FA488719RA003_Section_L_Rev_1_1_Aug_2019.pdf

52.212-1 Instructions to Offerors – Commercial Items (Oct 2018)

This provision is incorporated by reference with the following addenda to paragraphs

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1.0 Program Structure and Objectives

The government intends to award one (1) contract for the Operation and Maintenance of the Barry M. Goldwater Range and Gila Bend Air Force Auxiliary Field. The government reserves the right to award without discussions. Award will be made on the basis of Lowest Priced Technically Acceptable (LPTA). A separate past performance evaluation and technical evaluation will be made on an acceptable/unacceptable basis for each factor. Award will be made to the offeror that is determined reasonably priced, technically acceptable with acceptable past performance, as this offeror represents the best value to the government.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this Information to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Request for Proposal (RFP). Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is 120 days. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO), Mr. Eric Hinsch, Administrative Contracting Officer (ACO) Ms.

Sara Lackey and the Contract Specialist (CS), Mr. Steven Chavez, are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the RFP.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via USPS, FedEx, UPS, etc. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 https://www.fbo.gov/ https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 submit your source selection information via encrypted email, you will need to contact the Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information).

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in the contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph Number

VOLUME TITLE COPIES PAGE

LIMIT

I 3.0 Executive Summary One (1) CD or DVD 5 II 4.0 Technical One (1) CD or DVD 150 III 5.0 Past Performance One (1) CD or DVD 20 IV 6.0 Price One (1) CD or DVD 60 V 7.0 Contract Documentation One (1) CD or DVD N/A

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: Blank pages, title pages, tables of contents, and glossaries.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and will be counted as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Provide Microsoft Office Excel formulas in any spreadsheets. These limitations apply to both electronic and hard copy proposals.

2.2.2 Pricing Related Data (Specify the type of price based information the offeror is required to submit for evaluation of price reasonableness.

All pricing information shall be addressed in the Contract Documentation volume, in Section B of the Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN) and SubCLIN-level pricing, including unit and extended pricing, as specified in Section B of the

RFP.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.6 Marking and Labeling

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including sub factors, exhibits, annexes, and attachments, if any.

The offeror shall submit Volumes I through Volume V in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in Adobe .pdf format.

2.4 Distribution

Proposals shall mailed or hand carried to:

56 CONS/PKA

Attn: Steven Chavez Ref: FA488719RA003 14100 West Eagle Street Luke AFB, AZ 85309-1217

3.0 Volume I - Executive Summary

In the executive summary volume, the offeror shall provide the following information:

(1) Narrative Summary

(2) Table of Contents

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/sub factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal.

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Your responses will be evaluated against the Technical sub factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these sub factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical sub factor.

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Sub factor One – Technical Aspects

(5) Sub factor Two – Personnel Requirements

(6) Sub factor Three – Quality Control Program

4.2.3 Sub factor One – Technical Aspects

4.2.3.1 The Offeror shall demonstrate the ability and capability to provide all civil engineering services to include water and sewer systems, electrical, power production, barrier maintenance, structures, plumbing, pavements and grounds, supply, HVAC, entomology, HAZMAT, mechanical and production control operations.

4.2.3.2 The Offeror shall demonstrate the ability to provide Fire and Emergency Services (FES), management and administration services, training services, prevention and education services, fire and rescue emergency response services, Hazardous Material (HazMat) mitigation services, ambulance and pre-hospital emergency medical services, emergency management services, maintenance of fire extinguishers, intervention at other emergency situations (such as natural or manmade disasters that threaten life, property or the environment), and associated tasks for any attached or related properties under the control of GBAFAF and BMGR.

4.2.3.3 The Offeror shall provide proposed plan demonstrating the knowledge and ability to manage security forces to accomplish base patrol, range patrol, entry control, information management, investigations, training, evaluations, resource protection, physical security and contingency response.

4.2.3.4 The Offeror shall provide proposed list of vehicles and equipment for each section signifying an understanding of contract requirements.

4.2.3.5 The Offeror shall provide a proposed plan on the performance of air traffic control services and airfield management.

4.2.3.6 The Offeror shall provide a proposed plan on the performance of range maintenance on a 1.1 million acre complex with 7 geographically separated ranges and 1600 targets.

4.2.3.7 The Offeror shall demonstrate the ability to provide biological and environmental services pertaining to natural resource research and management.

4.2.3.8 The offeror shall demonstrate the ability to provide Range Residue Removal (R3) Service pertaining to ordnance collected for disposal on the range.

4.2.4 Sub factor Two – Personnel Requirements

4.2.4.1 The Offeror shall demonstrate the ability to hire and retain personnel in sufficient numbers for each section experienced in operating and maintaining real property and operations on a large, multiple site, multiple facilities and complex installation. Contractor shall indicate how he intends to have all employees vetted by contract start date.

4.2.4.1.1 The offeror shall identify Key Personnel and provide resumes for the following positions: Program Manager, Deputy Program Manager, Quality Assurance Manager, Civil Engineering Manager, Fire Chief, Airfield Manager, Logistics Manager, Range Maintenance Manager, Range Residue Removal Manager, Environmental Chief, Lodging Manager and Security Chief. For all Key Personnel, provide resume demonstrating qualification and certifications and experience supporting the proposed role. Offerors are advised that the Government may contact proposed Key Personnel to confirm information provided in the resume.

4.2.4.2 The Offeror shall provide a training plan demonstrating the details of how the various skill levels and certification requirements identified in the PWS will be met.

4.2.5 Sub factor Three – Quality Control Program

4.2.5.1 The Offeror shall provide a plan demonstrating the ability to establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided.

5.0 Volume III - Past Performance

5.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 6 of the RFP.

This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 20% percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

5.2 Relevant Contracts

Submit information in accordance with Attachment 6 of the RFP: Past Performance Information on up to three recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Recent contracts are those that are ongoing or completed within three years of the date of issuance of this solicitation. Also include information on up to five recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, provision M002 - Evaluation Factors, paragraph M002d - Past Performance Factor.

5.2.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable past performance evaluation rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required.

Categorize the relevant information into the specific Technical sub factors used to evaluate the proposal.

5.2.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.0 Volume IV - Price

6.1 General Instructions

6.1.1 Price Reasonableness

This section is to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed cost/price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror. The government intends to use the proposal analysis techniques specified in FAR 15.404-1(b) to determine price reasonableness.

6.1.2 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6.1.3 Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154031 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154033 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154035

6.1.4 Service Contract Act and Collective Bargaining Agreements

Statement of Compliance with the Service Contract Act (SCA) and Collective Bargaining Agreement’s (CBA). The SCA Wage Determination (WD) provided at Attachment 4 of the RFP and the CBA’s provided at Attachments 2 and 3 of the RFP are applicable to this requirement. The Offeror shall provide a statement acknowledging that:

(a) They are in compliance with the requirements of the SCA, WD, and CBA’s;

(b) The prices proposed for labor covered by the SCA, WD, and CBA’s were formulated using the minimum wage and benefit rates specified in those documents as required for covered contractor personnel;

(c) The minimum wage and benefit rates specified in the SCA, WD, and CBA’s are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b));

(d) The Offeror is also required to indicate what steps will be taken to ensure that, in the event a follow-on CBA’s are entered into, wages, fringe benefits, and periodic increases agreed to will not vary substantially from those prevailing for similar services in the same locality (FAR 22.1013); and

6.2 Volume Organization

The Price volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 – Data other than certified cost or pricing data, to include estimating methodology.

SECTION 3 - Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

7.0 Volume V - Contract Documentation

7.1 RFP/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the RFP, and Sections A through K. This includes the following:

7.1.1 Section A - Solicitation/Contract Form

Completion of blocks 30A, 30B, and 30C of the SF 1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

7.1.2 Section B - Supplies or Services and Prices

Completed pricing information in Section B of the RFP. Pricing information includes listed internal and external CLIN pricing line items as listed in CLIN 0012. Pricing must be supplied for all option years as well.

7.1.6 Section K - Representations, Certifications, and other Statements of Offerors

Completed representations, certifications, acknowledgments and statements.

7.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion Rationale

SOW, SPEC, RFP,

ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

7.3 Other Information Required

7.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.3.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.3.3 Attachments to the RFP

Pertinent attachments to the RFP and/or proposal:

7.3.3.1 GFP and/or Base Support Requirements

The Government plans to provide the items listed in the Performance Work Statement Attachment 1 of the RFP as GFP.

7.3.3.2 Associate Contractor Agreements

Contractor may (if applicable) include Associate Contractor Agreements as an attachment to the proposal.