BPA_Terms_and_Conditions.pdf

TERMS AND CONDITIONS

Construction Materials

1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this Blanket Purchase Agreement (BPA) the contractor shall furnish all personnel, equipment, services, materials, parts and labor to provide the construction materials on the attached items list.

2. EXTENT OF OBLIGATION: The Government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel.

3. PRICING: Prices quoted shall be as low as or lower than those charged under the supplier’s most favored customer for comparable quantities under similar terms and conditions in addition to any discounts for prompt payment.

4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total combination of $25,000.00 per call.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR

LIMITATIONS: Memo with names of authorized callers to be sent out upon award.

6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information.

a. Name of Supplier

b. BPA Number

c. Date of Purchase

d. Purchase Number

e. Itemized list of supplies or services furnished

f. Quantity, unit price and extension of each item, less applicable discounts

g. Date of delivery of shipment

7. PRICE LIST: Price lists are subject to the following terms and conditions:

a. Price Lists on company stationery or letterhead signed as original copy will be submitted to the Contracting Officer for approval.

b. Contractor is authorized to submit an annual change to the price list. Changes must be submitted to the Contracting Officer no later than thirty (30) calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase.

c. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as “VPR” on the invoice.

8. WORK REQUEST: Work requests under this BPA may be made orally by any appointed Call Order Agent. Work performed or services provided may be paid only by third party Government Purchase Credit Card or Purchase Order.

9. INVOICE:

a. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices.

The delivery ticket or sales slip shall contain the following minimum information.

i. Name of Supplier

ii. BPA Number

iii. Date of Purchase

iv. Purchase Number

v. Itemized list of supplies or services furnished

vi. Quantity, unit price and extension of each item, less applicable discounts

vii. Date of delivery of shipment

b. Invoices signed by the contractor and in original copy shall be sent to:

**To be determined upon award**

c. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoice for all deliveries accepted during the billing period, whichever is later.

10. SHIP TO: As specified in each call.

11. DISCOUNT TERMS: As stated on individual invoices.

12. PAYMENTS: Payments will be made by: GOVERNMENT PURCHASE CREDIT CARD or

PURCHASE ORDER

13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS: In performing work under this agreement, the contractor shall comply with all relevant federal, state and local statutes, ordinance, laws and regulation.

14. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

15. CANCELLATION: Subject BPA is cancellable by either party within a thirty (30) day written notice.