Atch_1_-_PWS_-_25_Jul_2016.pdf

PERFORMANCE WORK

STATEMENT (PWS)

OIL/WATER SEPARATORS

AND GREASE TRAP

MAINTENANCE FY-17

LUKE AIR FORCE BASE, ARIZONA

25 July 2016

PERFORMACE WORK STATEMENT

1. DESCRIPTION OF SERVICES: The work covered by this statement of work consists of furnishing all plant, labor, equipment, appliances, and materials to pump and service oil/water separators on Luke AFB in strict compliance with the specifications of this contract. The oil/water separators will remain operational during the service of bioremediation and/or cleaning.

The work covered by this PWS also consists of furnishing all plant, labor, equipment, appliances, and materials to maintain grease traps on Luke AFB in strict compliance with the specifications of this contract. The grease traps will remain operational during the maintenance and or pumping.

1.1 MAINTENANCE SERVICES:

1.1.1 Oil/Water Separators (OWS): The contractor shall provide Bioremediation and supplemental as needed pumping services to maintain and minimize oil content in OWS effluent and sludge and to reduce OWS cleanout frequency. Primary treatment is performed through microbes injected into an OWS to break down petroleum products (suspended or dissolved) in the wastewater, floating oil, or sludge from affected facilities.

The reduction agent (Bacto-Dose) will also provide a significant hydrocarbon reduction in suspended solids to greatly reduce the need for pumping. Contractor will provide wastewater pre-treatment and as needed pumping for petroleum based OWSs by products within and from separators located at the facilities (See Appendix A). The treatment will occur by one of two methods depending on availability of electricity:

• Dosing pump that dispenses Bacto-Dose in a constant 24/7-365 days a year method

• Fill bucket with easy-to-read “fill to” line

• Power cord & appropriate hose length.

For use in areas where electricity is not easily available:

• Auto Pail-Top Dispenser

• Fill bucket with easy-to-read “fill to” line

• Discharge hoses

• Battery Operated

Periodic maintenance will require residue to be scraped from the interior surfaces to ensure effective pre-treatment and function of the OWS. The OWS will be monitored on a monthly basis to ensure the interior and exterior areas and surfaces will be free from oily film. All material injected will be tracked through the Hazardous Material Authorization and Reporting procedures. If pumping is required, the contractor will ensure the surrounding area to the separators are free from debris left from the cleaning.

The contractor will remove all material from government property and dispose of at their expense. Disposal will be accomplished in strict compliance with all rules, regulations and codes from local, county, state and federal authorities. In rare instances, the contractor may have to do an on-site analysis of the pumped product. If the contractor needs further analysis they will not do so unless approved by the contracting officer.

Pumping operations must be performed with a truck/tank free from other waste products.

The contractor shall submit a written description of any alternate methods or deviations from plans to the contracting officer and obtain approval from the contracting officer prior to performing the work. Base Personnel will provide map of OWS locations (Appendix C).

1.1.2 Grease Traps: The contractor shall provide Bioremediation and supplemental as needed pumping services to maintain and minimize Fat, Oil, and Grease (FOG) build-up and foreign material from grease interceptors located at the facilities (See Appendix B).

Primary treatment is performed through automatic injection of microbes pumped into grease traps that are non-pathogenic, salmonella free bacteria, that is heavily fortified to consume cooking oils, fats, grease, soap, detergents and sludge. Material approved for injection/treatment must be a specialized hardened bacteria that will survive temperature’s exceeding 150 degrees and solutions of Sodium Hypochlorite 10% per milliliter. The following bacteria are approved for injection:

Bacillus subtilis sp. 1 Bacillus subtilis sp. 2 Bacillus megaterium Bacillus licheniformis Bacillus amyloliquefaceans sp. 1 Bacillus amyloliquefaceans sp. 2 Bacillus pumilus

The injected material must include a powdered stabilizer pre-mixed into the formula to ensure stability of the product and to prevent early termination of bacteria. This will also ensure that after the powder is dissolved into water, the final bacteria solution will remains stable for up to 60 days.

The contractor will provide grease trap pre-treatment and as needed pumping for by products within and from separators located at the facilities (See Appendix B). The contractor will perform and provide initial start-up materials and subsequent maintenance services to ensure units are functioning properly. Following initial treatment, maintenance will occur by one of two methods depending on availability of electricity:

• Dosing pump that dispenses ND/365 bacteria in a constant 24/7-365 days a year method

• Fill bucket with easy-to-read “fill to” line

• Power cord & appropriate hose length.

• Initial

For use in areas where electricity is not easily available for regular maintenance:

• Auto Pail-Top Dispenser

• Fill bucket with easy-to-read “fill to” line

• Discharge hoses

• Battery Operated

Periodic maintenance will require residue to be scraped from the interior surfaces to ensure effective pre-treatment and function of the grease traps. Each grease trap will be monitored on a monthly basis to ensure the interior and exterior areas and surfaces will be free from FOG. All material injected will be tracked through the Hazardous Material Authorization and Reporting procedures. If pumping is required, the contractor will ensure the surrounding area to the separators are free from debris left from the cleaning.

The contractor will remove all material from government property and dispose of or recycle at their expense. Disposal will be accomplished in strict compliance with all rules, regulations and codes from local, county, state and federal authorities. In rare instances, the contractor may have to do an on-site analysis of the pumped product. If the contractor needs further analysis they will not do so unless approved by the contracting officer. Pumping operations must be performed with a truck/tank free from other waste products. The contractor shall submit a written description of any alternate methods or deviations from plans to the contracting officer and obtain approval from the contracting officer prior to performing the work.

1.2 EMERGENCY PUMPING: Contractor will provide a contingency for emergency pumping due to failure of systems, overload, or at the request of Luke AFB for any wastewater that requires removal and proper treatment. The wastewater may include an OWS, POL System Holding Tank, clarifier, basin, lift station, overflow area, drains, or a Grease Trap. In an emergency situation, Luke AFB will be provided the opportunity to call the pumping contractor directly.

1.3 OWS AND GREASE TRAP SUPPLIES: Contractor will procure and provide, on an as needed basis, necessary operational equipment and additional chemical supplies, including, but not limited to:

1.3.1 Bacto-Dose, ND-365, Free-Flow, agents to free up clogged piping, pump parts, equipment testing mechanisms, office supplies, filter mechanisms, chemicals/fish for algae treatment, repair parts and equipment.

1.4 NOTIFICATION: Contractor shall notify the Plumbing shop in Building 339, Phone 623-856-6163, prior to performing any chemical treatment and/or pumping services for Oil/Water Separators or Grease Traps. Upon completion of work, the contractor will deliver a signed, legible inspection/service report to the Plumbing shop, identifying activities performed, condition of the OWS, and Chemical (Bacto-Dose & ND-365). The contractor’s truck/tank will be available prior to and after, if pumping occurs, for inspection to insure that items are adhered to in paragraph 1.1. The schedule of chemical treatment services and pumping may be adjusted up or down for each facility as required, which is highly dependent on the size and activity of the OWS. Pay for services will be based on the schedule bid price for each facility based on prior year activity (See Appendix A and B).

2. SERVICE DELIVERY SUMMARY:

2.1 Oil Water Separators:

Performance Objective Performance Threshold Reduced or Eliminated pumping of

OWS

Greater than 60% overall Hydrocarbon reduction from bacterial injection

Provide all equipment needed for OWS dosing systems including replacement and maintenance

80% Percent reduction in cleanout pumping

Remove residue from surfaces through pumping as needed.

(Paragraph 1.1)

95% removal of residue

Disposal of petroleum products and sludges from pumping as needed (Paragraph 1.1)

100% compliance with Codes and Regulations

Perform monthly inspection of affected OWSs and replenish product to dispensing units

Inspection and maintenance performed in 30-Day intervals for all units.

Submit monthly maintenance reports and HAZMAT reporting (Paragraphs 1.1 & 1.2)

100% accurate reports are delivered within one week of service detailing services performed

2.2 Grease Traps:

Performance Objective Performance Threshold Reduced or eliminated grease trap pumping from assigned facilities (Paragraph 1.1)

95% Percent reduction in cleanout pumping

Provide all equipment/products needed for grease trap initial dosing and maintenance dosing systems; including replacement and maintenance

95 % removal of grease

Remove residual grease from surfaces by scraping or pumping as needed.

(Paragraph 1.1)

95% removal of grease residue

Disposal or recycling of grease (Paragraph 1.1)

100% compliance with Codes and Regulations

Perform monthly inspection of affected grease traps and replenish product to dispensing units

Inspection and maintenance performed in 30-Day intervals for all units.

Submit monthly maintenance reports and HAZMAT reporting (Paragraphs 1.1 & 1.2)

100% accurate reports are delivered within one week of service detailing services performed

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: None

4. GENERAL INFORMATION:

4.1 QUALITY CONTROL: Contractor shall develop and maintain a quality inspection program to ensure pumping services are performed in accordance with all regulatory standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The contractor shall identify a specific quality control inspector to contact when the government receives customer complaints.

4.2 QUALITY ASSURANCE: The Government will periodically evaluate the contractor’s performance by appointing representatives to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation.

The contractor shall be responsible for initially validating customer complaints.

However, government representatives shall make the final determination of the validity of customer complaints.

4.3 GOVERNMENT REMEDIES: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 2014), for contractor’s failure to correct nonconforming services.

4.4 HOURS OF OPERATION: The contractor shall establish a work schedule which requires preventive pumping to be performed during normal duty hours 7:00 am to 5:00 pm, Monday through Friday. These hours are concurrent with the local Base Civil Engineer maintenance shops.

4.5 SECURITY REQUIREMENTS: The contractor shall ensure each employee obtains the following pass and identification items applicable for contract personnel and non-government owned vehicles. The Security Forces Pass and Identification office located within building 1150, second floor issues these forms.

4.5.1 AF Form 2219 (Series) Registered Vehicle Expiration

4.6 SPECIAL LICENSURE: Contractor personnel shall be licensed by appropriate agencies to meet local certification requirements in pumping and disposal of petroleum products. Persons performing under this contract must have participated in a licensing program.

5. APPENDIX

A. Facility numbers/function and frequency of bioremediation and/or pumping for OWSs

B. Facility numbers/function and frequency of bioremediation and/or pumping for Grease Traps

C. Map of OWSs