AI Cameras_RFQ FA4887-21-Q-0003.pdf

REQUEST FOR QUOTE

Department of Air Force

56th Contracting Squadron/PKP, Luke AFB, AZ 56 Security Forces Squadron

FA488721Q0003

26 February 2021

Overview of Requirement:

The 56th Contracting Squadron is seeking quotes to provide the below items to include delivery and installation to, Luke AFB, AZ for the 56th SFS. This requirement will be for brand name or “equal” items. Please see below:

Item # Qty Product/Mfg. Part # Description

1 8 AXIS 01565-001 Q3527-LVE DOME - TPM

2 5 AXIS 01752-004 Q6075-E 60 Hz - Outdoor PTZ 3 1 AXIS 01019-001 Q8742-LE Zoom 30 fps 24 V 4 5 AXIS 5504-631 T91B62 Parapet Mount 5 1 AXIS 5801-801 8611 LC.LX Module 6 5 AXIS 5502-491 P55/Q60 Cable, 16.4 ft

7 8 AXIS 5505-511 MULTICABLE B 2.5M

8 5 AXIS 5801-721 Wall-and-Pole Mount 9 1 Installation

Contractor will also include staging, installation, delivery cost, and any associated fees, if applicable.

The government is seeking to satisfy this requirement through a small business and competed.. The government plans to structure the acquisition as a commodity with a 30 day delivery and installation completion window after the award is issued.

The Government will be issuing a:

Firm fixed price Purchase Order

Basis for RFQ:

This is a Request for Quote (RFQ). All quoter submissions in response to this RFQ are considered quotes and not proposals or offers, even, if labeled as such. The quoters agree to and are bound by all instructions, procedures and rules of this RFQ.

Basis for Award:

In accordance with FAR 12 & 13, the Government will award a firm-fixed purchase order resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following selection method will be used:

Best Value basis considering price and other factors

The following factors shall be used to evaluate quotes and determine the best value: Factor 1: Technical Compliance, Factor 2: Warranty and Factor 3: Price.

The non-price evaluation factors are Technical Compliance and Warranty Terms. For non-price factors, Technical Compliance is more important than Warranty Terms, while Warranty Terms are equal to price. As such, the Government will conduct an integrated assessment of the warranties and prices quoted. The Technical Factors are listed in descending order of importance. The Government may award to other than the low quoter based on an integrated assessment of the technical compliance, warranty terms, and price quoted. The Government reserves the right to award on the basis of price where two or more quotes are considered equal under the non-price factors, when a superior quote is unaffordable, or when the advantages of higher-priced, higher-rated quotes are not considered to be worth the price premium.

Instructions to Quoters: Quotes in response to the RFQ MUST be submitted through beta.sam.gov at https://beta.sam.gov/ under RFQ FA4887-21-Q-0003 or emailed to the Contract Specialist listed below. Contractors who respond to this RFQ acknowledge and agree to all the instructions and procedures described herein.

Quote Due Date/Time: All quotes are due by 2:00PM MST 8 Mar 2021

Questions: All questions regarding this requirement shall be submitted via email no later than 1:00PM Mountain Standard Time on 3 Mar 2021 to the following Contract Specialist:

Contracting Specialist/Contracting Officer: TSgt Lewis Hampton; Lewis.Hampton@us.af.mil

Quote Submission/Evaluation:

The quote submission shall include two separate volumes:

Volume I-Technical Quote and Volume II-Price Quote.

Failure to follow the instructions may result in the quote being removed from further consideration for award. Quoters are cautioned not to include assumptions, caveats, or exceptions within any part of their submission. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the quote no longer being considered.

Quoters should ONLY submit information explicitly requested in this RFQ.

NOTE: Quotes will first be reviewed to ascertain whether they have been submitted in accordance with the instructions for Volume I - Technical Quote and Volume II - Price Quote before being evaluated against the criteria identified in the basis for award section.

VOLUME I-TECHNICAL QUOTE

Technical Evaluation Criteria for Best Value:

1. Technical Compliance (Acceptable/Not Acceptable)

2. Warranty Terms (Subjective Assessment)

The Technical Quote shall be a written submission limited to a total of single-spaced pages, one-sided, letter size pages (excludes product literature). Anything over 20 pages will not be considered.

FACTOR 1: TECHNICAL COMPLIANCE

(Acceptable/Not Acceptable Criteria)

The quoter shall demonstrate that the product line(s) quoted can meet the requirements identified in the ITEM descriptions of this RFQ. Brand name items will received additional consideration for matching of existing items. However, if “equal” items are provided, items must meet the salient physical, functional, or performance characteristic specified in this solicitation. Also, “Equal” items must clearly identify brand name, if any; and make or model number. Items must match existing furniture and finishes.

Quoter shall submit a bill of materials broken down by product type. A Bill of Materials (BOM) is a listing of all the components, which includes manufacture names, part numbers, descriptions and quantities for all items required to fulfill the requirement. Additionally, the quoter must provide product literature, to include color choices and product images for all furniture quoted. The BOM and product literature submission is an acceptable/unacceptable requirement. If the quoter does not provide the BOM or product literature, to include color choices and product images, for quoted items, it is "unacceptable" and the quote shall not be considered further.

All products and services must be quoted in order to be considered a complete quote.

Note: Only those vendors that are determined Acceptable under Factor 1: Technical Compliance will be evaluated under Factor 2.

FACTOR 2: WARRANTY INFORMATION

Warranty will be evaluated based on the scope of coverage, i.e. parts, labor, and replacement of the quoted items, limitations of the warranty, and duration of warranty. Provide a written copy of your warranty and any applicable pass through warranties for each piece of furniture quoted. These warranties will be incorporated into the resultant contract.

Note: Only those vendors that are determined Acceptable under Factor 1: Technical Compliance and found to have the best warranty terms under Factor 2: Warranty Information will be evaluated under the remaining price factor.

VOLUME II - PRICE QUOTE

Price quote shall reflect delivery and installation terms. The quoter shall demonstrate their ability to deliver the required products and complete all installation services in a reasonable time frame, preferably within 30 calendar days after contract award.

Quoters need to detail in their price quote what supply is being provided. If items quoted differ from the ITEM descriptions, quoters must provide a description of each element of supply provided. Quoters also need to specify the items being provided by brands, model names, and part numbers (if applicable), and provide product literature and images.

Factor 3: Price Evaluation

The Quoter's prices will be evaluated to determine which quote offers the best value based on an integrated assessment of prices and warranty terms for all quotes rated superior in Factor 2, budget limitations, and on the basis of price reasonableness. Tradeoffs may be made for a higher priced quote with the best warranty terms in Factor 3, but based on budget limitations a lower priced quote with lower warranty terms in Factor 3 may be selected. Lastly, the price reasonableness evaluation may include, but is not limited to:

Price comparison with quoters;

Completeness; all pricing information as requested in the solicitation; and Comparison to1 government cost estimate.

Teaming Arrangements: Contractor Teaming Arrangements (CTA) are permitted. If the quoter intends to team, a CTA is required by the closing date and time of the RFQ. However, a fully executed CTA will be formalized at time of award.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Clauses/Provisions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.204-1 Approval of Contract.

52.204-7 System for Award Management.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-22 Alternative Line Item Proposal.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

52.211-6 Brand Name or Equal.

52.212-1 Instructions to Offerors-Commercial Items.

52.212-3 Offeror Representations and Certifications- Commercial Items.

52.212-3 Alternate I Offeror Representations and Certifications- Commercial Items. (Alternate I)

52.212-4 Contract Terms and Conditions-Commercial Items.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items.

52.219-6 Deviation 2020-O0008 Notice of Total Small Business Set-Aside (DEVIATION 2020-O0008) (Revision 2)

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials. As prescribed in 203.171-4(b), insert the following provision:

252.204-7003 Control of Government Personnel Work Product.

252.204-7006 Billing Instructions.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or ServicesRepresentation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.211-7003 Item Unique Identification and Valuation.

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations.

252.215-7007 Notice of Intent to Resolicit.

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.

252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7001 Buy American and Balance of Payments Program.

252.225-7002 Qualifying Country Sources as Subcontractors.

252.225-7016 Restriction on Acquisition of Ball and Roller Bearings.

252.225-7048 Export-Controlled Items.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7006 Wide Area WorkFlow Payment Instructions.

252.232-7010 Levies on Contract Payments.

252.232-7017 Accelerating Payments to Small Business Subcontractors- Prohibition on Fees and Consideration.

252.243-7001 Pricing of Contract Modifications.

252.244-7000 Subcontracts for Commercial Items.

252.246-7008 Sources of Electronic Parts.

252.247-7023 Transportation of Supplies by Sea.