Solicitation Questions 23 Dec 2020.pdf

Solicitation FA487721R0001 – Questions/Answers (Current As Of 23 Dec 2020)

1) Will the Past Performances of Subcontractor/Teaming Member be evaluated and counted as Relevant should the Prime Offeror not have Relevant Past Performance.

Answer: Subcontractor/Teaming Partners may be evaluated as relevant past performance. IAW Addendum to 52.212‐1 para 7.1 consent must be received and submitted with proposal to be considered. Additionally, per para 7.3.5. prime contractor past performance will be weighted more heavily than that of a subcontractor or teaming partner.

2) Please clarify if the Relevant Past Performance requirement of 25 FTEs has to be on a Single Contract/Task Order OR Can this requirement be met by a combination of FTEs on multiple contracts (example 10 FTEs on a contract with Air Force and 15 FTEs on a different contract with Army).

Answer: Requirement is to show performance was for 25 multi‐disciplined medical personnel on a contract. An IDIQ could be utilized to meet this requirement. So an IDIQ contract with 3 TO’s with a combined 25 multi‐disciplined medical personnel could be utilized to meet this requirement.

3) Please provide Incumbent Contractor Name, Contract Number, Period of Performance, Contract Value, # of FTEs, Unfilled positions and Seniority dates of Incumbent Personnel.

Answer:

Contractor Name: Avosys Technologies Contract Number: FA4877‐15‐D‐B001 Period of Performance: 8 Jun 2015 – Present Contract Value: $48M Cap # of FTE’s: Current FTE’s is 78.

Unfilled Positions: Cannot be provided Seniority Dates: Cannot be provided

4) Reference: “To be considered relevant the past performance must show that the performance was for at least 25 multi‐disciplined medical personnel.”

Question: Does this mean that a contract with at least 25 medical personnel in at least two (2) disciplines would be considered relevant?

Answer: Yes. The past performance must show at least 2 separate disciplines were on the contract/task order.

5) Reference: “The offeror shall provide a narrative of at least one (1) but not more than five (5) of the recent and relevant contracts performed for Federal, State, Local Government and private industry.”

Question: What is the definition of contract? Will an IDIQ contract with multiple task orders be considered a relevant contract?

Answer: FAR 2.101 defines a contract as, “a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.” In addition, any agreement to provide services to a private entity will be considered a contract.

An IDIQ itself would be considered a contract. Additionally, individual task orders under an IDIQ could also be considered a contract.

6) Question: Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Answer: In order for past performance of another firm, parent, sister, or other wise to be evaluated some agreement whether it be a subcontracting plan or teaming arrangement must be submitted with the past performance.

7) Question: Are there any additional requirements that an offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Answer: Please see answer to question number 6.

8) Question: Are there specific or special evaluation criteria for rating the experience and past performance of an offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Answer: As long as the criteria given in question 6 is met the past performance will be evaluated.

However, per Addendum to 52.212‐1 para 7.3.5. prime contractor past performance will be weighted more heavily than that of a subcontractor or teaming partner.

9) Reference: Bullet 5 stating, “Capability to manage large workforce at one location (over 25 employees)” Question: Given the relevancy parameters described in Section 7.3.5 of Attachment 9, will a contract with management of a large workforce of 25 or more employees at multiple locations also receive the highest potential confidence assessment regarding manpower efficiencies?

Answer: Having a large workforce at one location will assist in receiving the highest potential confidence rating. However, the confidence rating is a cumulative review of all criteria. Therefore, an offeror that excels in all other areas but may not have 25 employees at a single location may still receive the highest confidence rating.

10) Within the Addendum with Instructions for the Proposal in section 5.3 Para. 6‐9 and Sect. I‐IV you indicate hard copies are required. Will the government consider ONLY electronic submissions with 1 Original and 3 Redacted versions sent to you by email response?

Answer: No, the government will only entertain proposals that are hard copy. Please reference Addendum to 52.212‐1 para 5.8 and 5.10.

12) Is a Glossary and Abbreviations tab required to remain in compliance with the response?

Answer: If abbreviations or acronyms are not utilized in the proposal or adequately explained within the proposal a glossary and abbreviations tab will not be needed.

13) Past Performance: Our team is an SBA Certified 8(a) Joint Venture:

a. Is there a requirement for each member of the JV to provide past performance?

Answer: Per Addendum to 52.212‐1 para 7, past performance is required for all teaming partners, subcontractors, and JV partners. Additionally para 7.1 expands upon teaming arrangement requiring recent and relevant past performance be provided, if it exists.

b. Do you need us to provide the SBA JV Agreement in the Proposal?

Answer: Yes.

c. If so, what section should we place this agreement and will this go towards the page count within that section?

Answer: Please provide in Part IV, tab 5, Additional Offeror Information. This section has no page limit.

d. Do we need to provide an agreement from each member of the JV that allows use of each member's past performance or is this understood with the SBA JV Agreement?

Answer: This is understood as a part of the SBA JV Agreement.

14) Past Performance ITO: 7.3.5. Relevant Past Performance The offeror shall submit past performance that is relevant. To be relevant, the performance information provided must resemble the scope, magnitude and complexity of this solicitation. The offeror’s submissions shall be recent and demonstrate the ability to perform the proposed effort.

The offeror’s proposing past performance as the Prime Contractor will be weighted more heavily than past performance as a subcontractor. Any past performance information submitted that does not meet relevancy will not be evaluated. To be considered relevant the past performance must show that the performance was for at least 25 multi‐disciplined medical personnel.

As a point of reference, many 8(a) contractors will not be considered relevant as many 8(a)s do not have at least 25 multi‐disciplined on one Task Order or one contract award.

a. Please clarify whether our interpretation is correct

Answer: Requirement is to show performance was for 25 multi‐disciplined medical personnel on a contract. An IDIQ could be utilized to meet this requirement. So an IDIQ contract with 3 TO’s with a combined 25 multi‐disciplined medical personnel could be utilized to meet this requirement.

b. May we use a D Type IDIQ as 1 past performance at the BASE Level since this competition is also an

IDIQ.

Answer: Yes an IDIQ may be used as past performance. It is the offerors responsibility to establish recency and relevancy.

15) If we need to provide past performance at the task order level for a D Type contract, may we reference the BASE Level as 1 past performance and then include all TO's that provide recent relevance within that 1 Base Level Past Performance?

a. In other words, may we still consider this 1 past performance at the base level listing all TOs that are relevant.

Answer: Yes. The IDIQ itself could be one past performance and all task orders can be additional past performance.

16) Will you allow our DHA MQS Benchmark report as Past Performance?

Answer: This will be answered with the next round of answers. We are unfamiliar with that report and will need to research what data it provides before giving a firm answer.