Attachment_3_Site_Visit_Meeting_Minutes.pdf

DEPARTMENT OF THE AIR FORCE

355TH CONTRACTING SQUADRON (ACC)

DAVIS-MONTHAN AIR FORCE BASE, ARIZONA

16 May 2019

MEMORANDUM TO WHOM IT MAY CONCERN

FROM: 355th Contracting Squadron/PKB 3180 S. Craycroft Road Davis-Monthan AFB, AZ 85707-3522

SUBJECT: Site Visit Meeting Minutes and Solicitation Questions: FA4877-19-Q-0290 Pool Repair Replace

1. On 16 May 2019 at 10:00 am a site visit was held for the pool repair/replace solicitation. The following individuals were in attendance:

Tony Pittsenbarger Aquatic Environmental Contractor Tom DeHerrera E-Konomy Pool Systems Contractor Karl Blair 355 CES WFSM NCOIC TSgt Lea Thompson 355 CES WFSM Section Chief Janie Helgesson 355 FSS Facility Manager Rebecca Hazzard 355 CES Resource Advisor MSgt David Carbullido 355 CONS Contract Officer SrA Tianheng Lou 355 CONS Contract Admin A1C Lucas Navas 355 CONS Contract Admin

2. Questions:

Q: Are you looking for a replacement or repair?

A: The government is requesting 2 separate quotes. The Government intends to award a contract for repair or replacement of the Davis-Monthan AFB outdoor pool filtration system to include commissioning of the system.

Q: What will be included in the service?

A: The total cost stated in each proposal should include removal, delivery, and installation of all parts to restore daily pool operation. Measures must be taken to install correctly lined by piping to the header. Note: do not include any maintenance services in your proposal.

Q: Is there access to the equipment room/staging area?

A: Yes, there is an area that the contractor can bring their equipment in. The door is wide enough for a commercial truck to pull up next to the room.

Q: Are the tanks leaking?

A: Yes, the tanks are leaking from the fitting and also “sweating” from the exterior sides.

Q: What is the total water volume in the pool?

A: The pool holds 232,250 gallons of water.

Pool turnover rate is 6 hours IAW Air Force Instruction 48-114 A.6.

Manual backwash is preferred over automatic system.

Quote due date extension has changed from 10:00 AM 17 May 2019 to 4:30 PM 17 May

2019 Local Arizona Time.

2. Meeting the projected Commission Date:

Q: Will the 15-30 June date be an evaluation factor?

A: No. It is preferred.

Q: What should be included as the delivery date?

A: The Government is requesting commissioning date with your proposal.

3. Current system Data:

Catalogs for the current filter system is provided as attachment 4.

The filter system consist of four (4) high-rate permanent media filter tanks with a total effective area of 66 square feet. When operating at 10 gallons per minute per square foot of filter area, the filter system will have a capacity of filtering 660 gallons per minute.

Catalog for the current pump is provided as attachment 5. The model is EQK1500 (see page 3 of attachment 5).

The current system was installed in 2015.

Technical acceptance of the current system fit the salient characteristics stated in attachment 6.

4. If there are any questions, please contact the site visit POC SrA Tianheng Lou, at 520-228- 4190.

Tianheng William Lou, SrA, USAF Contract Administrator 355th Contracting Squadron