Combo - VR Gaming Arena.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title: PKA_FSS Virtual Reality Gaming

Solicitation Number: FA485524Q0074

Solicitation Issue Date: 12 September 2024

Questions Due Date: 14 September 2024

Response Deadline: 16 September 2024 at 12:00 P.M. Mountain Daylight Time

Point(s) of Contact: Sgt Tamarcus Turner – tamarcus.turner@us.af.mil 575-784-2607 or (CO)

TSgt Ingrid Woolfolk, ingrid.woolfolk@us.af.mil, 575-784-6193

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485524Q0074 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 08/29/2024 Defense Federal Acquisition Regulation Supplement 08/15/2024 Air Force Federal Acquisition Regulation Supplement 06/12/2024

4. This requirement is being set-aside for: his requirement will not be set-aside for any specific group.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334118 which has a small business size standard of 1000 Employees.

Description Cannon, AFB has a requirement for a Virtual Reality Gaming Arena. That includes four full motion locations with 360-degree treadmill platforms, body harnesses, virtual reality helmets and virtual reality gloves and boots which creates a realistic reality during any of the activities that come with the system and is fully enclosed. The arena must fit in a 33' L x 40'W x 10'.5"H Area and include the following:

Arena Structure incl. Integrated Electronics enclosing:

4 - 360 degree Motion Platforms

15 - body Harnesses (4x S, 4x M, 4x L) (incl. 3 spares)

2 - body XS Harness Inserts

General Information

Requirement Information

30 - Pairs of Overshoes (10x S, 10x M, 10x L) (incl. 6 spare pairs)

12 - Pairs of gaming Shoes (1x size 4-5-6-7-8-9-10-11-12-13-14-15)

5 - Pairs of Tracking Pods (incl. 1 spare pair)

5 - HTC Vive VR Displays (incl. 1 spare)

4 - High-Performance Dell PCs or Equivalent Brand

4 - Logitech Wireless Touch Keyboards or Equivalent Brand

11 - Samsung TVs or Equivalent Brand

11 - GeChic Touchscreen Monitors or Equivalent Brand

Various Maintenance, Cleaning, and Hygiene Products

Various Marketing Products

1 Year of Care including:

10,000 gaming Credits

Shipping, Installation, and Training

Gameplay support and care for 3 years

8 different games for all skill levels

Height: Minimum: 4 feet 2 inches. Maximum: 6 feet 5 inches.

Weight: Maximum of 285 pounds

Waist Measurements: Maximum of 44 inches

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price 0001 VR Gaming Arena 1 LO $ $

TOTAL $

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Instructions to Offerors

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 16 September 2024 RFQ due time: 12:00 P.M. Mountain Daylight Time Email to Sgt Tamarcus Turner – tamarcus.turner@us.af.mil OR TSgt Ingrid Woolfolk, ingrid.woolfolk@us.af.mil

THIS MUST BE SENT TO TAMARCUS.TURNER@US.AF.MIL AND INGRID.WOOLFOLK@US.AF.MIL

AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to TAMARCUS.TURNER@US.AF.MIL AND INGRID.WOOLFOLK@US.AF.MIL by 14 SEPTEMBER 2024 at 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation—Commercial Products and Commercial Services.

(Nov 21), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

a. To be deemed technically acceptable the requirement must meet all requirements in the discription above.

b. Must fit inside customer facility and be compatable with current supplied power.

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

Technical and past performance, will be approximately equal to cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)

Evaluation Criteria

* FAR Provision 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

* FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. Please see “Provision and Clauses” attachment for all applicable clauses.

Attachment 1 – Provisions and Clauses – Virtual Reality Gaming

Attachments