PWS - BX Shopette Boot Replacement.pdf

Performance Work Statement for

BX Shopette Boot Replacement, Fac 2446

31 Oct 2019

1.0. Description of Services. The contractor shall provide all personnel, labor, equipment, tools, materials, supervision, management, and other items and services necessary to perform fuel dispenser penetration boot replacement, on Davis-Monthan Air Force Base (DMAFB), Arizona.

1.1. Tasks. The contractor shall perform the following tasks for replacing fuel dispenser penetration boots at facility 2446 at DMAFB.

1. Place barricades / fencing to secure 2 dispensers. Work will be phased and limited to 2 dispensers at a time. This will ensure a minimum of 4 dispensers (8 hoses) always available for customers.

2. Remove existing fuel dispensers from secured island.

3. Replace all penetration boots for the under-dispenser containment (UDC) pans and underground storage tanks (UST) sumps.

4. After replacement of penetration boots, contractor shall reinstall the existing fuel dispensers.

5. Perform hydrostatic tests on each UDC pan, UST sump, and all fuel lines.

6. After successful hydrostatic test, contractor shall re-start up the fuel dispensers.

7. Relocate barricades / fencing to secure the next 2 dispensers. Repeat steps 2-6.

8. Relocate barricades / fencing to secure the final 2 dispensers. Repeat steps 2-6.

1.2. Contractor Point of Contact (POC). The contractor shall designate a contract POC, who will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the POC, in writing, to the Contracting Officer. The POC shall have full authority to act for the contractor on all matters relating to daily execution of the contract and must be available at all times by phone during normal work hours to discuss any contract issues or problem areas.

2.0. Government provided Services

2.1. Point of Contact. The 355 CES will provide a single Point of Contact (POC) during the period of performance.

2.2. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB; therefore, the contractor must dial 911 for emergency medical services. If a contractor employee calls 911 from a base phone, they must tell the 911 operator that they are calling from DMAFB.

3.0. General Information

3.1. Security Requirements

3.1.1. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for contractor employee(s) and non-Government owned vehicles. For entry to the base, submit an entry authorization request letter for each individual requiring access to the project, at least 10 calendar days prior to beginning work. A copy of the format of this letter may be obtained from the

Contracting Officer on or before the pre performance conference. Valid identification with a photograph together with the base pass will be required for all individuals when entering the base.

3.1.2. Retrieval of Identification Media. The contractor shall retrieve all identification media, including vehicle passes, upon termination of employment or just prior to contract expiration from contractor employee(s) who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), or completion of the project, whichever occurs first, and turn them in to the issuing office.

3.1.3. Traffic Laws. Contractor employee(s) shall comply with all DMAFB traffic regulations. Contractor employee(s) are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless equipped with a hands free mode. Seat belt use is mandatory for all vehicle occupants.

3.1.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

3.1.5. Weapons, Firearms, and Ammunition. Contractor employee(s) are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on DMAFB.

3.1.6. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

3.1.7. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of

Department of Defense personnel, contractor employee(s), resources, and classified or unclassified defense information.

3.1.8. Physical Security. The contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured. The contractor shall be responsible for maintaining a 100% secured perimeter at all times during installation that meets requirements outlined in UFC 4-022-03.

3.1.9. Contractor Travel on DMAFB. Contractor employee(s) shall not loiter in any working area before or after performing services. All contractor employee(s) shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract services, contractor employee(s) shall promptly depart DMAFB.

3.1.10. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee(s) who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employee(s) for any reason does not relieve the contractor of the requirement to perform contract services.

3.2. Salvage and Disposal. All salvageable and non-salvageable material obtained by removal of existing material shall be considered as having been included as a factor in the Contractor's bid price.

1. Salvageable material obtained from existing project may be reused only if approved for reuse by the

Contracting Officer.

2. Salvageable material shall remain the property of the Government.

3. Non-salvageable material shall be removed from the project site and disposed of off base.

3.3. Quality Control. Provide quality control over the entire project including but not limited to the items of equipment and materials intended for installation, necessary coordination and services to facilitate the performance of the work, site conditions, and the workmanship of the Contractor personnel and any subcontractors.

3.3.1. Contract Familiarity. The Contractor shall become familiar with all the details of the work depicted in the Contract Documents and shall verify all field conditions related to the project prior to commencement of the work. If conditions are discovered by the Contractor prior to commencement of the work which conflict with the Contract Documents, and which will substantially affect the project as designed and depicted in the Contract

Documents, identify and explain the condition(s) in writing to the Contracting Officer within 48 hours of discovery of the condition(s); and request clarification from the Contracting Officer before commencing work.

3.3.2. Manufacturer’s Instructions. The Contractor shall comply fully with manufacturer's instructions, including each step in sequence. If such instructions conflict with the Contract Documents, identify and explain the conflict in writing to the Contracting Officer within 48 hours of discovery of the conflict; and request clarification from the Contracting Officer before proceeding.

3.3.3. Testing. The Contractor shall provide samples and test results as required by the Contract Documents.

Test reports shall be properly sealed by an independent professional engineer.

3.3.4. Cleanup. The Contractor shall keep the work area and surrounding surfaces clean and orderly. Remove any Contractor-caused residue, dirt, or markings immediately upon completion of the work involved. Clean site daily.

3.3.5. Damages. Exterior surfaces and accessories including but not limited to Portland cement concrete, asphalt pavements, gravel, fencing, fuel dispenser pumps damaged by project work or the Contractor’s operations, shall be replaced with materials consistent in quality and workmanship to match existing.

3.3.6. Records. It is the Contractor’s responsibility to maintain any and all quality control records and have them available to the Government at all times.

3.4. Facilities and Temporary Controls

3.4.1. Traffic Regulation. Contractor shall furnish all signs, barricades, and flagmen required to control traffic in the project area. The haul route shall enter and exit through the Swan Road gate, and travel to and from the project site by the most direct route. Contractor shall maintain access to the base work site at all times. The

Contractor is to perform his work with a minimum of interference to the flow of traffic.

1. All signs and barricades shall be in accordance with ANSI D6.1, Manual of Uniform Traffic Control

Devices.

2. Minimize interference with the flow of traffic. At no time may access to any facility be prevented.

3. Immediately clean up any material spilled along the haul route. This shall include clean-up of mud tracked on the road by the Contractor’s equipment.

4. For any spill of hazardous material on base, immediately notify the base fire department at 911. The

Contractor is responsible for all costs incurred by the Government in responding to or cleaning up any such spill.

3.4.2. Safety. The contractor shall comply with the Corps of Engineers Manual on General Safety

Requirements, EM 385-1-1; Occupational Safety and Health Act (OSHA), Public Law 91-596; and AFI 91-301, Air Force Occupational Safety, Fire Prevention, and Health (AFOSH) Program. Use of flammable adhesives or other similar flammable materials will be in strict accordance with manufacturer's instructions and the

Contractor shall take all necessary safety and fire prevention steps to supervise and assure safe execution of work on the contract. This paragraph is applicable to adhesive materials or any other material involving flammable characteristics.

3.4.3. Blasting. No blasting will be permitted.

3.4.4. Environmental Protection Compliance

3.4.4.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s

Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB.

The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB.

A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant

Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete

Appendix F and be prepared to submit it to the Contracting Officer at the pre-performance meeting. The environmental guide will be provided by the Contracting Officer.

3.4.4.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training

Login and Registration Instructions, of the Contractor Environmental Guide. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer at the pre-performance meeting to document completion of training

3.4.4.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc.

resulting from violations. The contractor shall immediately notify the Contracting Officer’s Representative

(COR) when violations occur, and cooperate fully with fire department personnel and Government investigators.

3.4.4.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of

Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

3.4.4.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

3.4.4.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous

Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental

Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require

Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix

A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of

Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

3.4.4.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain

Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

3.4.4.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB

Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of

HAZMAT within the confines of DMAFB by contractor employees.

3.4.4.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

3.4.5. Fenced Storage Yard: The Contractor shall install and maintain a temporary, fenced storage yard (near the project site if approved) in locations designated by the Contracting Officer. The temporary fencing shall be of sufficient strength and height to minimize and restrict entry by unauthorized personnel. The temporary fencing shall be provided with visual screening for the full height and length, using tan-colored screening or a similar color selected and approved by the Contracting Officer. The temporary fencing and screening shall remain in place and be maintained for the life of this contract.

3.4.6. Material Handling and Storage. Handle, store, and protect all products in accordance with manufacturer's instructions. At the end of each work day, park and store all equipment and materials in the location designated by the Contracting Officer.

3.5. PROJECT CLOSE-OUT

3.5.1. Pre-Inspection Final Cleaning. The contractor shall clean all surfaces exposed to view. At the end of the project the contractor shall properly dispose of all hazardous and non-hazardous materials off base in accordance with the environmental controls specified.

3.5.2. Record Documents. Provide deliverables as defined in this Section. Prior to the Contracting Officer's final acceptance of and final payment for the completed project, submit the record documents as listed.

a. No later than thirty calendar days after the final inspection, complete the following record document and submit to the Contracting Officer.

1. Contract Warranty and/or Guarantee.

4.0. Appendix