20170915_Combined_Synopsis-Solicitation.pdf

27 SOW/HC Resiliency/Marriage Events Solicitation FA4855-17-T-0085

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a

Request for Quotation (RFQ) and a written solicitation will not be issued.

2) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-95 and Defense Change Notice 20161222.

3) The standard industrial classification code is G002, NAICS is 624190, Small Business Size Standard for this NAICS code is $11,000,000.00.

4) Description:

The Contractor shall provide all management, curriculum, facilities/lodging, media, meals and childcare to conduct Marriage weekend retreats, Family Wellness Weekend retreats and Date Nights events per

Live the Life curriculum OR EQUAL.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 EA _________ ___________

MARRIAGE RETREATS

Six retreats/year. Each retreat for up to 20 couples + children for three days / two nights per Live the Life curriculum OR EQUAL. Please see PWS for complete requirements.

(Anticipated Period of Performance (POP) is 29 September 2017 – 28 September 2018)

0002 8 EA _________ ___________

FAMILY WELLNESS WEEKEND RETREATS

Eight retreats/year. Six retreats for up to 80 people (20 couples + children) ; two retreats for up to 60 people (20 single parents + children) per Live the Life curriculum OR

EQUAL. See PWS for complete requirements.

0003 12 EA _________ ___________

DATE NIGHTS

12 per year. Based on max of 30 individuals (15 couples) per event per Live the Life curriculum OR EQUAL. See PWS for complete requirements.

0004 15 EA _________ ____________

TRAINING/CERTIFICATION

for Adventures in Marriage retreats per Live the Life curriculum OR EQUAL.

See PWS for complete requirements.

(Anticipated Period of Performance (POP) is 27 September 2017 – 29 September 2017)

0005 1 EA _________ ____________

TRAINING/CERTIFICATION

for Family Wellness retreats per Live the Life curriculum OR EQUAL.

See PWS for complete requirements

0006 4 EA _________ ____________

CERTIFIERS/ TRAINERS TRAVEL

Program certifiers/trainers (travel, hotel, per diem, car rental, etc.) for both Adventures in

Marriage and Family Wellness Weekend Retreats per Live the Life curriculum OR

(Anticipated Period of Performance (POP) is 27 September 2017 – 26 September 2018)

0007 5840 EA _________ ____________

CHILDCARE

Adventures in Marriage – 40 children/retreat x 6 retreats x 11hrs

Family Wellness Weekend retreats 20 children x 8 retreats x 11 hrs

Date Nights 30 children x 12 retreats x 4hrs. See PWS for complete requirements.

1001 6 EA _________ ___________

MARRIAGE RETREATS

Six retreats/year. Each retreat for up to 20 couples + children for three days / two nights

(Anticipated Period of Performance (POP) is 29 September 2018 – 28 September 2019)

1002 8 EA _________ ___________

FAMILY WELLNESS WEEKEND RETREATS

Eight retreats/year. Six retreats for up to 80 people (20 coupples + children) ; two retreats for up to 60 people (20 single parents + children) per Live the Life curriculum OR

1003 12 EA _________ ___________

DATE NIGHTS

12 per year. Based on max of 30 individuals (15 couples) per event per Live the Life

1004 15 EA _________ ____________

TRAINING/CERTIFICATION

for Adventures in Marriage retreats per Live the Life curriculum OR EQUAL.

1005 1 EA _________ ____________

TRAINING/CERTIFICATION

for Family Wellness retreats per Live the Life curriculum OR EQUAL.

1006 4 EA _________ ____________

CERTIFIERS/ TRAINERS TRAVEL

Program certifiers/trainers (travel, hotel, per diem, car rental, etc.) for both Adventures in

Marriage and Family Wellness Weekend Retreats per Live the Life curriculum OR

1007 5840 EA _________ ____________

CHILDCARE

Adventures in Marriage – 40 children/retreat x 6 retreats x 11hrs

Family Wellness Weekend retreats 20 children x 8 retreats x 11 hrs

1001 6 EA _________ ___________

MARRIAGE RETREATS

Six retreats/year. Each retreat for up to 20 couples + children for three days / two nights

(Anticipated Period of Performance (POP) is 29 September 2019 – 28 September 2020)

2002 8 EA _________ ___________

FAMILY WELLNESS WEEKEND RETREATS

Eight retreats/year. Six retreats for up to 80 people (20 coupples + children) ; two retreats for up to 60 people (20 single parents + children) per Live the Life curriculum OR

2003 12 EA _________ ___________

DATE NIGHTS

12 per year. Based on max of 30 individuals (15 couples) per event per Live the Life

2004 15 EA _________ ____________

TRAINING/CERTIFICATION

for Adventures in Marriage retreats per Live the Life curriculum OR EQUAL.

2005 1 EA _________ ____________

TRAINING/CERTIFICATION

for Family Wellness retreats per Live the Life curriculum OR EQUAL.

2006 4 EA _________ ____________

CERTIFIERS/ TRAINERS TRAVEL

Program certifiers/trainers (travel, hotel, per diem, car rental, etc.) for both Adventures in

Marriage and Family Wellness Weekend Retreats per Live the Life curriculum OR

2007 5840 EA _________ ____________

CHILDCARE

Adventures in Marriage – 40 children/retreat x 6 retreats x 11hrs

Family Wellness Weekend retreats 20 children x 8 retreats x 11 hrs

The following provisions applies to this acquisition:

FAR 52-212-1 Instructions to Offerors - Commercial Items

A. To ensure timely and equitable evaluation of the quotes, the offeror must follow the instructions contained herein. The quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit cost and pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Documents submitted in response to this RFQ must be fully responsive to and consistent with the following:

1. Requirements of the RFQ (CLINs), Performance Work Statement (PWS), and

Government standards and regulations pertaining to the PWS.

2. Instructions and the evaluation factors for award as stated.

3. All documents shall be submitted electronically.

DETAILED INSTRUCTIONS: The quote shall consist of three (3) separate parts;

Part I – Technical Capability*

Part II – Past Performance Information

Part III – Price Schedule

PART I – TECHNICAL CAPABILITY– Limited to no more than 10 (Ten) pages. Submit one (1) original copy AND one (1) redacted copy**.

Subfactor 1 – Technical Approach: The contractor shall submit a written approach that demonstrates a clear understanding of the overall contract requirements.

Subfactor 2 – Training and Curriculum Certifications: The contractor shall provide a training and ceritification plan and schedule in accordance with PWS Para 1.5.

Notes: * Technical rating is either “acceptable” or “unacceptable”. If any element of Subfactor 1 or 2 is

“unacceptable” all of Technical is unacceptable. Only those offers whose technical capability is rated

“acceptable” will be considered.

**Redacted copies shall be submitted in the same manner as original copies. Information to be redacted shall include all references to the offeror’s company, i.e. company names/ key personnel names and company logos/symbols.

PART II – PAST PERFORMANCE INFORMATION - Only references for recent and relevant contracts are desired. For completed contracts, provide any information currently available (letter, metrics, customer surveys, independent survey, etc.) which demonstrate customer satisfaction with overall job performance. For any current and ongoing efforts/contracts (similar in scope, magnitude of effort and complexities required for this solicitation.) explain corrective actions taken, if any, for substandard performance and any current performance problems. Offerors may be asked to respond to adverse past performance information to which the offeror has not previously had an opportunity to respond.

Past Performance Reference List: Provide a list of no more than three (3), of the most recent and relevant contracts performed. Each referenced contract will include the following information:

i. Contract Title

ii. Contract number/Task Order Number or other reference

iii. Period of Performance

iv. Company name

v. Point of Contact information, name, telephone number, and e-mail of the contracting representative

vi. Summary of contract

vii. Estimated contract price

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the quote a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Formatting – Format Quote Parts I and II as follows:

(a) The quote will be 8 1/2” x 11” except for attachments such as charts, tables, or diagrams.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch.

(d) Elaborate formats, bindings or color presentations are not required.

(e) Microsoft Word or Adobe PDF format is acceptable.

PART III – PRICE SCHEDULE – Submit one (1) original copy.

(a) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units.

(b) Complete the necessary fill-ins and certifications in provisions incorporated into the RFQ by full text and return along with the quote.

TOTAL CONTRACT PRICE $

Our company certifies that it ☐ does ☐ does not have the capability to provide the requested service in accordance with federal, state, and local laws and regulations at the price listed above.

Signature:___________________________ Company:__________________________

Title:_______________________________

FAR 52.212-2 Evaluation - Commercial Items:

This provision is incorporated by reference, and paragraph (a) is modified to read as follows:

(a) This is a competitive best value source selection in which the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:

1. Technical Capability: Technical Acceptability is achieved when the offeror provides proof that the products meet the minimum standards of Item Descriptions stated above and the attached required specifications, the stated Delivery Date, and Quality Products (i.e., products brochures and/or products data shall be attached to the price proposal).

2. Past Performance

3. Price

Technical and past performance, when combined are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

The following FAR clauses applies to this acquisition:

FAR 52.212-4 Contract Terms and Conditions - Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders - Commercial Items.

Only the following FAR clauses are incorporated in paragraph (b) of FAR 52.212-5:

FAR 52.219-6 Notice of Total Small Business Aside, FAR 52.219-13 Notice of Set-Aside of Orders, FAR 52.219-28 Post Award Small Business Program Rerepresentation, FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies, FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-35 Equal Opportunity for Veterans, FAR 52.222-36 Affirmative Action for Workers with Disabilities

FAR 52.222-37 Employment Reports on Veterans

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving

FAR 52.232-33 Payment By Electronic Funds Transfer-System for Award Management

The following clauses and provisions will be added to the subsequesnt contract:

By reference:

FAR 52.204-7 System for Award Management.

FAR 52.204-13 System for Award Management Maintenance.

FAR 52.204-16 Commercial and Government Entity Code Reporting.

FAR 52.204-18 Commercial and Government Entity Code Maintenance.

FAR 52.204-19 Incorporation by Reference of Representations and Certifications.

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors

Debarred, Suspended or Proposed for Debarment.

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

FAR 52.222-50 Combating Trafficking in Persons.

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications.

FAR 52.233-1 Disputes.

FAR 52.233-4 Applicable Law for Breach of Contract Claim.

By full text:

FAR 52.204-17 Ownership or Control of Offeror

FAR 52.204-20 Predecessor of Offeror

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law.

FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--

Representation

FAR 52.232-25 Prompt Payment

FAR 52.252-1 Solicitation Provisions Incorporated by Reference

FAR 52.252-2 Clauses Incorporated by Reference

FAR 52.252-3 Alterations in Solicitation

FAR 52.252-4 Alterations in Contract

FAR 52.252-5 Authorized Deviations in Provisions

FAR 52.252-6 Authorized Deviations in Clauses http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P577_84055 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P759_109266 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P824_120744 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1178_174216 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P820_152573 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P2715_428204 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P2715_428204 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P1141_206524 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P1191_215397

The following DFARS clauses cited are applicable to this solicitation:

By reference:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7000 Disclosure Of Information

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7004 Alternate A, System for Award Management

DFARS 252.204-7006 Billing Instructions

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons

DFARS 252.223-7006 Prohibition of On Storage, Treatment, and Disposal of Toxic or Hazardous

Materials

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252-225-7001 Buy American and Balance of Payments Program

DFARS 252-225-7002 Qualifying Country Sources as Subcontractors

DFARS 252-225-7048 Export Controlled Items

DFARS 252.232-7003 Electronic Submission of Payment Request

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

DFARS 252.239-7010 Cloud Computing Services

DFARS 252.243-7001 Pricing Of Contract Modification

DFARS 252.243-7002 Request for Equitable Adjustment

DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations

By full text:

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.239-7009 Representation of Use of Cloud Computing

The following AFFARS clause cited is applicable to this solicitation:

AFFARS 5352.201-9101 Ombudsman

1) Quotes must be signed, dated and submitted by September 23, 2017 at 10:00AM Mountain

Standard Time. Quotes shall be electronically submitted via email and received by both of the following points of contact (POC). Failure to email both POC’s may result in an unsuccessful offer.

Primary: SrA Denny De Guzman – denny_chris.de_guzman.1@us.af.mil

Alternate: SrA Jacob Silbaugh – jacob.silbaugh@us.af.mil

2) For further inquiries, please email the POC’s listed above or the Contracting Officer, MSgt Luis

Cibrian at luis.cibrian@us.af.mil mailto:denny_chris.de_guzman.1@us.af.mil mailto:jacob.silbaugh@us.af.mil mailto:luis.cibrian@us.af.mil