Combo - VOIP CISCO Phones (RFQ Extension).pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

Response Deadline:

Point(s) of Contact:

VOIP CISCO Phones

FA485523Q0047

04 Aug 2023

18 Aug 2023

21 Aug 2023 at 12:00 P.M. Mountain Daylight Time

SSgt Willy Sou – willy.sou@us.af.mil 575-784-6218 SrA Braulio Ramirez –braulio.ramirez_galvan@us.af.mil , 574-784-4409

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485523Q0047 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 06/02/2023 Defense Federal Acquisition Regulation Supplement 06/09/2023 Air Force Federal Acquisition Regulation Supplement 05/08/2023

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334210 which has a small business size standard of 1250 employees.

Description:

This requirement is for (1990) each CISCO IP Phone 8841 Model: CP-8841-K9++=

Cisco 8841. Product type: IP Phone, Product color: Black, Silver, Handset type: Wired handset. Volume control: Digital. Display diagonal: 5", Display resolution: 800 x 480 pixels. Voice codecs: G.711a, G.722, G.729A, iLBC. Supported network protocols: IEEE 802.3i/802.3u/802.3ab/802.3af/802.3at, Security algorithms: EAP-FAST, EAP-TLS, HTTPS, SRTP, SSH, SSL/TLS

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

General Information

Requirement Information mailto:willy.sou@us.af.mil

Line Item Description Quantity Unit Unit Price Extended Price 0001 CISCO IP Phone 8841

Model: CP-8841-K9++=

1990 EA $ $

TOTAL $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212- 3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

Instructions to Offerors

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 21 Aug 2023 RFQ due time: 12:00 P.M. Mountain Daylight Time Email to SSgt Willy Sou – willy.sou@us.af.mil and SrA Braulio Ramirez –braulio.ramirez_galvan@us.af.mil

THIS MUST BE SENT TO willy.sou@us.af.mil and braulio.ramirez_galvan@us.af.mil AS STATED BELOW.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH

TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to willy.sou@us.af.mil and braulio.ramirez_galvan@us.af.mil by 18 Aug 2023 at 12:00 P.M Mountain Daylight Time.

Please provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

mailto:willy.sou@us.af.mil

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

a. Technical Acceptability. In order to be deemed technically acceptable, the proposed Cisco IP Phones must be the exact models listed on the CLIN schedule outlined above.

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

Attachment 1 – Provisions and Clauses

Attachment 2 – Brand Name JA

Attachment 3 – Specifications

Attachments