Solicitation Q and A.pdf
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- Solicitation number
- FA488723NAFChalet
About this file
This document contains questions and answers related to solicitation FA488723NAFChalet for sponsorship and corporate chalet concessionaire services for the 2024 NAF Luke Days event. The solicitation seeks proposals for a minimum of $375,000 in sponsorships and full control over alcohol services provided within the corporate chalets. Setup can begin on Thursday after flight operations and continue through Friday, with teardown to be complete by Monday before flight operations resume. Questions addressed include examples of existing sponsorship packages, requirements for entertainment or alternative fee structures, and policies around alcohol service.
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The following items are applicable to this solicitation modification: QUESTIONS AND
ANSWERS
Questions Submitted:
1. Is there a sponsorship deck with deliverables or would we need to create this?
A: See example of Sponsorship Packages in PWS
2. We are interested in providing valuation and sales support for Luke AFB’s commercial sponsorship opportunities as part of the above RFP in addition to corporate chalet sponsorship packages. We have received and reviewed existing packages for the 2024 OHAS. Is Luke AFB interested in receiving proposals that would include this expanded scope?
A: RFP is solely to obtain sponsorship and provide corporate chalets packages
3. Aside from food, beverages, and logistics for the Sponsorship Booths and Corporate Chalets, would we need to provide entertainment?
A: Luke Air Show Aerial Acts is the main focus point for entertainment; you can add option to provide background music within each chalet as part of the package(s)
4. Is there a fundraising goal?
A: $750k
5. Aside from revenue sharing and chalet costs outlined in Section 16 of the RFP, there is no mention of compensation. Is Luke AFB interested in receiving proposals that include alternative fee/compensation structures?
A: Luke will review all proposals and select bidder best suited to contribute to the achievement of event objectives based on a thorough evaluation of each proposal.
6. Is there a required amount of sponsorships to obtain?
A: Minimum amount $375K
7. Are we limited to beer and wine? Does this mean we can provide and serve our own alcohol?
A: They are not limited to beer/wine. The vendor can provide their own. The sponsor contractor will have full control over the alcohol associated with the chalets – but they will not be selling it to the public.
8. When will the flightline be open to start setting up?
A: Setup can begin on Thurs after flying is complete, continue through Friday. Equipment can also be pre-positioned earlier in the week.
9. Is teardown deadline negotiable?
A: Tear-down can likely be extended into Monday but will need to be complete before the wing resumes flying
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