a John Deere 120C excavator listed (valued @ $165,650.25) and on page 52 of 165 there is Bobcat Excavator listed (valued @ $163,995) but TE #6 only lists one excavator a model 120c (the John Deere) and TE #4 shows no vehicles for Dare County in a non‐replaceable status. Please clarify the status of this Bobcat Excavator.

The Bobcat is only listed in TE‐5

30 See # 26

Throughout TE #5 there are numerous tools boxes, tool kits and tool sets listed with values ranging from $200 to $5,000. Only at Poinsett range was there any additional identifying information (i.e. TRTG tool set). Where are the tool listing of the makeup to these tool kits/sets/boxes so evaluation can be made if additional tools need to be included in the Firm Fixed Price portion of the bid?

Hand tools are provided in sufficient quantity to perform maintenance on EC systems.

31 See # 26

In TE #5 on page 5 of 165 for Avon Park Range there is a John Deere Tractor Model 7320 listed but on TE #6 for Avon Park Range there is a John Deere tractor Model 720. There is a significant difference between these two tractor models. Model 720 is about 53‐59 HP and Model 7320 is about 125 HP. Which one is it or are there actually two John Deere tractors?

It is a 7320

32 Holloman site visit at Oscura range

Two tractors were identified as CFE but not part of this contract that were sitting against the fence. Please clarify the presence of contractor equipment not part of the contract on Government property.

The current contractor may be storing equipment at the range. Or may be using it. We are unsure of its status and it is not relevant to current bidders proposed plan to meet SOW requirements.

33 Draft SOW Paragraph 2.2.3 Reads “The Contractor shall provide and stock consumable items such as paper towels, toilet tissue, mops, brooms, and cleaning materials.” Are cleaning materials reimbursable?

All costs associated with services under Paragraph 2.2.3 are the responsibility of the Contractor.

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34 Draft SOW Paragraph 2.11

Reads “The Government will reimburse the contractor for expendable and non‐expendable parts and supplies required to maintain Government furnished equipment and facilities when the parts, supplies materials, and services are not readily available through Government channels in addition to the all‐inclusive, fully‐ burdened handling rate, as identified in the bid schedule.” Is it a correct assumption that for all GFE equipment listed in TE #5 all Preventive Maintenance (PM) items to include for example: filters, hydraulics fluids, seals, O‐rings, gaskets, hoses, belts, brake pads, and replacement mower blades are reimbursable? If any of these are not reimbursable, please clarify what is reimbursable and what is not.

The Government will reimburse costs for items identified in SOW Section C‐2, General Tasks, Paragraph 2.11 and in the paragraphs referenced in Table 2.1. If not specifically spelled out in the SOW or in the list of Technical Exhibits, they are the responsibility of the contractor. Note that Table 2.1 has been updated to properly reflect the referenced paragraphs.

35 Current Contract Who is the incumbent contractor? AHNTech, Inc.

36 Current Contract What is the current value of the contract, per year?

The value of the current PTR contract for the base plus 4 Option years is $69.02 M.

37 Site Visits Will there be a Site Visit to any of the locations?

Site Visits to Holloman, RIIS, and Snyder took place on 7, 9, and 14 Feb

12. They were publicized on 27 Jan 12 in the PTR Sources Sought posting on FBO.gov.

38 GFE/GFP

What heavy equipment/vehicles are required to be purchased/owned by the Contractor?

Heavy equipment and vehicles available as GFP are listed in the SOW Technical Exhibit (TE) 4 and 6. IAW SOW General Information, Section C‐1, Para 1.7 “the contractor shall provide a management plan, which includes list of proposed contractor owned heavy equipment/vehicles to be used in performance of the contract.” In addition, Section C‐2, General Tasks, Para 2.8.1 states, “TE 4 contains items that are nonessential and will not be replaced by the government when it is no longer economically feasible to repair. TE 6 contains items that will be replaced upon government determination that repair is no longer economically feasible.”

39 GFE/GFP

What other materials/supplies/inventory are to be owned by the Contractor?

TE 4, 5 and 6 lists all the GFE/GFP/Vehicles, Heavy Equipment etc., that is government provided. In addition, the SOW addresses all materials and/or equipment that are to be government furnished. If not specifically stated as government furnished then it is the responsibility of the contractor to provide.

40 SOW 1.9.3.5 Employee Security Requirements Reads “All contractor employees shall have and maintain a SECRET security clearance.” Does this apply to every employee at all locations (i.e. landscaping, maintenance, housekeeping)?

Yes.

41 RFP Attachment 4 Is this a national CBA that applies to all locations or is it regional and applies to only certain locations?

No. There is not a national CBA that applies to all locations. The CBAs are specific to individual ranges, with the exception of the Poinsett Range CBA which covers the workforce at the Poinsett B&G, Poinsett ECR, and Bulldog MOA. The applicable CBAs are as listed in Section J, Attachment 4 of the Draft RFP and will be reposted with the issuance of the final RFP.

42 RFP Attachment 4 Is there more than one CBA in place? Yes. There are seven (7) CBAs in place.

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43 RFP Attachment 4 What is the scope of the CBA(s)?

Please review the individual CBAs posted on FBO with the draft RFP.

The CBAs will also be reposted with the issuance of the final RFP.

44 RFP Attachment 4 Will the government release copies of the existing CBA(s)?

The CBAs were posted in the PTR Sources Sought notice and will be reposted with the issuance of the final RFP.

Technical TE #5 165‐page Excel Workbook of

GFE,

Specifically Snyder ECR pages 140 to 165. I have reviewed these pages several times and could not find any of the targets (2S6, SA‐6, SA‐8, SCUD) listed on the GFE list for Snyder ECR site. There are some of these types of targets and other targets listed for Belle Fourche ECR but not Snyder ECR. Are these target we were shown on Tuesday 14 Feb 12 at Snyder ECR actually GFE targets?

The targets are listed in the workload estimate. Historically targets have not been listed as GFE due to their association with bombing and gunnery ranges and viewed as expendable targets not equipment. All targets associated with EC locations are listed in TE‐2

46 TE‐5

Will these targets [referenced in Q‐45 above] with quantities, types, value and location be added to TE# 5?

Targets will not be loaded into TE‐5 prior to RFP as they are accounted for in TE‐2

47 TE‐5

Understanding this may be an oversight in the composition of the TE #5 GFE inventory are there any other targets at any other ECR sites not listed since Belle Fourche seems to be the only location with such no‐drop target listings?

Snyder and Poinsett EC have targets listed in the workload estimates.

Historically targets have not been listed as GFE due to their association with bombing and gunnery ranges and viewed as expendable targets not equipment. All targets associated with EC locations are listed in TE‐

48 TE‐5, Table 1‐1

Mountain Home B&G range has a series on no‐drop sites, specifically ND‐1, ND‐4, ND‐5, ND‐5, ND‐7 and ND‐9 as per SOW page #2 and possibly SOW 3.2.1.1. In reviewing TE #5 pages 77 of 165 to 87 of 165, I could not identify any vehicular/combat vehicle target or target buildings or associated thermalization systems associated with those building targets. Are these items identified with some other nomenclature in the TE #5?

All targets are listed in TE‐2 for Mountain Home

49 TE‐5, Table 1‐1 Are the buildings and tactical vehicular/combat vehicle targets at these no‐drop bombing sites [referenced in Q‐48 above] GFE equipment?

Targets are not included in the GFE listing due to their purpose.

50 TE‐5, Table 1‐1, Paragraph 2.11 Are repair materials and consumables (propane, paint, sheet metal and other items) [for targets referenced in Q‐48, above] reimbursable under SOW paragraph 2.11?

Yes

51 TE‐5, Workload Estimate

Poinsett range on page 168‐169 of the SOW it identified several No‐ Drop targets, specifically 4‐M60’s, 1 Wpns Carrier, 15 assorted targets and 5 PU. In reviewing TE #5 pages 88 of 165 to 126 of 165. I could not identify any of these No‐Drop targets as GFE items. these items identified with some other nomenclature in the TE #5?

Targets are not historically provided in the GFE listings at bombing and gunnery ranges due to their purpose.

52 TE‐5

Are the buildings and tactical vehicular/combat vehicle targets [referenced in Q‐51 above] GFE equipment?

Targets are not historically provided in the GFE listings at bombing and gunnery ranges due to their purpose.

53 TE‐5, Paragraph 2.11 Are repair materials and consumables (propane, paint, sheet metal and other items) [for item referenced in Q‐51, above] reimbursable under SOW paragraph 2.11?

Yes

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