Minutes HAFB PTR SV FINAL.doc

15 February 2012

MEMORANDUM FOR RECORD

SUBJECT: Minutes from the Holloman AFB PTR Site Visit, 7 Feb 12 (Solicitation FA4890-11-R-0012)

1. On 7 Feb 12, the PTR team met at Holloman AFB to conduct a site visit for the recompete of the PTR contract. Mr. Cecil Dean (ACC PTR Program Manager) opened by welcoming everyone to Holloman and introduced the Government Team (see below):

Capt Paula Smith

AMIC/PKCB, Contracting Officer

Ms. M. Joy de Lande

AMIC/PKCB, Contracting Officer (Alternate) Mr. Luke Shingledecker

ACC/A3AR, Program Manager Mr. Gary Atwell

Holloman Range Operations Officer Mr. Sam Warren

Range Staff GIS Expert A list of interested vendors in attendance is at attachment 1

2. Mr. Dean explained that the reason he chose Holloman for the site visit(s) was because it was the most extreme of the bombing and gunnery ranges on the PTR contract. It consists of 3 separate ranges: Red Rio, Oscura and Centennial Ranges which are not co-located. This range complex is the only range on contract that can be used for high explosive ammunitions. Additionally, the F16-s from Luke AFB will be bed down in approximately 36 months bringing new challenges, and AETC will need a range control officer (RCO) for the F16-s. However, not sure at this time of the impact of the F-16 beddown.

3. Mr. Atwell gave an overview of the range operations for Holloman. He explained the Range Operations Center (ROC) setup is unique to Holloman and is microwave fed; with all three ranges controlled from this location. He described a 10-acre compound which has just been constructed and is called the “North Area” [of Holloman AFB]. The North Area is used as a back up to the Oscura Range, when operations at White Sands Missile Range (WSMR) prevent use of the Oscura Range. Oscura is a Class A range with 1 academic target, strafe/side fire for Helic, RCO Tower and is a 1 hour drive from Holloman AFB. At Oscura function is mainly maintenance. It has multiple users and serves as a main holding area for WSMR. Red Rio Range, a tactical range, is north of Oscura, is 1 ½ hours from Holloman and is a Class B range. It has been in operation since the 1950’s. There is one microwave tower with a laser board and 1 camera tower. WSMR controls the entry to Oscura and Red Rio and access is controlled through Government issued CAC cards. The Centennial Range is a little more than an hour drive from Holloman AFB. There is a 2x4 mile fenced in impact area and the range supports multiple users. There is a 16-mile access road at Centennial which is maintained by the Contractor.

4. The next portion of the site visit included a tour of the Range Operations Center (ROC). The Holloman range uses a Joint Advance Weapons Scoring System which is a program the Air Force uses with the Navy and uses RPA antennas. Again, Holloman proposes some unique issues in regards to weather. The Contractor makes the call on how to handle employee reporting during inclement/ adverse weather.

It was mentioned during the tour that Holloman has the most robust system and probably has most need for a good electronic technicians. This is due primarily to the magnitude of the bombing and gunnery range missions. Mr. Dean advised the vendors to look closely at workload estimates, as each site is slightly different.

5. There is a possibility that a Contractor may have to operate two of the ranges at the same time and those are usually Red Rio and Centennial, which are fly range controlled. Towers are part of GFE. There is a brand new laser scoring system being installed at Centennial later this summer. Component level maintenance is required on the microwave and camera systems. Additionally, all targets are real world targets and built or maintained by the contractor. When no one is using the ranges, no flying missions, there is a level of latitude to perform routine maintenance on equipment/facilities or grounds maintenance. Current users of the range are two F-16 squadrons and an AETC mission.

6. The following questions were asked by attendees:

Q: Is the Range Operations Center the only Contractor facility at Holloman?

A: Yes, however the main compound is on Oscura. In addition, there are no storage facilities at Red Rio or Centennial.

Q: Are there any differences between Holloman and Dare County Range?”

A: Each site is different, for example Dare County is on a swamp where everything is floating. Each range is subject to the unique geography and type of land it is on. In reference to capabilities; Holloman and Mtn Home are most similar. Also, Holloman has a firefighting requirement while Dare County does not.

Q: Is the contractor responsible for maintenance of the microwave towers?

A: Check statement of work (SOW) as to who maintains. SOW lists all equipment to be maintained.

Q. Are there hellfires on the ranges?

A. No, there are no Hellfires on any of the three (3) ranges.

Q. Are all parts GFE provided or reimbursable under the contract?

A. Yes, there is an agreement with the Navy for spare parts coming straight from Point Magu and parts are considered GFE or reimbursable under the contract.

Q. When is the last date for questions?

A. The RFP sections L&M will state the last date for questions from industry.

Q. Who is responsible for dumpster pick up and non-potable water?

A. It is the contractor responsibility.

Q. Will the utilization report be provided?

A. Utilization report will be posted in next few weeks.

7. The site visit concluded with a trip to Oscura range where offerors had the opportunity to tour the range and see the vehicles/equipment at that location.

1 Atch

1. List of Attendees