Attachment_1,_Flying_Proficiency_Program_PWS,_Revision_1.pdf

Flying Proficiency Program

Performance Work

Statement, Revision 1

FA486119RA012

Table of Contents

Flying Proficiency Program

1.0 Flying Proficiency Program

1.1 Scope

1.2 Online Cirrus Courseware

1.3 Flight Instructor Ground/Flight

1.4 Federal Aviation Administration Aeromedical Examiner

1.5 Flight Rental – Cirrus SR20/SR22

1.6 Cirrus Full Motion Simulator

1.7 Cirrus Full Motion Simulator Trainer (Optional)

1.8 Written FAA Certification Testing

1.9 Private Pilot Course

1.10 Designated Flight Examiner

1.11 Flight Operating Procedures (FOPs)

1.5 Maintenance Personnel

1.6 Operations and Maintenance Equipment

2.0 Services

2.1 Service Delivery Summary (SDS) ...................................... Error! Bookmark not defined.

2.2 Billing and Fuel

2.3 Safety

2.4 Security

3.0 Scheduling

3.1 Overview

3.3 Contingency Scheduling

3.4 Cancellations

4.0 Airworthiness Requirements

4.1 Conflict between Performance Work Statement (PWS) and 14 CFR

4.2 Aircraft Operation

4.3 Aircraft Modification

4.4 Maintenance

4.5 Operations

4.6 Quality Assurance

4.7 Regulatory Oversight

4.8 Fuel Range Requirements

4.9 Contracting Officer (CO) Authorizations

5.0 General Requirements

5.1 Post-award Conference

5.3 Contractor Labor Hour Reporting

6.0 Quality Management

6.1. Quality Control and Quality Assurance

6.2. Management

6.3. Aircraft Operation

1.0 Flying Proficiency Program

1.1 Scope

1.1.1 The Flying Proficiency Program will provide training and sorties to provide an additional method of gaining, building, and maintaining basic airmanship skills. These airmanship skills can be attained by flying a Cirrus SR20/22 to include 2-4 seats, dual controls, 500 fpm climb rate at 10,000 feet density altitude, glass cockpit with Garmin G1000 or like capability, air conditioning, and parachute in a variety of air traffic and weather conditions. Based on each pilot’s aviation background, instruction will be individually tailored once the basic aircraft transition course is completed. For some pilots additional instruction may be provided during the transition course. As qualifications are gained pilots are expected to fly without instructors to continue to build their airmanship skills.

This contract will be awarded and administered by the 99th Contracting Squadron with the 432 WG providing quality assurance oversight.

1.1.2 The Flying Proficiency Program will support the 432d Wing with flight training, online courseware, flight rental hours, full motion simulator, written testing, private pilot course, and pilot examiner.

1.1.3 The Contractor shall provide the following services in conjunction with flying training:

A. Online Cirrus Courseware B. Flight Instructor Ground/Flight C. FAA Aeromedical Examiner D. Flight Rental of Cirrus SR20 E. Flight Rental of Cirrus SR22 F. Cirrus Full Motion Simulator G. Cirrus Full Motion Simulator Trainer (Optional) H. Written FAA Certification Testing I. Private Pilot Course J. Designated Pilot Examiner

1.1.4 Flight rental and instruction will require contract aircraft flight originating from contractor training facility/airfield located within 20 miles of Las Vegas, Nevada between the hours of 0600 – 2200 local time Monday through Friday except for federal holidays or when the Creech AFB is closed due to local or national emergencies, administrative closings, or similar Government directed facility closures. Weekend flight instruction may be required as requested by the government and scheduled no later than 48 hours in advance. The Contractor must be capable of simultaneously supporting 2 flight training sessions per scheduled appointment. The Contractor must identify whether the aircraft is the Cirrus SR22 or Cirrus SR20 at the time of scheduling.

1.1.5 Contractors are responsible for securing their own ramp, hangars, maintenance and all other commercial necessary services within 20 mile radius of Las Vegas, Nevada.

1.1.6 Rental flights shall be conducted under positive control. Government Pilots will be responsible to respond to vectors and instructions by Contracted Instructors and the Federal Aviation Administration (FAA.

1.2 Online Cirrus Courseware

1.2.1 The contractor will provide standard Cirrus courseware specific to the Cirrus

SR20/22 as required by Cirrus/FAA. Courseware must remain current to Cirrus/FAA standards.

1.3 Flight Instructor Ground/Flight

1.2.1 The Flight Instructor or Pilot in Command shall have the final authority to determine whether an aircraft is airworthy, whether to launch or terminate a mission, and to deny boarding to anyone.

1.2.2 FAA Commercial Pilot License with a Second Class Medical certificate.

1.2.3 FAA Instrument Rating. The Flight Instructor shall be IFR rated; and shall hold a commercial pilot certificate for all DOD flights regardless of the weather or type of flight plan filed.

1.2.4 No person may operate as Flight Instructor if they had a certificate revoked or suspended by the FAA for adverse action. Furthermore, no person may operate as Flight Instructor of an aircraft if they are currently under investigation by the FAA for adverse certificate action.

1.2.5 Must be fluent in the English language

1.4 Federal Aviation Administration Aeromedical Examiner

1.4.1 The contractor will provide access to a qualified medical examiner as required in the

Las Vegas, Nevada area for pilots to receive a Class 3 Pilot Medical Certificate.

1.5 Flight Rental – Cirrus SR20/SR22

1.5.1 The contract will provide Cirrus SR20/SR22 aircraft for rental at a “Wet” rate with all fuel, oil, de-icing fluid and other consumables included in the hourly rate.

1.6 Cirrus Full Motion Simulator

1.6.1 The contractor will provide a Cirrus Full Motion Simulator as required for instruction on basic aircraft procedures.

1.7 Cirrus Full Motion Simulator Trainer (Optional)

1.7.1 The contractor will provide a Cirrus Simulator Trainer as required for instruction on basic aircraft procedures.

1.8 Written FAA Certification Testing

1.8.1 The contractor will provide access to a testing center and all associated fees as required for testing for FAA certification through qualified FAA testing centers.

1.9 Private Pilot Course

1.9.1 The contractor will provide course materials for pilots to receive their FAA Private

Pilot Certificate.

1.10 Designated Flight Examiner

1.10.1 The contractor will provide a Designated Flight Examiner as required for pilots to receive their FAA Private Pilot license or other certificates.

1.11 Flight Operating Procedures (FOPs)

1.11.1 The Contractor shall maintain Flight Operating Procedures (FOPs) with the following considerations.

1.11.2 Establishment and maintenance of a flight planning area and a process for filing flight plans.

1.11.3 Documentation of Contractor and aircraft Certificates, Licenses, and Permits.

1.11.4 Compliance with local directives regarding operations at civilian airfields.

1.4 Maintenance

1.4.1 The Contractor shall maintain the aircraft IAW applicable FAA regulations and standards (e.g. 14 CFR). The Contractor shall use the approved FAA maintenance plan, if available, or maintenance procedures, as applicable. The Contractor shall adhere to, and comply with, all MANDATORY FAA and OEM airworthiness directives and service bulletins.

1.4.2 All maintenance operations shall be executed by the Contractor. All supportability elements shall be executed by the Contractor using Contractor personnel, Contractor owned/operated equipment and parts.

1.4.3 Long Term Scheduled Maintenance Requirements. The Contractor shall inform the Government no later than 7 days in advance about long term maintenance requirements and identify any potential aircraft conflicts.

1.4.4 The Contractor aircraft used in the performance of this contract shall be maintained under a maintenance program that conforms to manufacturer specifications. All systems shall be installed and maintained in accordance with the aircraft’s airframe, engine, and avionics manufacturers’ specifications.

1.4.5 The Contractor shall ensure that only current, up-to-date technical publications are used for the servicing and maintenance of the aircraft.

1.4.6 Procedures shall identify the method and the office and title of the individual responsible for receiving, distributing, and maintaining the currency of technical publications (including ensuring that changes and supplements are promptly posted in the basic technical publications). All applicable Airworthiness Directives and Service Bulletins shall be maintained for review.

1.4.7 The Contractor shall identify and track the usage of all parts for which Time between Overhauls (TBO) limits have been defined by the OEM and shall overhaul and rework, to OEM Aircraft Maintenance Manual Chapter 4 overhaul requirements.

1.5 Maintenance Personnel

1.5.1 Maintenance Personnel shall be trained to accomplish loading and unloading, maintenance, and aircraft deicing, etc. using Contractor-developed checklists.

1.6 Operations and Maintenance Equipment

1.6.1 The Contractor shall provide all equipment and supplies necessary to support continued operation and maintenance of the aircraft to meet performance requirements. In addition, the Contractor shall provide the following:

1.6.2 Non-proprietary format internet electronic mail account (such as POP-3 or IMAP) to receive and coordinate mission information, tasking, and general administrative matters.

1.6.3 Website with the ability for online scheduling

2 Services Delivery Summary

SDS

Performance Objectives Reference Performance Threshold

Instructor Availability PWS Paragraph 1.3 Instructor available within 7 days of government request for rental/instruction

Aircraft Availability PWS Paragraph 1.4 & 1.5 Flight rental/aircraft available within 7 days of government request for rental/instruction

Maintenance of Aircraft PWS Paragraph 1.4 Documentation of current aircraft maintenance available for government review

100% of the time

4 Training Materials/Courseware currency

PWS Paragraph 1.2.1 Courseware review completed annually

2.0.1 The Contractor shall make available, for Government review, records documenting the airworthiness of the aircraft and aircraft modifications, including Statements of Compliance with Airworthiness Standards (FAA form 8110-3), Major Repair and Alteration records (FAA form 337), Flight Manuals and Flight Manual Supplements, Instructions for Continuing Airworthiness, Supplemental Type Certificates, etc.

2.0.2 The contractor must carry no less than $100,000 single limit bodily injury, including passengers and property damage insurance. The contractor must also carry no less than $1 Million liability coverage per incident insurance. $2 million per occurrence (i.e., accident) with a $100,000 per passenger sublimit 24 (commonly referred to as a “$1 million/$100 K policy”), meaning the insurance policy limits the coverage for each passenger in the aircraft to $100,000, Documentation of this requirement must be provided to the government

2.0.3 Flight Accountability Tracking. The Contractor shall provide the CO and COR with a method of tracking flight hours and all other CLINs required within this Performance Work Statement. This tracking method shall include all CLINs called for within the contract. The content can be changed to reflect future data requirement needs by the Government and must be submitted to the Contracting Officer’s Representative and Contracting Officer either in writing or electronically no later than the last day of each month. . The purpose of the Flight Accountability Tracking is to allow the Government COR to maintain proper oversight of flying operations.

2.2 Billing and Fuel

2.2.1 The Contractor shall invoice for each flight hour flown as well as all other services required under the contract and each task order. Invoicing for and payment of flight time associated with all flight hour CLINS will be made only for flight time ordered by the Contracting Officer through the use of task orders and successfully utilized by the government pilots. Flying time shall be measured by Hobbs meter.

2.2.2 Contractor fuel will be the responsibility of the contractor to provide for all flight activities called for under this contract.

2.3 Safety

2.3.1 Designated onsite Contractor safety officer or designated safety representative will report all aircraft accidents and incidents involving government personnel immediately to the Contracting Officer and Contracting Officer Representative.

2.3.2 The Contractor shall provide any necessary safety/egress briefings to government personnel or students prior to rental flights.

2.3.3 Any and all accidents/damage to the aircraft which occur during operation of the aircraft and contributing factors shall be the responsibility of the Contractor if the Contractor and its Agents are determined to be responsible. All costs to repair or replace aircraft parts and all additional ferry costs or travel costs that occur as a result of the accident shall be borne by the Contractor. Responsibility for any damage to aircraft that results from other than pilot error will be determined on a case-by-case basis.

2.3.4 The Contractor shall maintain a safety plan that identifies all known risks and attempts to mitigate, eliminate, or avoid those known risks.

2.4 Security

2.4.1 The Contractor shall not release intelligence, flight or any information to foreign nationals or immigrant aliens regardless of the level of their security clearance or access authorization without prior approval from the Contracting Officer or Contracting Officer’s Representative.

2.4.2 The Contractor shall not furnish material detailing government flight or training activities to non-essential personnel.

2.4.3 The Contractor shall maintain records which will permit it to furnish, on demand, the names of individuals who have had access to all data pertaining to this contract in its custody.

2.4.4 The Contractor shall be responsible for the physical security aspects of the work performed under this contract, including the security of all aircraft, associated vehicles, and equipment.

2.4.5 Additionally, the Contractor shall be responsible for Government Furnished

Equipment while in the Contractor’s possession and shall make provisions for adequate storage if Government Furnished Equipment is utilized.

3.0 Scheduling

3.1 Overview

3.1.1 Training events should normally be scheduled no later than 24 hours prior to the event in order to maximize planning and scheduling efficiencies.

3.2 Hours

3.2.1 The Government requires that the Contractor provide a minimum 2 aircraft per scheduled day to execute the frequency of flying for the purpose of this contract.

3.3 Contingency Scheduling

3.3.1 The Contractor shall have the ability to adapt scheduled times to actual needs such as weather conditions, student progress, etc. The Contractor and the Contracting Officers Representative will coordinate any same day scheduling changes no later than 24 hours prior to the scheduled time.

3.4 Cancellations

3.4.1 The Government maintains the right to cancel training events at no cost to the

Government for weather that is less than required to execute flight training operations.

3.4.2 The Government shall give the contractor at least 24 hours’ notice of cancellation prior to the day of the scheduled flight training. If the contractor is notified of a cancellation by the Government less than 24 hours in advance, then the contractor shall be eligible for an equitable adjustment of each scheduled activity. Any and all cancellations outside of the control of the Government such as inclement weather, natural disaster, contractor aircraft grounding, and safety mishaps, shall not be eligible for an equitable adjustment under this section of the Performance Work Statement.

4.0 Airworthiness Requirements

4.1 Conflict between Performance Work Statement (PWS) and 14 CFR

4.1.1 For clarity, all references to the Federal Aviation Regulation in this PWS will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PWS exceed the minimum requirements of 14 CFR, this PWS takes precedence. Definitions contained in 14 CFR Part 1 apply to all situations and conditions related to flight operations, aircraft maintenance, and flight crew certifications and qualifications, except as noted or defined otherwise herein.

4.2 Aircraft Operation

4.2.1 The aircraft ground and flight operations shall be conducted using FAA approved specifications, drawings, procedures, manuals, and limitations. During the period of the contract, government personnel or the Delegated Technical Authority (DTA) reserves the right to inspect the aircraft and operation records to verify compliance.

4.3 Aircraft Modification

4.3.1 All Major Alterations incorporated before contract award shall have sufficient data to determine that the equipment or provisions for the equipment meet the applicable civil and Cirrus standards for the type of aircraft concerned. If this data references FAA regulations as the standard, then provide FAA Form 8110-3 forms signed by FAA Designated Engineering Representatives (DERs) approving that data. Major alterations to aircraft with Restricted or Standard Airworthiness Certificates shall have been certified as airworthy and properly documented using FAA Form 337 signed in blocks 6 (Conformity) and 7 (Return to Service) by persons authorized under 14 CFR 43, and citing FAA Approved Data in block 8. For aircraft with Experimental Airworthiness certificates, if the modification is a Major Change as defined by 14 CFR 21.93, provide the FAA's determination as to whether new operating limitations are required. Unless directed otherwise by the Government, the Contractor shall remove any major alteration incorporated before contract award that was not certified as airworthy by an Appropriately rated FAA certified mechanic or repair station or, for Experimental Certificates, that does not have sufficient documentation to demonstrate that the modification meets the applicable civil, OEM, or military standards for the type of aircraft concerned.

4.3.2 The Contractor shall operate and maintain their aircraft, which have standard certificates of airworthiness, using approved FAA data and procedures.

4.4 Maintenance

4.4.1 All contract aircraft systems will be installed and maintained in accordance with the aircraft, airframe, engine and avionics as per manufacturers’ specifications.

4.4.2 Furthermore, the Contractor shall maintain the aircraft IAW applicable FAA regulations and standards. The Contractor shall use the approved FAA maintenance plan, if available, or maintenance procedures, as applicable. The Contractor shall adhere to, and comply with, all applicable FAA and OEM airworthiness directives and service bulletins.

4.5 Operations

4.5.1 The Contractor shall have a documented Standards and Evaluations (STAN EVAL) program to monitor both pilots. The Contractor shall have documented processes to include, but not limited to, train aircrew and document risk analysis, standardized crew communications, crew resource management, and deficiency reporting. The Contractor shall maintain an initial and recurring training and evaluation documentation folder for each crew member.

4.5.2 The Contractor shall operate in PAO status when performing under this contract and will abide by FAA “Public Use” notification procedures. ( FAA Advisory Circular (Public Use) AC No: 00-1.1A) The aircraft shall carry a valid FAA airworthiness certificate for Non-public use activities that are similar to the mission required to be performed under this PWS for the duration of the contract. All pilots and crew shall be FAA certified and a copy of this certification shall be kept with the personnel listing in the Contracting Officer(CO) file and updated as necessary (DoDD 5030.61, May 24, 2013, DoD Airworthiness Policy).

4.6 Quality Assurance

4.6.1 The Contractor shall maintain a commercial aviation quality program for the modification, maintenance, and operation of commercial aircraft under FAA regulation, and maintenance of electronic systems.

4.7 Regulatory Oversight

4.7.1 The Contractor shall support site visits for oversight by the FAA, contracting organization, supporting unit or end user.

4.8 Fuel Range Requirements

4.8.1 All aircraft shall carry sufficient usable fuel, considering all meteorological factors and mission requirements.

4.8.2 Aircraft shall have a range capable of carrying appropriate divert fuel requirements IAW FAA directives.

4.9 Contracting Officer (CO) Authorizations

4.9.1 Flights or any other actions will ONLY be ordered via Contracting Officer authorization in the form of a task order signed or authorized by the Contracting Officer. The Government will NOT pay for any flight or any other action that the Contracting Officer’s Representative (COR) did not schedule prior to the flight or action.

5.0 General Requirements

5.1 Post-award Conference

5.1.1 The Contractor shall attend a Post-award Conference to include contracts and management personnel with the Government no later than 30 days after contract award at Nellis AFB, Nevada.

5.3 Contractor Labor Hour Reporting

5.3.1 The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract to www.ecmra.mil for the fiscal year (1-Oct through 30-Sep). All data must be input by 31 October for the completed fiscal year.

5.5 Liability

5.5.1 The Contractor must agree to release the Government (to include its officers, enlisted personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the contractor or his/her employees during the contract period of performance. Contractors must agree to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the Contractor or Contractor personnel during the period of performance.

6.0 Quality Management

6.1. Quality Control and Quality Assurance

6.1.1. The Contractor and any subcontractor providing services shall provide a Quality

Control Plan (QCP) that demonstrates a systems approach for managing quality, safety and Contractor compliance with contractual requirements. The Contractor is accountable for all subcontractors and vendors, and as such, shall require of them a QCP achieving control of the quality of the services and supplies which they provide.

The Government may perform any necessary inspections, verifications and evaluations to ascertain the adequacy of the QCP. The Government reserves the right to disapprove http://www.ecmra.mil/ the quality system or portions thereof when it fails to support or ensure Contractor compliance with any or all contractual requirements.

6.2. Management

6.2.1. The Contractor’s management policy and procedures shall ensure that contract execution and quality control is effective and in continuous compliance with all contractual requirements.

6.3. Aircraft Operation

6.3.1. The Contractor shall track aircraft flight hours or cycles against the fatigue life limit defined for the aircraft type by the OEM (if applicable). Unless approved by the Government, in advance and in writing, no aircraft may be used on this contract if any of the following circumstances applies:

6.3.2. The aircraft's accumulated flight hours or cycles (since date of manufacture) exceed the

OEM's fatigue life limit for the aircraft type.

6.3.3. The OEM's fatigue life limit for the aircraft type is not known.

6.3.4. The OEM's life limit no longer applies due to the aircraft having been extensively modified or subjected to usage beyond OEM limits.

6.3.5. There is incomplete documentation of the aircraft's accumulated flight hours or cycles since the date of manufacture.

6.3.6. The aircraft will reach the OEM's fatigue life before the end of the contract period of performance, based on projected usage rates.

6.3.7. The Contractor shall identify and track the usage of all parts, including structural components, for which life limits have been defined by the OEM, and shall replace all life-limited parts on or before meeting the limit.

6.3.8. The Contractor shall provide record of aircraft flight hours and cycles at the request of the government.

END OF PERFORMANCE WORK STATEMENT