Nellis_Sunshades_MX_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT SUNSHADES MAINTENANCE

NELLIS AFB, NV 89191

22 AUG 2019

TABLE OF CONTENTS

SECTION A DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK

1.1 Background

1.2 Mission

1.3 Scope

2.0 PROGRAM MANAGEMENT

2.1 Responsibilities

2.2 Maintenance Documentation

2.3 Planned and Contract Work

3.0 SAFETY

3.1 Contractor Liability

3.2 Spill Notification

3.3 Safety and Health Program

3.4 Safety Notification and Reporting

4.0 SECURITY

4.1 Identification and Credentials

4.2 Government-Furnished Security Training

4.3 Escorting

4.4 Retrieving Identification Media

4.5 Traffic Laws

4.6 Weapons, Firearms and Ammunition

4.7 Reporting

4.8 Computer Security

5.0 PERFORMANCE MANAGEMENT

5.1 Performance Management

5.2 Quality Control Manager

5.3 Performance Evaluation

5.4 Performance Evaluation Meetings, Conferences and Workshops

SECTION B SERVICES SUMMARY

1.0 SERVICES SUMMARY

1.1 Purpose

1.2 Components

1.3 Quality Assurance Surveillance Plan (QASP)

1.4 Right to Surveil

1.5 Services Summary Table

SECTION C GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0 GOVERNMENT-FURNISHED PROPERY AND SERVICES

1.1 General Information

1.2 Government-Furnished Training

SECTION D GENERAL INFORMATION

1.0 TRANSITION

1.1 Assuming Functional Responsibility

1.2 Access to Facilities

1.3 Phase-In Plan

1.5 Joint Inspection

1.6 Existing Conditions

1.7 Phase-Out Plan

2.0 CONTRACTOR PERSONNEL

2.1 Contractor Employees

2.2 Employee Training

3.0 HOURS OF OPERATION

3.1 Duty Hours

3.2 Holiday

SECTION E APPENDICES AND INSPECTION CHECKLIST

Appendix A Definitions Appendix B Deliverables Appendix C Maintenance Documentation Appendix D Annual Inspection Report Attachment 1 Aircraft Sun Shade Inspection Checklist Attachment 2 Documentation Checklist Attachment 3 Reference Grid

SECTION A

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK.

1.1 Background. Preventative Maintenance is the basis of Air Combat Command’s policy for aircraft sun shade sustainment. The government’s objective is to maintain safe and reliable aircraft sun shades.

1.2 Mission. The contractor shall sustain aircraft sun shades through scheduled inspections, preventive maintenance and repair of deficiencies. Scheduled inspections will be required quarterly for Nellis AFB sun shades.

1.3 Scope. The scope of this service is to support existing aircraft sun shades on Nellis AFB.

The 20 sun shades on Nellis AFB are located on the flightline (18), by the fuel systems repair building (1), and by the helicopter unit (1). The Contractor shall inspect, maintain and repair aircraft sun shades, to include: structure, fabric & netting (as applicable), lights, electric, bird nesting mitigation, lightning protection, obstruction lighting, safety reflective devices, fall protection, and any other base-unique attached features, as applicable. The contractor shall provide documentation of inspection, maintenance, and repair. The contractor must supply the appropriate equipment to perform all aspects of support, e.g., functioning lift systems, tools, trucks, etc.

2.0 PROGRAM MANAGEMENT.

2.1 Responsibilities. At a minimum, accomplish the following, to support aircraft sun shade maintenance requirements.

2.1.1 Inspect, Report, Document. Inspect for, report and document

a) Inherent structural weakness

b) Corrosion and paint deterioration

c) Improper installation

d) Design defect

e) Electrical defect

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs of or evidence of electrical, structural or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) Fabric/Netting tears/rips/rot/etc.

m) Missing hardware

n) Loose, damaged, missing, corroded, and/or failed hardware

o) Wildlife intrusion

p) Possible FOD issues

q) Other discrepancies

r) Reflective device deterioration

2.1.2 Preventative Maintenance Plan (PMP). Submit a document that provides details for how the contractor shall address all sub-paragraphs in sections 2.2 and 2.3 of the PWS, to include how aircraft sun shade configurations shall be maintained, and perform preventive maintenance of aircraft sun shades in accordance with this plan. The PMP shall be submitted to the Contracting Officer (CO) NLT 60 calendar days after contract award, and shall be non-proprietary.

2.1.3 Requests. Respond to CO requests within CO-requested timeframe. Extensions to CO-requested timeframes shall be approved by the CO prior to the needed extension. (Per unit-specified timeframe)

2.1.4 Problem Management. Identify, document, and notify the government of actual or potential contractor program management problems and deficiencies, and report unresolved problems to the CO. Report site-specific problems affecting maintenance accomplishment and/or contractor performance to CO or Contracting Officer’s Representative (COR).

2.1.4.1 Corrective Action Priority. Perform corrective action IAW paragraph 2.3.4.

2.1.5 Meetings. Support meetings convened at the direction of the CO. The government shall reimburse the contractor for any government-directed travel requirements to support conferences, meetings, and/or reviews outside of the local commuting area. All travel shall be reimbursed IAW the contract. Frequency and method of meetings shall be determined by the

CO.

2.1.6 Significant Incident Notification Procedure. Inform the CO within 24 hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, the contractor, or the government to either potential civil or criminal liability.

2.1.7 Compliance. The contractor shall comply with all applicable base regulations/instructions.

2.1.8 Personnel. Ensure that only qualified personnel perform inspection, maintenance and repair of aircraft sun shades.

2.1.8.1 Site Management. Provide a single point of contact (POC) for management of all aircraft sun shade activities.

2.2 Maintenance Documentation.

2.2.1 Documentation. The contractor shall maintain and submit maintenance documentation to the 57 MXG Aircraft Sun Shade Manager, per Microsoft Excel spreadsheet format in Appendix C, Maintenance Documentation, to include discrepancy locations, using Reference Grid, attachment 3. Maintenance documentation shall include aircraft sun shade condition (serviceable/unserviceable – see definition), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, identified trends in discrepancies, and metrics. All documentation shall be considered an integral part of this contract and shall be nonproprietary in nature. This documentation shall be submitted quarterly for Nellis AFB sun shades, if any activities have been performed or changed that pertain to section 2.3 of the PWS.

Documentation will be submitted whether or not work has been performed.

2.2.1.1 Metrics. Track and report, the number of aircraft sun shades serviceable, needing repairs, number of repairs performed and service call response times by category. The contractor may submit additional recommended metrics and improvement efforts.

2.2.1.2 Reference Material. Maintain copies of applicable aircraft sun shade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, and or repair.

Provide copies to the CO, as requested.

2.2.1.3 Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific location where product was applied, and the contractor that performed the work. Provide documentation to the CO, as requested.

2.2.2 Requirements. The contractor shall perform tasks IAW manufacturers’ recommended inspection, maintenance, and or repair procedures, or industry standards, or best practices, (in that order) and be IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Advise the CO of any conflicts/ambiguities in the various documents before beginning any task.

2.2.3 Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment. These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The CO shall approve all contractor-proposed deviations from preventive maintenance requirements prior to implementation.

2.3 Planned Work.

2.3.1 Annual Inspection. Perform and report Annual Inspections IAW manufactures’ recommended inspection procedures and/or industry standards or best practices for the following, but not limited to: lightning protection systems, aircraft sun shade structure, and lighting. The contractor shall submit annual inspection documentation to the 57 MXG Aircraft Sun Shade Manager, per Microsoft Excel spreadsheet format in Appendix D, Annual Inspection Report and on AFTO Form 244. This shall be submitted NLT 30 calendar days after the inspection is accomplished. The annual inspection shall be completed the first quarter of contract award.

2.3.2 Quarterly Inspection. Perform and report Quarterly Inspections IAW manufactures’ recommended inspection procedures and/or industry standards or best practices for the following, but not limited to: lightning protection systems, aircraft sun shade structure, and lighting. The contractor shall submit Quarterly Inspection documentation to the 57 MXG Aircraft

Sun Shade Manager, per Microsoft Excel spreadsheet format in Attachment 2, Documentation Checklist and on AFTO Form 244. This shall be submitted NLT 30 calendar days after the inspection is accomplished.

2.3.3 Maintenance and Repair (M&R). M&R shall be performed for planned and contracted work, to include customer-submitted work requests (format to be provided by contractor).

Execute all routine M&R work not exceeding $2,500 (Services micro-purchase threshold) per inspection, maintenance, or repair action. Any actions over this threshold should be proposed by the contractor and approved by the CO prior to execution.

2.3.3 Customer Service. The contractor shall incorporate customer-provided work requests within scheduled maintenance activities.

2.3.3.1 Scheduling. Schedule work with the 57 MXG Aircraft Sun Shade Manager to minimize disruption to mission requirements. Coordinate inspections, maintenance, and or repair work NLT 30 calendar days before work is scheduled.

2.3.3.2 Disruption. Coordinate any disruptions with the 57 MXG Aircraft Sun Shade Manager prior to starting work. Provide notification, at least ten working days, prior to disruption (e.g., power outage, blocked access, inspection process, maintenance process, repair process, cleaning, and or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the 57 MXG Aircraft Sun Shade Manager (format to be provided by the Aircraft Sun Shade Manager) within 24-hours of expected downtime due to disruption.

2.3.5 Work Priorities. The contractor shall include, in maintenance documentation, procedures for assessing, scheduling and performing urgent and routine corrective maintenance (CM) as follows:

2.3.5.1. Urgent Maintenance. Urgent maintenance is classified as a condition that if not acted upon immediately and is likely to create an emergency maintenance situation and/or render a sun shade unusable or unsafe. The contractor shall have the capability to assess the urgent condition within 24 hours of notification. The contractor shall initiate urgent action repairs within 48 hours of assessment, and complete urgent work within five days of notification unless a waiver has been obtained from the CO.

2.3.5.2 Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule.

2.3.6 Estimated Time to Repair (ETR). Establish an ETR for aircraft sun shade repairs.

Provide status as changes occur via telephone or e-mail to the Nellis Aircraft Sun Shade Managers within 8 hours of a known change from the planned schedule.

2.3.7 Work Clearance and Permits. Coordinate work with the 57 MXG Aircraft Sun Shade Manager as required. Obtain digging, welding, and/or paint spraying permits IAW base operating instructions.

3.0 SAFETY

3.1 Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.2 Spill Notification. Notify the CO and the 57 MXG Aircraft Sun Shade Manager immediately of any pollution incident, as per base requirements.

3.3 Safety and Health (S&H) Program. Establish responsibilities and procedures required to effectively administer conformance with Air Force (AF) Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

3.4 Safety Notification and Reporting. Notify the CO and the 57 MXG Aircraft Sun Shade Manager of any mishap involving contractor personnel, AF assets, or AF operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures. Provide a copy of all mishap reports to the CO and the the 57 MXG Aircraft Sun Shade Manager. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year.

4.0 SECURITY

4.1 Identification and Credentials. All on-site contractor employees shall wear clothing appropriate to the tasks assigned and display the name of the company. Employees shall wear reflective vests while operating on the flight line. The contractor shall ensure all employees have the legal right to perform work within the United States, and can pass appropriate security checks.

4.2 Government-Furnished Security Training. All contractor personnel shall receive base-specific security training from the 57 MXG Aircraft Sun Shade Manager and/or unit Security Manager for restricted access areas prior to being granted access to restricted areas.

4.3 Escorting. Contractor personnel without appropriate security clearance shall be escorted by authorized personnel within controlled and/or restricted areas.

4.4 Retrieving Identification Media. Retrieve all identification media, including vehicle pass, from contractor employees upon termination of employment; provide security termination briefings IAW Department of Defense (DoD) 5200.1-R. section C9.5, and AF Form 2587 according to Air Force Instruction (AFI) 31-401, Section 8E.

4.5 Traffic Laws. Comply with installation traffic regulations.

4.6 Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on a United States Air Force Base/Installation.

4.7 Reporting. Report to the CO or the 57 MXG Aircraft Sun Shade Manager any information or circumstances that may pose a threat to the security of DoD personnel, contractor personnel, or government resources (format to be determined by the CO or aircraft sun shade Manager) within 24-hours of the incident.

4.8 Photography. Contractor shall ensure no photographic equipment is permitted on the flightline by their personnel. If needed in the performance of their duties, contractor shall follow local base policies prior to taking photographs.

5.0 PERFORMANCE MANAGEMENT.

5.1 Performance Management. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all PWS requirements of the PWS in general and specifically those items identified in the service summary table (Section B, Table 1.5). The QCP shall address frequency/interval, numbers and types of quality control (QC) inspections, the qualifications of personnel accomplishing those tasks, and how the contractor shall control the quality of any subcontractors.

The contractor shall submit the QCP to the CO NLT 45 calendar days after transition start.

5.2 Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results, and corrective actions and reports.

5.3 Performance Evaluation. Contractor performance outputs are subject to surveillance by a government COR to ensure PWS compliance. At a minimum, the contractor shall:

5.3.1 COR/CO Access. Allow COR(s) access to work areas and data, provide support, and not interfere with the CORs, State, Federal, and other designated personnel in the performance of their official duties. Permit the CO or authorized representative access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible, but is not to exceed one workday of the request. Extensions shall be approved by the CO prior to the needed extension.

5.3.2 Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

5.4 Performance Evaluation Meetings, Conferences, and Workshops. Meet with the CO, COR, and other government personnel, on a periodic basis or as deemed necessary. The contractor may request a meeting with the CO when it is believed that such a meeting is necessary. The government may require meeting with the contractor to discuss compliance, performance, improvement, quality, and/or training opportunities. The purpose of these meetings is to foster proactive continuous improvement by analyzing past performance problems as well as exceptional performance levels. These meetings shall review the contractor’s Quality Management System (QMS) effort and the government’s Quality Assurance (QA) function focusing on improving performance. The use of DOD and industry best practices and quality tools/methods should be explored and implemented whenever possible. The government shall provide meeting minutes.

SECTION B

SERVICE SUMMARY

1.0 SERVICE SUMMARY (SS). This SS identifies critical success factors for the contract.

The SS items are listed in Table 1.5.

1.1 Purpose. The SS lists performance objectives for the required services the government shall surveil. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default.”

1.2 Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points, if applicable, in either a qualitative or quantitative fashion) for each critical success factor.

1.3 Quality Assurance Surveillance Plan (QASP). The QASP identifies the audit methods and procedures the government shall use to evaluate the contractor's performance.

1.4 Right to Surveil. The government reserves the right to surveil all PWS services and requirements to determine whether the contractor is conforming to requirements and meeting performance objectives, standards, and thresholds.

1.4.1 Major Non-conformance. A major non-conformance is one that adversely impacts (or has the potential) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. The CO shall communicate major non-conformances to the contractor on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. As a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

4. Action(s) taken to prevent recurrence

1.4.2 Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. Minor non-conformances are communicated through notices; first notices are issued for any identified minor non-conformance, second notices are issued for repeat minor non-conformances or failing to correct minor non-conformance issues within a reasonable amount of time. A formal corrective action plan is not required for notices.

1.5. Services Summary Table.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

Maintenance:

Maintain aircraft sun shade IAW original equipment manufacturer (OEM) specifications or industry standards

Scheduled Maintenance

IAW original equipment manufacturer (OEM) specifications or industry standards

No major non-conformances allowed

No major non-conformances allowed

Completed and documented 100% of the time

Completed on time/on budget as proposed

24 hours 48 hours 5 business days IAW contractor’s PMP

Contractor Estimate

Repair:

Completed on time/on budget as proposed

Urgent Assessment Response Initiate Urgent Repair Urgent Repair Completion Routine Repair

Estimated Time to Repair (ETR)

90% Success Rate with 100% success upon initial rework

90% Success Rate**

+ 10% of contractor Estimate

** Per section 2.3.4

SECTION C

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES.

1.1 General Information. The government provides no equipment or vehicles.

1.2 Government-Furnished Training. Government-provided training shall be identified and provided by the unit (i.e., flight line driving certification), and per section 4.2 of the PWS.

1.3 Manufacturer’s Information. The government shall provide available manufacturer's information related to aircraft sun shades; however the contractor is ultimately responsible for care and maintenance of the aircraft sun shades.

SECTION D

GENERAL INFORMATION

1.0 TRANSITION.

1.1 Assuming Functional Responsibility. Assume responsibility for all executable functions, identified in the PWS IAW the contractor’s Transition/Phase-In Plan and Phase-Out Plan.

1.2 Access to Facilities. The contractor shall be allowed access to government facilities subsequent to transition start date. Access shall not interfere with the work efforts of current contractor or government personnel. CO shall arrange access to ensure interference does not occur. The contractor shall be able to familiarize personnel with aircraft sun shades.

1.3 Phase-In Plan. Submit a final Phase-In Plan to the CO NLT 15 business days after contract award. Changes shall be limited to unforeseen conditions that occur prior to transition start.

1.5 Joint Inspection.

1.5.1 Aircraft Sun Shade. The contractor and CO appointed government representative shall conduct a joint inventory of all aircraft sun shades before contract start.

1.6 Existing Conditions. Identify substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, equipment, and maintenance condition per individual aircraft sun shade. This documentation shall be submitted to the 57 MXG Aircraft Sun Shade Manager within 30 calendar days of contract award, and shall be in the same format as the Annual Inspection Report, in Appendix D.

1.7 Phase-Out Plan. Submit a Phase-Out Plan for contract completion tasks when directed by the CO. The requirements for the plan shall be detailed in CO tasking letter.

2.0 CONTRACTOR PERSONNEL.

2.1 Contractor Employees. The contractor shall not employ persons identified by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its populace.

2.1.1 National Agency Checks (NAC). Perform a credit check (utilizing commercial background and investigate entities) on all employees requiring a NAC. The results of the background and credit check shall accompany all NAC applications. Employees with unfavorable background or credit history may be denied a favorable NAC. In addition, a favorable/adjudicated NAC is considered a condition of employment. The contractor shall ensure employees that are denied a favorable NAC and/or security clearance are not working under this contract, due to the sensitive environment/location of the work being performed.

2.1.3 Laws, Directives, and Regulations. Comply with the laws, regulations, and directives of the appropriate Major Command (MAJCOM).

2.1.4 Terminations. Remove employees identified as potential threat to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations, and directives of the appropriate MAJCOM.

2.1.5 Conflict of Interests. Do not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

2.2 Employee Training. Develop, implement, and maintain procedures for training, qualifying, and certifying employees prior to performance of assigned duties under this contract (i.e., welding, electrical, etc.). Formulate and provide comprehensive training, qualification, and certification procedures for its employees for submission with the QCP.

2.2.1 Records. Develop and maintain individual training records to document training and test results. Document all initial and supplemental training accomplished in each employee’s training record. Maintain each training record at the individual’s work location and make available to government representative(s) upon request.

3.0 HOURS OF OPERATION.

3.1 Duty Hours. Provide required resources during normal duty hours. Duty hours will be 07:00 A.M. to 4:00 P.M. When/if extended/alternate hours are needed then coordination/approval must be obtained with the 57 MXG Aircraft Sun Shade Manager.

3.2 Holidays. If the holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed. U.S. holidays include (per local base-level procedures):

New Year's Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

3.3 Additional Down-days: Additional down days may be directed by higher headquarters. The Nellis Aircraft Sun Shade Managers will notify the contractor of these unavailable days as the information becomes available.

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APPENDIX A

DEFINITIONS

Configuration Management – physical attributes or characteristics. Installation of original hardware/equipment.

Corrosion – the electrochemical oxidation of metals in reaction with an oxidant such as oxygen.

Can occur in any environment.

Fatigue – the progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

Fracture – the (local) separation of an object or material into two, or more, pieces under the action of stress.

Fraying – to strain; chafe. To wear away (the edges of fabric, for example) by rubbing. To become worn away or tattered along the edges. A frayed or threadbare spot, as on fabric.

Hardware – a general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

Performance Work Statement (PWS) – specifies the government's requirements for services to be performed.

Serviceable – safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Structural Failure – loss of the load-carrying capacity below manufacturer’s design. Can refer to a component or member within a structure or of the structure itself.

Unserviceable – presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Wear – erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

57 MXG Sunshade Manager - The sunshade manager overseeing sunshades located at Nellis

AFB

APPENDIX B

DELIVERABLES

DELIVERABLE PWS REFERENCE DUE DATE

Preventative Maintenance Plan

(PMP)

Section 2.1.2 60 days after contract award

Maintenance Documentation

Work Schedules

Section 2.2.1

Section 2.3.3.1

Quarterly

NLT 30 calendar days before work is scheduled

45 calendar days after contract award

15 business days after contract award

Per CO request

Quality Control Plan (QCP)

Section 5.1

Phase-In Plan Section D.1.3

Phase-Out Plan Section D.1.7

APPENDIX C

MAINTENANCE DOCUMENTATION

APPENDIX D

ANNUAL INSPECTION REPORT

ATTACHMENT 1

AIRCRAFT SUN SHADE INSPECTION CHECKLIST

Physically inspect/correct and/or report to the sustainment contractor as necessary the following:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten loose bolts to manufacturer specifications (if available) or replace if necessary. Treat corrosion and fatigue IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.3. Inspect for loose/missing and damaged attaching hardware. Tighten or replace loose hardware IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten loose anchor plate bolts and treat corrosion as required IAW manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight. Insuring column base plate cannot move or rotate but will not over-torque or cause pullout.

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat and seated on the ground). Repair as required.

1.6. Inspect concrete around all anchor plates for cracks/spalling. Repair as required.

1.7. Sunshade’s frame for severe corrosion, treat corrosion as necessary.

2. Metal Roofing (if equipped)

2.1. Inspect roof panels and fasteners for security. Tighten or replace IAW manufacturer’s specifications.

2.2. Inspect for loose/missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

2.3. Inspect metal roof for severe corrosion, treat corrosion or replace IAW manufacturer’s specifications.

3. Fabric Roofing (if equipped)

3.1. Inspect fabric for proper tightness. Tighten IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

3.2. Inspect all bolts, nuts, cables and lacing. Tighten or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

3.4. Inspect all fabric for holes, tears, scuffs or scrapes. Repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

4. Miscellaneous

4.1. If installed, inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

4.2. If equipped, inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

4.3 If equipped, inspect and operationally check obstruction lighting. Clean, repair, or replace as required to ensure fully operational lighting.

5. Annual Inspection

5.1 Check anchor plate nut tightness using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight.

Check all structure bolts/nuts other than anchor nuts using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). Fabric roofing/side mount screws are excluded from this portion of the inspection. See paragraph 3.

6. Repairs

6.1 The contractor shall remove and replace all damaged hardware and/or parts on aircraft sunshade structures as required. A list of repairs and cost will need to be submitted to the designated government representative prior to repair initiation to ensure sufficient funds are available/approved on contract. All repairs will be at the discretion of government and shall be in accordance with manufacturer’s recommended preventive guidelines for specific sunshades.

ATTACHMENT 2

DOCUMENTATION CHECKLIST

Date of Inspection Action Taken:

Inspection Performed by: Y = Yes

Title or position N = No

Weather Conditions

Temperature

Sun/clouds

Item G F P Y N Actions Taken or Recommended

Structural Framing Any modifications to shape

Any additional collateral loads check the primer

Loose bolts

Other

Secondary Framing Any modifications to shape

Any additional collateral loads check the primer

Loose bolts

Other

Wind Brace Rods/Cables Check tension of rods/cables

Any bracing removed/altered

Other

Building Evolution Any openings added/removed

Any bracing relocated/modified

Any secondary framing been altered

Any additions to existing building

Other

General Contaminants

Corroded metal

Other

Walls

Finish Dirty or appear discolored

Seams/Joints

Appearance of paint

Loose panels

Worn Panels

Damaged Panels

Drill or other metal shavings

Fasteners

Fastener holes

Exposed or corroded metal

Adhesion

Cracks

Pinholes

Other

Wall Flashings Roof to wall flashings

Base flashing

Counter flashing

Other

General Contaminants

Other

Condition Severity

G = Good ‐ No Action Req'd

F = Fair ‐ Monitor Periodically

P = Poor ‐ Immediate Action

Item G F P Y N Actions Taken or Recommended

Roof

Eaves Roof drains properly

Scuppers

Gutters

Downspouts not damaged

Downspouts not blocked or clogged

Displaced or loose joints

Any ponding

Any debris/vegetation growth

Fastener/rivets

Corrosion of metal

Sealants displaying signs of cracking

Elbows/miters are open

Loose or displaced closures

Other

Fastners

Engaged back‐up plate

Other

Classic Roof Panel End laps Fasteners

Other

Ridge Any ponding

Any debris/vegetation growth

Fasterners

Loose or displaced closures

Damage fro foot traffic

Other

High Eave Fasteners

Any ponding

Any debris/vegetation growth

Loose or displaced closures

Other

Expansion Joints Flashing joints

Fasteners

Any ponding

Any debris/vegetation growth

Other

Step‐down or Parapet Conditions Flashing joints

Fasteners

Any Ponding

Any debris/vegetation growth

Displaced or loose joints

Sealants displaying signs of cracking

Loose or displaced closures

Other

ATTACHMENT 3

REFERENCE GRID