FA4877-15-R-0001-0002_for_FBO.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Address questions presented regarding the solicitation.

B. Correct errors in ADDENDUM to 52.212-1. Change numbering on L6.3 Glossary of Abbreviations and Acronyms to L6.4. Change numbering on L7.2 Management Plan (Tab 2) to L7.2.2.; L7.2.1 Teaming/Subcontracting Documentation (Tab 2a) to L7.2.2.1.; L7.3. Quality Control Plan (Tab 3) to L7.2.3.; L7.4 Vacation / Leave Plan (Tab 4) to L7.2.4.; and L7.5 Recruitment / Retention/ Transition Plan (Tab 5) to L7.2.5.

C. Correct spelling of resent to recent in f irst sentence of L8. Part III Past Performance.

D. See Summary of Changes.

Contracting POC: Roxanne Elfering Ph: (520) 228-5448, Email roxanne.elfering@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4877-15-R-0001

X 9B. DATED (SEE ITEM 11)

11-Jul-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2014

CODE

355 CONS - FA4877

3180 S. CRAYCROFT RD

DAVIS-MONTHAN AFB AZ 85707

FA4877 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4877-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

FA4877-15-R-0005, Clinical Healthcare Services Solicitation.

Question 1:

May we bid on some of the disciplines? Or, must we bid on all?

Response 1:

Offerors must bid on ALL as outlined in Addendum to 52.212-1, L.9. Part IV Price ..."The pricing information provided in the offer shall be complete. Complete means that the offeror proposed a Firm-Fixed Price for ALL item numbers on the Position Description Pricing Worksheet, Attachment 4 and ALL items on the Overtime Pricing Worksheet, Attachment 5 for the base period, the four (4) option periods, and the six (6) month extension."...

Question 2a:

Per this FOIA request, please advise if there is an incumbent contractor (s), if this is an existing contract as such or one to which you are adding positions, what incumbent staff are currently on-board by position, what vacancies you have by position, what pending vacancies you are aware of by position, names and contact information for all current and recent (within 90 days) healthcare personnel working on this contract, off-duty contact numbers for all and former incumbent staff members, and facility contact numbers that we might use to set up off work hour conversations. Also, please share what fully loaded hourly rates the government currently is paying by labor category, and to what those positions conform to by corresponding labor category level in the prevailing WD (e.g., Occ Health Nurses conforms to an RNII position, rather than just Registered Nurse). Thank you in advance for your assistance.

Response 2a:

FOIA request are to be submitted to the base FOIA representative at Davismonthan.FOIA@us.af.mil

Question 2b:

If I simply asked these questions without them being a FOIA request, would I have fared any better?

Response 2b:

No, most of the information you are requesting is FOIA information that may or may not be releasable.

In this case, I can answer there is an incumbent contractor, who upon a FOIA request will have to be notified and give consent for releasing some of the information you are requesting. In addition some of your questions are not solicitation questions. Our office does not maintain contract employee’s private information nor do we have a facility contact number for employees. Incumbent information is only passed on to contractor who is awarded the contract.

mailto:Davismonthan.FOIA@us.af.mil

Question 3:

In order to move forward with our teaming arrangement for the above referenced RFP, please respond to the following question regarding section M3.1.1.1. which mentions "formal written documentation that a teaming/subcontracting arrangement was established with one (1) firm."

Is there a limit to the number of subcontractors an offeror may team with?

Response 3:

See Addendum to 52.212-2, PROPOSAL PREPARATION INSTRUCTIONS Addendum to 52.212-2, EVALUATION-COMMERICAL ITEMS

M1. EVALUATION STRUCTURE

…“Multiple teaming / subcontracting arrangements are prohibited”…

Question 4:

Please clarify whether this effort is a personal or non-personal services effort or both. If both, can you tell me which applies to each position?

Response 4:

Both Personal and Non-personal services Personal/Non-personal services positions will be identified in subsequent task orders.

See Attachment 1 Performance Work Statement

1.1 Description of Services.

1.2.22.1 Personal Services.

1.2.22.5 Non-Personal Services

Question 5a:

Reference Section L, paragraph L1 Table, pg 87 part II Technical; and Section L, paragraph L7 - L7.5, pgs 90-92.

See the detailed information below this list of questions.

When matching up the table (L1) content with paragraph L7 - the two do not match - please resolve these issues with mismatches to ensure all content is correctly included and located in the proper "part"/tab

Table L1 Content Paragraph L7-L7.5 Part II Technical Tab 1 Table of Content NA No tab Factor 1 – Management Approach Tab 2 – Management Plan Subfactor 1 – Management Plan No tab Subfactor 2 – Corporate Experience Tab 2a-Teaming / Subcontracting Documentation no data present Tab 3 - Quality Control Plan Subfactor 3-Quality Control Plan Tab 4 – Vacation / Leave Plan no data present Tab 5 – Recruitment/Retention/Transition Plan Factor 2-Recruitment/Retention/Transition Plan

Response 5a:

Table L1 is correct as is. Please reference L7.2. Technical Organization for content instructions.

Question 5b:

Reference: Pargarph L7.2 Technical Organization, pg 91 states: "The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.)."

Does this statement only apply to Part II and Part Technical or to the entire proposal, Parts I - V?

Response 5b: Yes, applies to entire proposal. See L5.7 Binding and Labeling, …“A cover sheet shall be used in each binder, clearly marked with the part, title, copy number, solicitation number, and the offeror’s name. The same information shall be placed on the spine of each binder.”

Question 5c:

Paragraph L.7.3 Quality Control Plan, pg 91 Request the Quality Control Plan be excluded from the page count to ensure adequate space and coverage of the plan and its details.

Response 5c:

This will not be excluded, falls under Technical with a 30 page limit.

Question 5d:

Pargarph L.7.2.1 Teaming / Subcontracting, pg 91 This section appears to be a part of "Part II - Technical", request that it be excluded from the page count, as this documentation can be lengthy / extensive

Response 5d:

This will not be excluded, falls under Technical with a 30 page limit.

Questions 5e:

Paragraph L8 - Part II Past Performance, pg 92 states:

"When addressing the past performance evaluation criteria in Section M3.2 of the solicitation, the offeror shall provide past performance data on at least three (3) but not more than seven (7) of the most recent and relevant contracts performed for Federal, State, Local Government and private industry within the past three (3) years from the issue date of this solicitation.”

However, paragraph 8.3.1 Past Perforamnce Questionnaires (Attachment 6), pg 93 states:

" The offeror is to have no more than five (5) past performance questionnaires submitted" Please clarify whether we are to submit up to 7 or up to 5 past performances.

Response 5e:

Section L8 and paragraph L8.3.1 are two separate conditions (past performance data/past performance questionnaire). The past performance data is submitted by the contractor. The contractor must provide information on at least three (3) contracts, but no more than seven (7). The questionnaires, (L8.3.1, Attachment 6) are submitted by the contractor’s customers and cannot have more than (5) five submitted.

Questions 5f:

Paragraph L8. - Part II Past Performance, pg 92 states: "Each offeror shall submit past performance that contains resent and relevant past performance information. Past performance information is required on the offeror and all teaming partners, subcontractors, and on joint venture partners who are proposed to perform on this requirement."

Are past performances required from each prime, subcontractor or joint venture partner or is the total number of past performances a combination of all of the above?

Response 5f:

Yes, a combination of all of the above.

Question 5g:

Reference: Attachment 4 and Attachment 5, Attachment 6 pg 97 – 124 Can the Government provide an excel sheet or MS Word document for these attachments? The only version currently available is as a PDF within the overall RFP making it difficult to extract the information and keep it in the same required formats.

Response 5g:

No

Question 5h:

Reference: Paragraph L.9.1 Price Proposal Information, pg 94 states: "All information pertaining to the proposed price, including all worksheets and supporting documentation must be included in the section of the proposal designated as the Price part.”

Please clarify/specify what is meant by "supporting documentation".

Response 5h:

L.9.1 also states in second paragraph: “The offeror shall only submit price information as instructed, unless the offeror considers it essential to document or support price position.” Supporting documentation is if an offeror considers it essential to substantiate a portion of the proposal, if it is not essential then it shouldn’t be included.

Question 6a:

Page 92-93, Section L, Paragraphs L8.3 and L8.3.1

Paragraph L8.3.1 states that “The offeror is to have no more than five (5) past performance questionnaires submitted to 355th Contracting Squadron by their references.” This appears to be in discrepancy with paragraph L8.3 which states that “The offeror shall provide past performance data on at least three (3) but not more than seven (7) of the most recent and relevant contracts.” Assuming that the offeror is expected to send a Past Performance Questionnaire to each customer used as a reference, please clarify the maximum number of past performance submissions allowed.

Response 6a:

Paragraph L8.3 and paragraph L8.3.1 are two separate conditions. The past performance data is submitted by the contractor. The contractor must provide information on at least three (3) contracts, but no more than seven (7). The questionnaires (Attachment 6) are submitted by the contractor’s customers and cannot have more than (5) five submitted.

Question 6b:

Page 91, Section L, Paragraph L7.2

Page 93, Section L, Paragraph L8.3

Page 94, Section L, Paragraph L9.1 (2nd Paragraph)

These paragraphs state that “The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.).” Please clarify that the intent is to receive a sanitized copy of Parts II, III & IV. Does the Government consider the use of CAGE codes instead of the names of the offeror, teaming partners, and any other contractors in Parts II, III and IV to be identifiable information?

Response 6b:

Yes the intent is to have a sanitized copy for evaluation purposes. See L5.7 Binding and Labeling, …“A cover sheet shall be used in each binder, clearly marked with the part, title, copy number, solicitation number, and the offeror’s name. The same information shall be placed on the spine of each binder.” Yes, the main purpose of a cage code is to identify a business, so yes, it is considered identifiable information.

Question 6c:

Page 93, Section L, Paragraph L8.1 & L8.3

May the offeror include the use of information that identifies teaming partners and other individuals not affiliated with the offeror? Also, does the Government require that the Subcontractor Consent Letter (L8.1) not contain any information that could identify the offeror, the subcontractor or any other teaming partners?

Response 6c:

The content of the offerors proposal is at the discretion of the contractor.

Yes, the letter requires the offeror to identify the arrangement and needs to identify the business arrangements.

Question 6d:

Page 87, Section L, Table L1

Regarding Part III, please confirm that the Subcontractor Authorization Letter(s), Commercial Customer Authorization Letters, and list of references requested by the offeror to provide a past performance questionnaire do not count against the 20 page limit.

Response 6d:

No, these are not included in the 20 page limit.

Question 6e:

Page 137, Section SI, Paragraph SI.4

The paragraph states “…pursuant to DODI 6025.5, date 6 January 1995, para. 4.7., the total compensation paid to an individual in any year under a personal service contract cannot exceed the full time equivalent rate of $200,000 dollars each year.” Yet, page 69, FAR 52.237-7 (a) states, “It is expressly agreed and understood that this is a nonpersonal services contract...” Can you please clarify these seemingly conflicting paragraphs?

Response 6e:

This effort will result in both a personal and nonpersonal IDIQ Contract. Positions will be identified as personal or nonpersonal in subsequent task orders when awarded.

Question 6f:

Who is the incumbent contractor? If possible, could you provide previous rates for that contract?

Response 6f: There is an incumbent contractor, Kuhana Associates, LLC which is information already publized. Previous rate information or other contract specifics must be requested through a FOIA request and may or may not be releasable information per the contractor.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

ADDENDUM TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS

L1. Objective

The resulting contract from this acquisition will be an IDIQ Award Contract. The Government will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures to conduct a 100% 8(a) certified small business set-aside competition.

L2. Government Point of Contact

The Government individuals listed below are the primary and alternate points of contact for this acquisition.

Address all questions or concerns to both individuals. Written requests for clarifications may be sent to both individuals via fax or email. Email is the preferred method of communication. The Government points of contacts are as follows:

Primary Alternate Roxanne Elfering Gary Kimmel Fax: (520) 228-5284 Fax: Same roxanne.elfering@us.af.mil gary.kimmel@us.af.mil

L3. Formal Communications

Offerors who determine the requirements of this solicitation require clarification(s) in order to enable submittal of a responsive proposal are requested to send all questions clearly stated with specific page, section, paragraph in writing within 10 business days from the solicitation issue date in block 6 of the SF 1449. Questions should include sufficient detail to enable the Government to respond without requesting further clarification. These questions shall be directed to the Contract Administrator, Ms. Roxanne Elfering, and either sent by mail to the address located in Block 9 of the SF 1449 or via email to roxanne.elfering@us.af.mil. Answers will be compiled and posted electronically to the Federal Business Opportunities website: https://www.fbo.gov.

mailto:roxanne.elfering@us.af.mil mailto:gary.kimmel@us.af.mil https://www.fbo.gov/

L4. Funding Information

The maximum ceiling value is $48 million over a five (5) year ordering period. This contract is an IDIQ ordering vehicle only and does not guarantee that any funds above the minimum contract award amount of $100,000 will be awarded. Budget constraints may determine future task orders and task order option periods.

Funds are not presently available for this effort. No task orders will be awarded under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L5. General Instructions

To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein.

The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

L5.1. General Guidance

This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Offeror’s are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those items identified as evaluation factors. Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather, shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and capabilities and will base the evaluations on the information presented in the offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired or required.

The offeror shall establish the acceptance period for a minimum of 120 calendar days after the proposal due date specified in Block 8. The offeror shall make a clear statement in the proposal that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy all other copies of unsuccessful proposals. No destruction certificate will be issued to the offeror.

The offeror shall complete blocks 12, 17a, and 30a, b, and c of the Standard Form 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation and all amendments, with attachments. The solicitation once awarded constitutes the contract.

L5.2. Format for proposal Part I-V

The offeror shall prepare the proposal in accordance with Table L1 – Proposal Order and Organization. Proposals shall be sectioned into five (5) separate parts with dividers and marked accordingly; Part I - Executive Summary, Part II - Technical, Part III - Past Performance and Part IV- Price, Part V - Contract Documentation.

Table L1 – Proposal Order and Organization

Section L Paragraph Number

Part Part Title and Contents Copies Page Limit

L6. I Executive Summary Cover Page – Company Name / Logo / Contact Information / Solicitation Number Tab 1 – Master Table of Contents Tab 2 – Narrative Summary Tab 3 – Glossary of Abbreviations and Acronyms

4 Hardcopies (1 Original, 3 Copies)

6 pages

L7. II Technical Tab 1 – Table of Content Tab 2 – Management Plan Tab 2a – Teaming / Subcontracting Documentation Tab 3 – Quality Control Plan Tab 4 – Vacation / Leave Plan Tab 5 - Recruitment / Retention / Transition Plan

4 Hardcopies (1 Original, 3 Copies)

30 pages

L8. III Past Performance Tab 1 – Table of Content Tab 2 – Past Performance Information

4 Hardcopies (1 Original, 3 Copies)

20 pages

L9. IV Price Tab 1 – Tables of Contents Tab 2 – Position Description Pricing Worksheet, Attachment 4 Tab 2a – Overtime Pricing Worksheet, Attachment 5 Tab 3 – Professional Compensation Plan

4 Hardcopies (1 Original, 3 Copies)

5 pages and Worksheets

L10. V Contract Documentation Tab 1 – Table of Content Tab 2 – SF 1449 Tab 2a - All Amendments Tab 3 – Representations and Certifications Tab 4 – Any Exceptions to Solicitation Requirements Tab 5 – Financial Responsibility Letter

4 Hardcopies (1 Original, 3 Copies)

No limit

L5.3. Page and Format

The page limitations established shall be treated as maximums. Pages exceeding the limitation set for in Table L1 – Proposal Order and Organization will not be read or evaluated and will be removed from the proposal. Each page shall be counted towards the maximum limit except the following: Cover page, Table of Contents, Tabs, Glossaries, Dividers, Blank pages, and Past Performance Questionnaires.

The proposals will be printed on 8 ½” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17” sheets. A page is defined as one face of a sheet of paper (white or ivory in color) containing information. (Charts, tables, or diagrams, shall be printed on 8 ½” x 11” sheets only), and each face will be counted as one page. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc. Typed data shall not be less than 12 points using Microsoft Word, Times New Roman font. Pages shall be numbered sequentially by using Part and Page (e.g., Part I, Page 1).

L5.4. Pricing Information

Pricing information shall only be addressed in the Price Proposal Part.

L5.5. Table of Contents

Each part should contain a table of contents to outline the subparagraphs within that part. Tabs shall be used as breaks between each section.

L5.6. Glossary of Abbreviations and Acronyms

Part I shall contain a glossary of all abbreviations and acronyms for the entire proposal that explains each abbreviation and acronym.

L5.7. Binding and Labeling

Each copy of the four (4) hardcopies for each part of the proposal shall be bound separately in a three-ring, loose leaf binder allowing each part to lie flat when opened. Staples shall not be used. A cover sheet shall be used in each binder, clearly marked with the part, title, copy number, solicitation number, and the offeror’s name. The same information shall be placed on the spine of each binder.

L5.8. Marking of Contractor Proposal

Each hardcopy of the proposal shall be marked appropriately in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid and Proposal Information and Source Selection Information. One hardcopy shall be clearly marked as the “Original”.

L5.9. Electronic Proposals

Proposals submitted electronically ONLY will not be considered. An electronic disk may accompany the four (4) hardcopy proposals.

L5.10. Proposal Submission

The original proposal and copies as specified in this document shall be mailed or hand carried to the issuing office listed in Block 9 of Standard Form (SF) 1449 on or before the deadline specified in Block 8 of SF 1449. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

355th Contracting Squadron/MSCBA ATTN: Ms. Roxanne Elfering Solicitation No. FA4877-15-R-0001, Clinical Healthcare Services 3180 S. Craycroft Road Davis-Monthan AFB, AZ 85707-3522

The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that this is a secure facility, so appropriate arrangements are required to gain access to the facility with enough time to meet the proposal deadline. The United States Air Force has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the 355th Contracting Squadron PRIOR to the deadline. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with

FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If the proposal is received late and not considered the Government will destroy all late proposals. No destruction certificate will be issued to the offeror.

L5.11. Debriefings

The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range;

so the offeror may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range, or determined to be “Unacceptable” during the evaluation process, may request a pre-award debriefing or they may choose to wait after the source selection decision to request a post-award debriefing.

Offerors are entitled to no more than one (1) briefing.

L5.12. Discrepancies

If an offeror believes the requirement in these instructions contain an error, omission, or are otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider. The Government reserves the right to award this effort based on the initial proposal, without discussion.

L5.13. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L5.14. Oral Presentations

Oral presentation will not be considered for this requirement.

L5.15. Competitive Range Determination

Based on the rating of each “Acceptable” proposal against the evaluation criteria, the Source Selection Authority may establish a competitive range for purposes of efficiency. Offerors are advised that only proposals determined to have a reasonable chance for contract award will be included in the competitive range.

L6. Part I – Executive Summary

The executive summary part shall consist of the following:

L6.1. Cover Page

Titled with the solicitation number and Clinical Health Services. Include the offeror’s name, logo, and contact information.

L6.2. Master Table of Contents (Tab 1)

Include a master table of contents for the entire proposal.

L6.3. Narrative Summary (Tab 2)

The offeror should provide a narrative summary that is concise, providing information on any key or unique feature, excluding price. The narrative should also address any significant risks. The material presented in the narrative summary shall not be considered for meeting the requirements for other required parts of the proposal.

http://www.fedbizopps.gov/

L6.4. Glossary of Abbreviations and Acronyms (Tab 3)

Include a glossary of ALL abbreviations and acronyms used throughout the entire proposal.

L7. Part II Technical

The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the Clinical Healthcare Services requirements and to demonstrate its ability to meet the evaluation requirements of Section M, Evaluation Factors for Award. The technical information provided in the offer shall be specific and complete. Legibility, clarity, and coherence are very important. The offeror’s responses will be evaluated against the Technical evaluation criteria established in Section M, Evaluation Factors for Award. The offeror shall use the instructions provided below to provide the methodology the offeror would use to satisfying the factors and subfactors. Meeting all the requirements in the solicitation is mandatory. The offeror is representing, by the proposal submission, that the offeror will perform all the requirements of the solicitation. The offeror should not merely reiterate the requirements specified in the solicitation, but instead should describe how the offeror plans to accomplish each of the requirements.

L7.1. Technical Evaluation Factors and Subfactors

Again, to facilitate the evaluation, the technical portion of the proposal should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded. This section shall not contain any pricing data. The technical factors and subfactors consist of the following:

L7.1.1. Factor 1- Management Approach.

The offeror shall provide their approach to meeting the Government’s requirements to properly complete the Clinical Healthcare Services requirement.

L7.1.1.1 Subfactor 1- Management Plan.

L7.1.1.2 Subfactor 2- Corporate Experience. The offeror shall possess all the required core capabilities and qualifications to fulfill the requirement.

L7.1.1.3 Subfactor 3- Quality Control Plan.

L7.1.2 Factor 2- Recruitment / Retention / Transition Plan.

L7.2. Technical Organization

All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The technical part shall address all the technical factors and subfactors. The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.). The technical part shall consist of the following:

L7.2.1. Table of Contents (Tab 1)

Include a table of contents for this part.

L7.2.2. Management Plan (Tab 2)

The offeror shall provide a management plan of the offeror’s overall objectives, methodology, and planned procedures to fulfill the requirement.

L7.2.2.1. Teaming / Subcontracting Documentation (Tab 2a)

The offeror shall submit written documentation of teaming / subcontracting arrangements if provided under this contract.

L7.2.3. Quality Control Plan (Tab 3)

The offeror shall provide a Quality Control Plan of the offeror’s procedures to control quality output and to ensure standards of medical care.

L7.2.4. Vacation / Leave Plan (Tab 4)

The offeror shall provide a plan of the offeror’s strategy to effectively manage healthcare workers absences to ensure contract coverage and to monitor billable hours, as not to exceed the allotted hours on the contract.

L7.2.5. Recruitment / Retention / Transition Plan (Tab 5)

The offeror shall provide a plan of the offeror’s practices for attracting, developing, retaining and transitioning a quality workforce capable of fulfilling the requirement.

L8. Part III Past Performance

Each offeror shall submit past performance that contains recent and relevant past performance information. Past performance information is required on the offeror and all teaming partners, subcontractors, and on joint venture partners who are proposed to perform on this requirement.

The government will evaluate the quality and extent of offeror's performance deemed recent and relevant to the requirements of this solicitation. Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrate customer satisfaction with overall job performance and quality of service for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities that this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, customer complaints, etc.

The Government will use information submitted by the offeror and any other sources of information available to the Government to evaluate past performance. When addressing the past performance evaluation criteria in Section M3.2 of the solicitation, the offeror shall provide past performance data on at least three (3) but not more than seven

(7) of the most recent and relevant contracts performed for Federal, State, Local Government and private industry within the past three (3) years from the issue date of this solicitation. There must have been a minimum of a 6 month period of performance. Only references for relevant contracts are desired. Furnish the following information for each contract listed:

- Company/Division name

- Services

- Contracting Agency/Customer

- Contract Number or comparable identifier

- Contract Dollar Value and period of performance

- Verified, current name, address, email address, & telephone number for each company point of contact and reference.

- Brief comments, if desired (Should offerors wish to provide information on problems encountered on the identified contracts and their corrective actions in accordance with FAR 15.305(2), they shall submit such information at the same time references are submitted.)

- If subcontractor, describe portion of the work performed.

Note: Do not leave any of the above information blank. If not applicable please state, “Not Applicable”. If the information is available through PPIRS the offeror can advise of contract number.

L8.1. Subcontractor Consent

Past performance information pertaining to any teaming partner, subcontractor, or joint venture cannot be disclosed to the primary offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. The offeror shall also provide a commercial customer authorization letter, which allows release of information to the Government. Past performance information pertaining to a teaming partner or subcontractor cannot be disclosed without the subcontractor’s consent.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant and recent contracts.

L8.2. Table of Contents (Tab 1)

Include a table of contents for this part.

L8.3. Past Performance Information (Tab 2)

The offeror shall provide past performance data on at least three (3) but not more than seven (7) of the most recent and relevant contracts. Submit original and three (3) copies. The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.). Again, only references for recent and relevant contracts are desired.

L8.3.1. Past Performance Questionnaires (Attachment 6).

The offeror is responsible for sending the past performance questionnaire in Attachment 6 to their recent and relevant reference(s), with instructions to fax or email the completed questionnaire to the Contracting Office. The offeror is to have no more than five (5) past performance questionnaires submitted to 355th Contracting Squadron by their references. The questionnaire shall be sent “directly” by either fax or e-mail to 355th Contracting Squadron, Roxanne Elfering at 520-228-5284 or roxanne.elfering@us.af.mil. IAW Federal Acquisition Regulation, any questionnaires provided to the Contracting Squadron, directly from an offeror, will not be considered.

Questionnaires are due to the Contracting Office by the established offer due date in Block 8 on the Standard Form 1449, however the Government requests the past performance questionnaires be sent ten (10) calendar days prior to the proposal submission date to ensure all questionnaires are received for a complete evaluation. Instruction are also printed on the first page of the past performance questionnaire.

L8.3.1.1 Past Performance Questionnaire Early Submission

The offeror is encouraged to have the past performance questionnaires submitted ten (10) calendar days prior to the established offer due date in Block 8 on the Standard Form 1449.

L8.3.1.2. Past Performance Questionnaire References

The offeror should provide the list of references requested by the offeror to provide a past performance questionnaire. This list will aid the government in obtaining any questionnaires not submitted. However, it is solely the offerors responsibly to ensure references receive, complete, and return the questionnaire on time. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

L8.3.2. Recent Past Performance

The offeror shall submit past performance that is recent. To be recent, the current effort must be ongoing or must have been performed for a minimum of six (6) months during the past three (3) years from the date of issuance of this solicitation. Any past performance information submitted that does not meet this condition will be evaluated in accordance with M3.2.3. Recency Assessment, Table 3 - Past Performance Recency Rating and shall receive a rating of “Not Recent” or “Unacceptable”.

L8.3.3. Relevant Past Performance

The offeror shall submit past performance that is relevant. To be relevant, the performance information provided must resemble the scope, magnitude and complexity of this solicitation. The offeror’s submissions shall be recent and demonstrate the ability to perform the proposed effort. The offeror’s proposing past performance as the Prime Contractor will be weighted more heavily than past performance as a subcontractor. Any past performance information submitted that does not meet this condition will be evaluated in accordance with M3.2.4. Relevancy Assessment, Table 4 - Past Performance Relevancy Rating and shall receive a rating of “Not Relevant” or “Unacceptable”.

L8.3.4. Content Aspects

The offeror is responsible for explaining past performance recency and relevancy submissions to requirement and how the efforts relate. This includes management efforts to correct and improve any performance problems.

L9. Part IV Price

The purpose of this section is to ensure the offeror understands the Government will evaluate on the total price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. The pricing information provided in the offer shall be complete. Complete means that the offeror proposed a Firm-Fixed Price for ALL item numbers on the Position Description Pricing Worksheet, Attachment 4 and ALL items on the Overtime Pricing Worksheet, Attachment 5 for the base period, the four (4) option periods, and the six (6) month extension. The offeror has the responsibly to formulate a fully burdened unit price for each item number. Price proposals will NOT be rated or scored. The six (6) month extension will NOT be part of the evaluation, but will be assessed by the Government to determine the price fair and reasonable.

L9.1. Price Proposal Information

Offerors are to complete the Position Description Pricing Worksheet, Attachment 4 and the Overtime Pricing Worksheet, Attachment 5 by providing a fully burdened hourly unit price for ALL item numbers / position descriptions. The offeror shall then calculate the extended amount on the worksheet by multiplying the estimated quantity (EST QTY) of hours listed by the proposed fully burdened unit price. That information shall then be populated in the extended amount of the worksheet for ALL item numbers / position descriptions. The offeror shall then calculate the extended amount to provide the extended total for each item number / position description on the worksheet. That information shall then be populated in the extended total of the worksheet for ALL items / position descriptions. All dollar amounts shall be in whole dollars and whole cents. Each item number / position description shall contain a fully burdened unit price, the extended amount and the extended total for each worksheet to be considered complete and considered for contract award.

The offeror shall only submit price information as instructed, unless the offeror considers it essential to document or support price position. All information pertaining to the proposed price, including all worksheets and supporting documentation must be included in the section of the proposal designated as the Price part. The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.). UNDER

NO CIRCUMSTANCES SHALL PRICE INFORMATION AND DOCUMENTATION BE INCLUDED

ELSEWHERE IN THE PROPOSAL.

L9.2. Price Proposal Information Reasonableness

In accordance with FAR 15.403-1(b) and 15.403.3(a), information other than pricing data may be required to support price reasonableness. If, after receipt of proposals, the Contracting Officer determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit pricing data.

L9.3. Price Rounding

All dollar amounts provided shall be in United States currency in whole dollars and whole cents rounded to the nearest penny.

L9.4. Table of Contents (Tab 1)

Include a table of contents for this part.

L9.5. Position Description Pricing Worksheet, Attachment 4 (Tab 2)

Attachment 4 was designed for offeror’s to use for the submission of pricing. This attachment will be used by the price evaluation team during the source selection process. Offerors must complete the attachment as designed. Do NOT make any formatting changes to Attachment 4. Any attempts to reformat or change the attachment may be reason to reject an offeror’s proposal. Again, the submission needs to be complete. If a proposal is received with incomplete pricing that proposal may be deemed unawardable.

L9.6. Overtime Pricing Worksheet, Attachment 5 (Tab 2a)

Attachment 5 was designed for offeror’s to use for the submission of overtime pricing. This attachment will be used by the price evaluation team during the source selection process. Offerors must complete the attachment as designed. Do NOT make any formatting changes to Attachment 5. Any attempts to reformat or change the attachment may be reason to reject an offeror’s proposal. Again, the submission needs to be complete. If a proposal is received with incomplete pricing that proposal may be deemed unawardable.

L9.7. Professional Compensation Plan

The offeror shall submit a professional compensation plan IAW FAR 52.222-46 that ensures uninterrupted services of incumbent healthcare workers from prior contracts.

L10. Part V Contract Documentation

Offeror’s shall provide the following information and items listed in this part which are required by the solicitation.

L10.1. Table of Contents (Tab 1)

Include a table of contents for this part.

L10.2. Standard Form 1449 (Tab 2)

The offeror shall complete blocks 12, 17a, and sign in 30a and complete blocks 30b and 30c of the Standard Form 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation and all amendments, with attachments. The solicitation once awarded constitutes the contract.

L10.3. All Amendments (Tab 2a)

The offeror shall acknowledge ALL amendments issued against the solicitation by signing in block 15B and completing blocks 15A and 15C of the Standard Form 30.

L10.4. Representations and Certifications (Tab 3)

Complete Representation and Certification in SAM at https://www.sam.gov or complete the necessary fill-ins and certification in accordance with FAR Clause 52.212-3, and its Alt I. If FAR 52.212- 3 and its Alt I are completed in hard copy it shall be returned along with the contractor’s proposal.

L10.5. Any Exceptions to Solicitation Requirements (Tab 4)

Offerors must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be tied to a specific paragraph or specific part of the solicitation to which the exception is being taken. Explain the impact of the exception fully in terms of performance, schedule, cost, and any other requirement of the salutation.

L10.6. Financial Responsibility Letter (Tab 5)

A letter from the offeror’s financial institution shall be provided which authorizes the Contracting Officer to verify the offeror’s financial responsibility. Include financial institution’s name, address and primary point of contact and phone numbers for the financial institution.

L10.7. Authorized

Provide the name, title, email address, and telephone number of the offeror point of contact regarding decisions made with respect to the offeror’s proposal. The offeror shall provide the names, titles, email addresses, and telephone numbers for individuals authorized to negotiate on behalf of the offeror.

L10.8. Offeror Name, Address, Identifying Codes, and Applicable Designations

The offeror should provide the company name, street address, county and facility code; CAGE code; DUNS; TIN;

and Small Business designations.

L10.9. Mentor-Protégé Agreements and 8(a) Joint Venture Certifications

The offer shall provide a copy of the Small Business Administration approved Mentor-Protégé agreement or 8(a) Joint Venture Certification documentation, if either of these apply. If there will be any impacts on the requirements of the solicitation, that information shall be provided to address performance, cost, schedule, and other specific requirements of the solicitation.

L10.9. Proposal Reimbursement

The Government will not provide reimbursement to offeror’s for ANY proposal costs.

L11. List of Attachments

The following list of attachments is provided at the end of Section L:

Position Description Pricing Worksheet, Attachment 4 Overtime Pricing Worksheet, Attachment 5 Past Performance Questionnaire, Attachment 6

Title:

Attachment 4, Position Description Pricing Worksheet

*Positions Identified as Mission Essential IAW DFARS Subpart 237.76.

Firm Fixed Price

ITEM EST

FULLY

BURDENED EXTENDED

NUMBER POSITION DESCRIPTIONS UNIT QTY UNIT PRICE AMOUNT

BASE PERIOD

Contractor shall provide all personnel, labor, transportation, supervision, and management to employ needed healthcare employees in accordance with the PWS and position descriptions for the 355th MDG at Davis-Monthan AFB, AZ.

0001AA Aerospace Medicine Provider HOURS 1880

0001AB Allergist HOURS 1880

0001AC Allergist Technician HOURS 1920

0001AD Beneficiary Services Representative HOURS 1920

0001AE Biomedical Equipment Technician HOURS 1920

0001AF Certified Medical Technician HOURS 1920

0001AG Chiropractic Technician HOURS 1920

0001AH Chiropractor HOURS 1880

0001AI Clinical Nurse – Behavioral Health HOURS 1920

0001AJ* Clinical Nurse – Family Practice HOURS 1920

0001AK Clinical Nurse – Flight Medicine HOURS 1920

0001AL Clinical Nurse – Occupational HOURS 1920

0001AM Clinical Nurse – Pediatrics HOURS 1920

0001AN Clinical Nurse – Women’s Health HOURS 1920

0001AO Clinical Social Worker HOURS 1880

0001AP Diagnostic Imaging Technician HOURS 1920

0001AQ

Diagnostic Imaging Tech – Computed Tomography HOURS 1920

0001AR Diagnostic Imaging Tech – Mammography HOURS 1920

0001AS

Diagnostic Imaging Technician – Ultrasound HOURS 1920

0001AT Exercise Physiologist HOURS 1920

0001AU Family Nurse Practitioner HOURS 1880

0001AV* Family Practice Physician HOURS 1880

0001AW Flight Medicine Provider HOURS 1880

0001AX Health and Fitness…